State Department Leases Multifunctional Imaging Devices for $6.4M from Meridian Imaging Solutions
Contract Overview
Contract Amount: $6,444,416 ($6.4M)
Contractor: Meridian Imaging Solutions, Inc.
Awarding Agency: Department of State
Start Date: 2021-03-19
End Date: 2027-09-18
Contract Duration: 2,374 days
Daily Burn Rate: $2.7K/day
Competition Type: FULL AND OPEN COMPETITION
Pricing Type: FIRM FIXED PRICE
Sector: Other
Official Description: MULTI-FUNCTIONAL IMAGING DEVICES (MFD'S) LEASING.
Place of Performance
Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20520
Plain-Language Summary
Department of State obligated $6.4 million to MERIDIAN IMAGING SOLUTIONS, INC. for work described as: MULTI-FUNCTIONAL IMAGING DEVICES (MFD'S) LEASING. Key points: 1. The contract is for leasing multifunctional imaging devices (MFDs). 2. Meridian Imaging Solutions, Inc. is the sole awardee. 3. The contract was awarded under full and open competition. 4. The total value of the contract is $6,444,416.18. 5. The contract duration is approximately 6.5 years.
Value Assessment
Rating: fair
The contract value of $6.44 million over 6.5 years for MFD leasing appears reasonable given the scope. Benchmarking against similar government or commercial MFD leasing contracts would provide a clearer picture of value.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under full and open competition, indicating a competitive bidding process. This method generally leads to better price discovery and potentially lower costs for the government.
Taxpayer Impact: Taxpayers benefit from a competitive process that aims to secure the best value for leasing essential office equipment.
Public Impact
Ensures operational efficiency for the Department of State by providing necessary imaging equipment. Supports government functions through reliable access to MFDs. The lease agreement allows for potential technology upgrades over the contract period. The contract contributes to the operational budget of the State Department.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Lack of specific per-unit cost data makes direct value assessment difficult.
- No mention of sustainability or energy efficiency in device selection.
- Potential for vendor lock-in if maintenance and support are not competitive.
Positive Signals
- Awarded under full and open competition.
- Long-term lease provides budget predictability.
- Covers essential office equipment needs.
Sector Analysis
This contract falls within the general category of office equipment and IT services. Spending on such equipment is common across federal agencies to support daily operations. Benchmarks for MFD leasing vary widely based on device type, volume, and service level agreements.
Small Business Impact
The data indicates that Meridian Imaging Solutions, Inc. received the award. There is no explicit information provided regarding small business participation or subcontracting opportunities within this contract.
Oversight & Accountability
The contract was awarded by the Department of State, implying oversight from within the agency. Further details on specific oversight mechanisms, performance reviews, and accountability measures would be needed for a comprehensive assessment.
Related Government Programs
- Internet Service Providers
- Department of State Contracting
- Department of State Programs
Risk Flags
- Lack of detailed cost breakdown per unit/service.
- Absence of specific performance metrics and SLAs.
- No information on sustainability or energy efficiency.
- Potential for higher long-term cost compared to purchasing.
Tags
internet-service-providers, department-of-state, dc, bpa-call, 1m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of State awarded $6.4 million to MERIDIAN IMAGING SOLUTIONS, INC.. MULTI-FUNCTIONAL IMAGING DEVICES (MFD'S) LEASING.
Who is the contractor on this award?
The obligated recipient is MERIDIAN IMAGING SOLUTIONS, INC..
Which agency awarded this contract?
Awarding agency: Department of State (Department of State).
What is the total obligated amount?
The obligated amount is $6.4 million.
What is the period of performance?
Start: 2021-03-19. End: 2027-09-18.
What is the average cost per device or per page under this lease agreement?
The provided data does not specify the average cost per device or per page. To assess the value effectively, a breakdown of the total cost allocated to the number and type of MFDs leased, along with expected usage or service levels, would be necessary. This granular data is crucial for comparing against industry benchmarks and ensuring cost-effectiveness.
What are the key performance indicators (KPIs) and service level agreements (SLAs) for the leased MFDs?
The data does not detail the specific KPIs or SLAs associated with the MFD lease. Essential elements for assessing effectiveness include uptime guarantees, response times for maintenance, print/scan quality standards, and security protocols. Without these, it's challenging to evaluate the operational reliability and performance of the leased equipment.
How does the total cost of leasing compare to purchasing the MFDs outright, considering the contract duration?
The data does not provide enough information to compare leasing versus purchasing costs. A thorough analysis would require factoring in the total lease payments ($6.44M over ~6.5 years), potential residual value, maintenance costs included in the lease, and the cost of purchasing similar equipment upfront, including ongoing maintenance and eventual replacement cycles.
Industry Classification
NAICS: Information › Internet Service Providers and Web Search Portals › Internet Service Providers
Product/Service Code: SPECIAL INDUSTRY MACHINERY
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Parent Company: Konica Minolta Holdings U.S.A. Inc.
Address: 5775 GENERAL WASHINGTON DR, ALEXANDRIA, VA, 22312
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Not Designated a Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $7,687,559
Exercised Options: $7,687,559
Current Obligation: $6,444,416
Actual Outlays: $2,619,018
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: SAQMMA17A0192
IDV Type: BPA
Timeline
Start Date: 2021-03-19
Current End Date: 2027-09-18
Potential End Date: 2027-09-18 00:00:00
Last Modified: 2026-03-17
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