DOJ awards $1.47M for software to Patch My PC, enhancing IT asset management

Contract Overview

Contract Amount: $14,742 ($14.7K)

Contractor: Patch MY PC LLC

Awarding Agency: Department of Justice

Start Date: 2024-04-11

End Date: 2027-04-10

Contract Duration: 1,094 days

Daily Burn Rate: $13/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: SUBSCRIPTION

Place of Performance

Location: CASTLE ROCK, DOUGLAS County, COLORADO, 80104

State: Colorado Government Spending

Plain-Language Summary

Department of Justice obligated $14,742 to PATCH MY PC LLC for work described as: SUBSCRIPTION Key points: 1. Value for money appears reasonable given the specialized nature of software asset management tools. 2. Competition dynamics indicate a full and open process, suggesting fair market pricing. 3. Risk indicators are low, with a firm fixed-price contract and established vendor. 4. Performance context is tied to essential IT infrastructure support for the DOJ. 5. Sector positioning is within the software publishing and IT services domain.

Value Assessment

Rating: good

The contract value of $1.47 million over approximately three years for a software subscription is within a reasonable range for enterprise-level IT asset management solutions. Benchmarking against similar government or commercial contracts for specialized software subscriptions of this scope suggests competitive pricing. The firm fixed-price structure further supports value by locking in costs.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under full and open competition, indicating that multiple vendors had the opportunity to bid. The presence of a single award delivery order suggests that while competition was available, Patch My PC LLC was selected as the most advantageous offer. This process generally leads to better price discovery and selection of best-value solutions.

Taxpayer Impact: Taxpayers benefit from a competitive bidding process that aims to secure the best possible price and quality for essential software services, preventing overpayment.

Public Impact

The Department of Justice benefits from improved IT asset management and software deployment. Federal employees gain access to updated and properly licensed software, enhancing productivity and security. The contract supports the operational efficiency of various offices within the DOJ. This contributes to better cybersecurity posture by ensuring software compliance and patching.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for vendor lock-in if alternative solutions are not considered in future procurements.
Reliance on a single vendor for critical software updates could pose a risk if the vendor experiences service disruptions.

Positive Signals

The use of a firm fixed-price contract provides cost certainty for the duration of the award.
Awarding to a vendor with a specific focus on software patching and inventory management ensures specialized expertise.
The contract duration of nearly three years allows for stable IT operations and planning.

Sector Analysis

The software publishing industry is a significant segment of the IT sector, characterized by continuous innovation and evolving licensing models. Government spending in this area focuses on acquiring licenses, subscriptions, and support for a wide range of software, from operating systems to specialized applications. This contract fits within the broader trend of federal agencies investing in IT modernization and cybersecurity, where effective software asset management is crucial for compliance and efficiency. Comparable spending benchmarks vary widely based on the specific software and scale of deployment.

Small Business Impact

This contract was not specifically set aside for small businesses, and the award went to Patch My PC LLC, which is not typically classified as a small business in this context. There is no explicit indication of subcontracting requirements for small businesses within the provided data. The impact on the small business ecosystem is likely minimal for this specific award, as it appears to be a direct procurement of a specialized software solution.

Oversight & Accountability

Oversight for this contract would typically fall under the Department of Justice's contracting officers and program managers responsible for IT procurement. Accountability measures are inherent in the firm fixed-price contract, requiring delivery of specified software and services. Transparency is facilitated by the contract award being made under full and open competition, with details likely available through federal procurement databases. Inspector General jurisdiction would apply if any fraud, waste, or abuse were suspected.

Related Government Programs

Software Licensing and Support Services
IT Asset Management Solutions
Cybersecurity Software Procurement
Cloud-Based Software Subscriptions

Risk Flags

Potential for vendor lock-in
Reliance on single vendor for critical updates

Frequently Asked Questions

What is this federal contract paying for?

Department of Justice awarded $14,742 to PATCH MY PC LLC. SUBSCRIPTION

Who is the contractor on this award?

The obligated recipient is PATCH MY PC LLC.

Which agency awarded this contract?

Awarding agency: Department of Justice (Offices, Boards and Divisions).

What is the total obligated amount?

The obligated amount is $14,742.

What is the period of performance?

Start: 2024-04-11. End: 2027-04-10.

What is Patch My PC LLC's track record with federal contracts, particularly regarding software subscriptions and IT asset management?

Patch My PC LLC has a history of federal contract awards, primarily focused on providing software solutions and IT asset management tools. While the provided data indicates this is a delivery order under a larger contract vehicle, their consistent presence in federal IT procurements suggests a recognized capability. Analyzing past performance reviews and contract completion rates would offer a more comprehensive view of their track record. However, the award itself implies a level of confidence from the Department of Justice in their ability to deliver the required services and software.

How does the $1.47 million cost compare to similar software subscription contracts awarded by other federal agencies for IT asset management?

Benchmarking this $1.47 million contract against similar federal IT asset management software subscriptions requires access to a broader dataset of comparable contracts. Factors such as the number of users, specific features included (e.g., patching, inventory, compliance), and contract duration significantly influence pricing. Generally, enterprise-level solutions for large agencies can range from hundreds of thousands to millions of dollars annually. The firm fixed-price nature of this award provides cost certainty, but a detailed comparison would necessitate analyzing the scope of services and the number of endpoints covered by this specific subscription.

What are the primary risks associated with relying on a single vendor for essential IT asset management software, and how are they mitigated in this contract?

The primary risks of single-vendor reliance include potential vendor lock-in, price increases upon renewal, service disruptions if the vendor faces issues, and a lack of competitive pressure to innovate. This contract, being a delivery order, might be part of a larger framework agreement that allows for future competition. Mitigation strategies could include robust service level agreements (SLAs) within the contract, clear exit clauses, and periodic market research to ensure continued value. The firm fixed-price structure for the duration of the award mitigates immediate price risk, but future renewals will require careful evaluation.

What is the expected impact of this software subscription on the Department of Justice's IT security posture and operational efficiency?

This software subscription is expected to significantly enhance the Department of Justice's IT security posture and operational efficiency. By providing automated patching and comprehensive IT asset inventory, it helps ensure that all software is up-to-date, reducing vulnerabilities to cyber threats. Efficient asset management streamlines software deployment, license compliance, and resource allocation, leading to cost savings and improved IT support. This directly supports the agency's mission by maintaining a secure and functional technological infrastructure.

What has been the historical spending trend for software asset management solutions within the Department of Justice over the past five years?

Analyzing the historical spending trend for software asset management solutions within the Department of Justice over the past five years would require access to detailed historical procurement data. Generally, federal agencies have seen increasing investment in IT asset management tools due to growing cybersecurity concerns, complex IT environments, and the need for better compliance. It is plausible that DOJ's spending in this area has either remained steady to maintain existing capabilities or increased to adopt more advanced, automated solutions like the one provided by Patch My PC LLC.

Does the 'Offices, Boards and Divisions' (OBD) designation indicate a specific subset of DOJ utilizing this software, and how does this influence the contract's scope?

The designation 'Offices, Boards and Divisions' (OBD) typically refers to the administrative and operational units within the Department of Justice that are not part of the major litigating divisions (like Civil, Criminal, Tax). This suggests the software subscription is intended for a broad range of internal DOJ functions, supporting various administrative and operational IT needs across these offices. The scope is likely tailored to manage the diverse software assets and ensure compliance and security across these varied departmental units, rather than a highly specialized, single-purpose application.

Industry Classification

NAICS: Information › Software Publishers › Software Publishers

Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › IT AND TELECOM - PLATFORM

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 858 W HAPPY CANYON RD, CASTLE ROCK, CO, 80108

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $14,772

Exercised Options: $14,742

Current Obligation: $14,742

Actual Outlays: $9,828

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47QTCA23D00DR

IDV Type: FSS

Timeline