Department of Labor's $7.57M laptop refresh contract awarded to Impres Technology Solutions, Inc

Contract Overview

Contract Amount: $7,567,067 ($7.6M)

Contractor: Impres Technology Solutions, Inc

Awarding Agency: Department of Labor

Start Date: 2022-11-14

End Date: 2026-12-13

Contract Duration: 1,490 days

Daily Burn Rate: $5.1K/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: DELL BPA ORDER #07: OCIO LEASE LAPTOPS REFRESH FY23 OCTOBER ORDER

Place of Performance

Location: SANTA FE SPRINGS, LOS ANGELES County, CALIFORNIA, 90670

State: California Government Spending

Plain-Language Summary

Department of Labor obligated $7.6 million to IMPRES TECHNOLOGY SOLUTIONS, INC for work described as: DELL BPA ORDER #07: OCIO LEASE LAPTOPS REFRESH FY23 OCTOBER ORDER Key points: 1. Value for money appears reasonable given the firm-fixed-price nature and duration of the contract. 2. The contract was awarded under full and open competition, suggesting a competitive pricing environment. 3. No significant risk indicators are immediately apparent from the provided data. 4. This contract supports the ongoing IT needs of the Department of Labor's OCIO. 5. The spending falls within the broader category of IT hardware procurement for federal agencies.

Value Assessment

Rating: good

The contract's firm-fixed-price structure provides cost certainty for the government. Benchmarking against similar federal laptop refresh contracts would offer further insight into value, but the scale and duration suggest a standard market rate. The total award amount of approximately $7.57 million over roughly four years indicates a consistent, albeit not exceptionally high, annual spend for IT equipment.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, indicating that all responsible sources were permitted to submit a bid. This typically leads to a more competitive pricing environment and a wider selection of potential vendors. The data does not specify the number of bidders, but the designation implies a robust competition.

Taxpayer Impact: Full and open competition generally benefits taxpayers by driving down prices through market forces and ensuring the government receives the best value for its investment.

Public Impact

Employees within the Department of Labor's Office of the Chief Information Officer (OCIO) will benefit from updated computing equipment. The contract ensures the delivery of essential IT hardware, specifically laptops, to support daily operations. The geographic impact is primarily within the Department of Labor's operational locations, likely concentrated in Washington D.C. and other federal offices. This procurement supports the federal IT workforce by providing them with necessary tools for their roles.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Positive Signals

Awarded under full and open competition, suggesting a competitive process.
Firm-fixed-price contract type provides cost predictability.
Longer-term contract (over 4 years) can offer stability and potential volume discounts.
Supports essential IT infrastructure for a federal agency.

Sector Analysis

This contract falls within the Information Technology sector, specifically IT hardware procurement. The federal government is a significant consumer of IT equipment, with substantial annual spending on laptops, desktops, servers, and related services. This BPA order represents a portion of that overall spending, contributing to the market for IT hardware providers serving government clients. Comparable spending benchmarks would involve analyzing IT hardware acquisition trends across various federal agencies.

Small Business Impact

The data indicates that this contract was not specifically set aside for small businesses (sb: false) and the prime contractor, Impres Technology Solutions, Inc., is not explicitly identified as a small business in this context. Therefore, there are no direct subcontracting implications for small businesses stemming from a small business set-aside. However, the prime contractor may still engage small businesses as subcontractors, which is not detailed here.

Oversight & Accountability

Oversight for this contract would typically fall under the Department of Labor's contracting officers and the Office of the Assistant Secretary for Administration and Management (OASAM). The firm-fixed-price nature of the contract simplifies some aspects of oversight by focusing on delivery and performance rather than cost reconciliation. Transparency is generally maintained through contract databases like FPDS. Inspector General jurisdiction would apply if any fraud, waste, or abuse were suspected.

Related Government Programs

IT Hardware Procurement
Laptop Refresh Contracts
General Services Administration (GSA) Schedules
Department of Labor IT Modernization Efforts

Risk Flags

Potential for hardware obsolescence by contract end.
Dependence on vendor for timely delivery and support.
Need for robust cybersecurity configurations on new hardware.

Frequently Asked Questions

What is this federal contract paying for?

Department of Labor awarded $7.6 million to IMPRES TECHNOLOGY SOLUTIONS, INC. DELL BPA ORDER #07: OCIO LEASE LAPTOPS REFRESH FY23 OCTOBER ORDER

Who is the contractor on this award?

The obligated recipient is IMPRES TECHNOLOGY SOLUTIONS, INC.

Which agency awarded this contract?

Awarding agency: Department of Labor (Office of the Assistant Secretary for Administration and Management).

What is the total obligated amount?

The obligated amount is $7.6 million.

What is the period of performance?

Start: 2022-11-14. End: 2026-12-13.

What is the typical lifespan and refresh cycle for laptops within the Department of Labor?

The typical lifespan and refresh cycle for laptops within federal agencies, including the Department of Labor, is generally between 3 to 5 years. This contract, with an end date in late 2026, aligns with a refresh cycle that likely began around 2022 or 2023, fitting within this standard timeframe. Factors influencing this cycle include technological obsolescence, hardware degradation, security vulnerabilities in older systems, and the need to support evolving software requirements. Agencies often budget for regular hardware refreshes to maintain operational efficiency and security posture. The duration of this contract (approximately 4 years) suggests a planned refresh strategy rather than an ad-hoc purchase.

How does the per-unit cost of these laptops compare to commercial market rates or other federal contracts?

The provided data does not include the per-unit cost of the laptops, making a direct comparison to commercial market rates or other federal contracts impossible. To assess this, one would need to know the quantity of laptops procured and the total award amount to calculate an average price per unit. Federal agencies often leverage purchasing power through GSA schedules or other large-scale procurement vehicles, which can result in competitive pricing. However, without specific unit details, it's difficult to determine if this contract achieved optimal value on a per-unit basis. A detailed analysis would require access to the specific laptop models and their associated pricing within the BPA order.

What is the track record of Impres Technology Solutions, Inc. in fulfilling federal IT contracts?

Impres Technology Solutions, Inc. has a history of receiving federal contracts, primarily within the IT services and hardware domain. Analyzing their past performance on similar contracts, particularly those involving laptop procurements or IT hardware refreshes for civilian agencies, would provide insight into their reliability and ability to meet delivery schedules and quality standards. A review of contract performance reports (CPARs) and any past issues or commendations would be crucial. Their presence as a recipient of this Department of Labor BPA order suggests they have met certain pre-qualification criteria and have a demonstrated capacity to serve federal clients, but a deeper dive into their specific contract history is needed for a comprehensive assessment.

What are the potential risks associated with this specific laptop refresh contract?

Potential risks for this laptop refresh contract include delivery delays, issues with hardware quality or compatibility, and cybersecurity vulnerabilities if the procured laptops are not adequately secured or configured. Given that this is a BPA order, the risk is somewhat mitigated as it's likely part of a pre-vetted agreement. However, the specific models chosen and their security features are critical. Another risk could be the obsolescence of the chosen hardware models by the end of the contract term if the refresh cycle is not perfectly aligned with technological advancements. Ensuring proper asset management and disposal of old equipment also presents logistical and security challenges.

How does this spending compare to the Department of Labor's overall IT budget or historical spending on similar procurements?

This contract award of approximately $7.57 million represents a specific expenditure within the Department of Labor's broader IT budget. To contextualize this spending, it would be necessary to compare it against the total annual IT budget allocated to the OCIO or the entire department. Furthermore, analyzing historical spending data for similar laptop refresh contracts over the past several fiscal years would reveal trends in procurement volume and cost. If this amount is significantly higher or lower than previous refresh cycles, it could indicate changes in strategy, user needs, or market pricing. Without access to the department's overall IT financial data and historical procurement records, this comparison remains qualitative.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services

Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › IT AND TELECOM - IT MANAGEMENT

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 810 HESTERS CROSSING RD, ROUND ROCK, TX, 78681

Business Categories: Asian Pacific American Owned Business, Category Business, Corporate Entity Not Tax Exempt, HUBZone Firm, Minority Owned Business, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $9,458,834

Exercised Options: $7,567,067

Current Obligation: $7,567,067

Actual Outlays: $5,675,300

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 1605TB22A0001

IDV Type: BPA

Timeline