DOJ Awards $7M for IWMS Software, Boosting Workplace Management Efficiency

Contract Overview

Contract Amount: $7,032,885 ($7.0M)

Contractor: ITC Federal, LLC

Awarding Agency: Department of Justice

Start Date: 2022-09-30

End Date: 2027-03-29

Contract Duration: 1,641 days

Daily Burn Rate: $4.3K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 3

Pricing Type: LABOR HOURS

Sector: IT

Official Description: USMS COMMERCIAL OFF THE SHELF (COTS) OPEN ARCHITECTURE SOFTWARE SYSTEM FOR AN INTEGRATED WORKPLACE MANAGEMENT SYSTEM (IWMS).

Place of Performance

Location: FAIRFAX, FAIRFAX County, VIRGINIA, 22033

State: Virginia Government Spending

Plain-Language Summary

Department of Justice obligated $7.0 million to ITC FEDERAL, LLC for work described as: USMS COMMERCIAL OFF THE SHELF (COTS) OPEN ARCHITECTURE SOFTWARE SYSTEM FOR AN INTEGRATED WORKPLACE MANAGEMENT SYSTEM (IWMS). Key points: 1. Contract awarded to ITC Federal, LLC for a COTS Open Architecture Software System. 2. The system aims to integrate workplace management functions, potentially improving operational efficiency. 3. Competition method was 'Full and Open Competition After Exclusion of Sources', suggesting a deliberate selection process. 4. The sector is Computer Systems Design Services, a key area for government IT modernization.

Value Assessment

Rating: good

The contract value of $7.03M over approximately 5 years appears reasonable for an IWMS solution. Benchmarking against similar COTS software implementations would provide a more precise assessment.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under 'Full and Open Competition After Exclusion of Sources'. This method implies that while initial sources might have been excluded, the final award was based on a competitive process, which generally supports fair pricing.

Taxpayer Impact: The use of a competitive process aims to ensure taxpayer funds are used efficiently for necessary software solutions.

Public Impact

Enhances operational efficiency for the Department of Justice's offices and divisions. Provides a modern, integrated system for managing workplace resources. Supports the government's broader IT modernization efforts.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for vendor lock-in with COTS solutions.
Ensuring adequate training and adoption across all user groups.
Cybersecurity risks associated with integrated software systems.

Positive Signals

Leverages existing COTS technology for faster deployment.
Open architecture may allow for future flexibility and integration.
Competition ensures a baseline level of value for the investment.

Sector Analysis

The Computer Systems Design Services sector is crucial for government modernization. This contract aligns with trends in adopting integrated workplace management systems to streamline operations and reduce costs.

Small Business Impact

The contract was not awarded to a small business. Further analysis would be needed to determine if small businesses had opportunities to participate in the subcontracting process.

Oversight & Accountability

The Department of Justice is responsible for oversight. The 'Exclusion of Sources' clause warrants scrutiny to ensure it was justified and did not unduly limit competition.

Related Government Programs

Computer Systems Design Services
Department of Justice Contracting
Offices, Boards and Divisions Programs

Risk Flags

Potential for limited competition due to source exclusion.
Risk of COTS software not fully meeting unique agency needs.
Dependency on vendor for updates and support.
Integration challenges with existing DOJ IT infrastructure.

Frequently Asked Questions

What is this federal contract paying for?

Department of Justice awarded $7.0 million to ITC FEDERAL, LLC. USMS COMMERCIAL OFF THE SHELF (COTS) OPEN ARCHITECTURE SOFTWARE SYSTEM FOR AN INTEGRATED WORKPLACE MANAGEMENT SYSTEM (IWMS).

Who is the contractor on this award?

The obligated recipient is ITC FEDERAL, LLC.

Which agency awarded this contract?

Awarding agency: Department of Justice (Offices, Boards and Divisions).

What is the total obligated amount?

The obligated amount is $7.0 million.

What is the period of performance?

Start: 2022-09-30. End: 2027-03-29.

What specific functionalities does the IWMS provide, and how do they align with the DOJ's strategic goals?

The IWMS is designed to manage various workplace aspects, likely including space utilization, facilities maintenance, and asset tracking. Its alignment with DOJ's strategic goals would depend on specific objectives related to operational efficiency, cost reduction, and improved resource management within its various offices and divisions.

What were the specific reasons for excluding certain sources, and was this exclusion justified and documented?

The justification for excluding specific sources under 'Full and Open Competition After Exclusion of Sources' typically relates to unique capabilities, proprietary technology, or specific performance requirements that only certain vendors could meet. A thorough review of the contract documentation would be necessary to confirm the validity and appropriateness of these exclusions.

How will the success and effectiveness of this IWMS implementation be measured and evaluated post-deployment?

Effectiveness will likely be measured through key performance indicators (KPIs) such as improved space utilization rates, reduced maintenance response times, streamlined work order processing, and overall cost savings in facilities management. User satisfaction surveys and system uptime metrics will also be crucial for evaluation.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Computer Systems Design Services

Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › IT AND TELECOM - NETWORK

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: 15JPSS22Q00000079

Offers Received: 3

Pricing Type: LABOR HOURS (Z)

Evaluated Preference: NONE

Contractor Details

Address: 4713A EISENHOWER AVE, ALEXANDRIA, VA, 22304

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Service Disabled Veteran Owned Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $8,803,264

Exercised Options: $7,911,634

Current Obligation: $7,032,885

Actual Outlays: $4,228,726

Contract Characteristics

Commercial Item: PRODUCTS OR SERVICES PURSUANT TO FAR 12.102(F)

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 15JPSS18DPZM00007

IDV Type: IDC

Timeline