DOJ Awards $1.87M for EOIR Transcription Services to Diaz Data Services
Contract Overview
Contract Amount: $1,871,560 ($1.9M)
Contractor: Diaz Data Services LLC
Awarding Agency: Department of Justice
Start Date: 2025-05-01
End Date: 2025-12-31
Contract Duration: 244 days
Daily Burn Rate: $7.7K/day
Competition Type: NOT COMPETED UNDER SAP
Number of Offers Received: 1
Pricing Type: TIME AND MATERIALS
Sector: Other
Official Description: TRANSCRIPTION SERVICES FOR EOIR
Place of Performance
Location: HARRISBURG, DAUPHIN County, PENNSYLVANIA, 17110
Plain-Language Summary
Department of Justice obligated $1.9 million to DIAZ DATA SERVICES LLC for work described as: TRANSCRIPTION SERVICES FOR EOIR Key points: 1. Contract awarded to Diaz Data Services LLC for $1.87 million. 2. Service category is Document Preparation Services (NAICS 561410). 3. Contract type is Time and Materials, with a duration of 244 days. 4. Procurement was not competed under Simplified Acquisition Procedures (SAP).
Value Assessment
Rating: questionable
The contract is a Time and Materials type, which can lead to cost overruns if not managed carefully. Without a competitive bidding process, it's difficult to assess if the pricing is optimal compared to market rates for similar transcription services.
Cost Per Unit: N/A
Competition Analysis
Competition Level: limited
The contract was not competed under SAP, suggesting it may have been awarded under other limited competition procedures. This lack of broad competition limits price discovery and potentially leads to higher costs for taxpayers.
Taxpayer Impact: The absence of full and open competition raises concerns about the best use of taxpayer funds, as a more competitive process could have secured lower pricing.
Public Impact
Ensures continued transcription services for the Executive Office for Immigration Review (EOIR). Supports the operational needs of the Department of Justice. Potential for increased costs due to non-competitive award.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Lack of competition
- Time and Materials contract type
- Potential for cost overruns
Positive Signals
- Ensures essential service continuity
- Awarded to a specific vendor
Sector Analysis
This contract falls under administrative and support services, specifically document preparation. Benchmarks for transcription services can vary widely based on volume, complexity, and turnaround time. The $1.87M award for approximately 8 months of service suggests a significant operational need.
Small Business Impact
The provided data does not indicate whether Diaz Data Services LLC is a small business. Further analysis would be needed to determine the impact on small business participation.
Oversight & Accountability
The Department of Justice's Offices, Boards and Divisions awarded this contract. Oversight will be crucial to monitor expenditures under the Time and Materials contract and ensure services are delivered efficiently and effectively.
Related Government Programs
- Document Preparation Services
- Department of Justice Contracting
- Offices, Boards and Divisions Programs
Risk Flags
- Lack of competitive bidding
- Time and Materials contract type increases risk of cost overruns
- Potential for inflated pricing due to limited competition
- Limited transparency on vendor selection justification
Tags
document-preparation-services, department-of-justice, pa, definitive-contract, 1m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of Justice awarded $1.9 million to DIAZ DATA SERVICES LLC. TRANSCRIPTION SERVICES FOR EOIR
Who is the contractor on this award?
The obligated recipient is DIAZ DATA SERVICES LLC.
Which agency awarded this contract?
Awarding agency: Department of Justice (Offices, Boards and Divisions).
What is the total obligated amount?
The obligated amount is $1.9 million.
What is the period of performance?
Start: 2025-05-01. End: 2025-12-31.
What specific factors justified the limited competition for this transcription service contract?
The justification for limited competition is not detailed in the provided data. Typically, such decisions are based on factors like urgent need, unique capabilities of the vendor, or specific government requirements that only one vendor can meet. A thorough review of the contract file would be necessary to understand the rationale.
What are the projected cost savings if this contract had been awarded through full and open competition?
Without a competitive bidding process, it's impossible to quantify exact savings. However, historical data and market analysis for similar transcription services suggest that competitive procurements often yield savings of 10-30% compared to sole-source or limited-source awards. This could translate to hundreds of thousands of dollars for this contract.
How will the Department of Justice ensure cost control and quality assurance with a Time and Materials contract?
The Department of Justice will likely implement robust oversight mechanisms, including detailed monitoring of labor hours and material costs, regular performance reviews, and clear quality metrics for transcription accuracy and timeliness. Establishing a ceiling price and requiring detailed invoicing will also be critical for cost control.
Industry Classification
NAICS: Administrative and Support and Waste Management and Remediation Services › Business Support Services › Document Preparation Services
Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › ADMINISTRATIVE SUPPORT SERVICES
Competition & Pricing
Extent Competed: NOT COMPETED UNDER SAP
Solicitation Procedures: SIMPLIFIED ACQUISITION
Offers Received: 1
Pricing Type: TIME AND MATERIALS (Y)
Evaluated Preference: NONE
Contractor Details
Address: 3601 GREEN ST, HARRISBURG, PA, 17110
Business Categories: Asian Pacific American Owned Business, Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business
Financial Breakdown
Contract Ceiling: $1,871,560
Exercised Options: $1,871,560
Current Obligation: $1,871,560
Actual Outlays: $1,856,747
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Cost or Pricing Data: NO
Timeline
Start Date: 2025-05-01
Current End Date: 2025-12-31
Potential End Date: 2025-12-31 00:00:00
Last Modified: 2026-04-01
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