DOJ awards $1.19M for Lien Recording Services to SimpliFile LC under BPA Call
Contract Overview
Contract Amount: $11,904 ($11.9K)
Contractor: Simplifile LC
Awarding Agency: Department of Justice
Start Date: 2022-10-01
End Date: 2026-09-30
Contract Duration: 1,460 days
Daily Burn Rate: $8/day
Competition Type: COMPETED UNDER SAP
Number of Offers Received: 1
Pricing Type: FIRM FIXED PRICE
Sector: Other
Official Description: RECORDING OF LIEN SERVICES
Place of Performance
Location: PROVO, UTAH County, UTAH, 84604
State: Utah Government Spending
Plain-Language Summary
Department of Justice obligated $11,903.7 to SIMPLIFILE LC for work described as: RECORDING OF LIEN SERVICES Key points: 1. Contract value is $1.19M over 4 years. 2. Competition was conducted under Simplified Acquisition Procedures (SAP). 3. Risk appears low due to the nature of the service. 4. Sector is Legal Services, specifically recording of liens.
Value Assessment
Rating: fair
The contract value of $1.19M over four years for lien recording services seems reasonable given the niche nature of the service. Benchmarking against similar contracts is difficult without more specific data on volume and scope.
Cost Per Unit: N/A
Competition Analysis
Competition Level: limited
The contract was competed under Simplified Acquisition Procedures (SAP), suggesting a limited competition approach. While SAP aims for efficiency, it may not always yield the best price discovery compared to full and open competition.
Taxpayer Impact: Taxpayer impact is likely minimal as the service is essential for legal processes and the value is relatively small in the context of the DOJ's overall budget.
Public Impact
Ensures efficient and accurate recording of legal liens. Supports the Department of Justice's operational needs. Facilitates smoother legal and financial transactions.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Limited competition under SAP may not guarantee the lowest price.
- Lack of detailed performance metrics makes value assessment difficult.
Positive Signals
- Essential service for legal and financial infrastructure.
- Firm fixed price contract provides cost certainty.
- Long-term contract (4 years) offers stability.
Sector Analysis
The legal services sector, particularly for administrative functions like lien recording, is often characterized by specialized providers. Spending benchmarks for such niche services are not readily available, but the contract value appears modest.
Small Business Impact
There is no indication that small businesses were involved in this procurement. The contract was awarded to a single entity, SimpliFile LC, and the procurement method did not specify set-asides.
Oversight & Accountability
The use of a BPA Call suggests a pre-negotiated agreement, which can streamline procurement. Oversight would focus on ensuring SimpliFile LC meets the terms of the agreement and provides the contracted services effectively.
Related Government Programs
- All Other Legal Services
- Department of Justice Contracting
- Offices, Boards and Divisions Programs
Risk Flags
- Limited competition
- Lack of detailed performance metrics
- Potential for contractor efficiencies to not benefit government
- Reliance on a single provider for a critical function
Tags
all-other-legal-services, department-of-justice, ut, bpa-call, under-100k
Frequently Asked Questions
What is this federal contract paying for?
Department of Justice awarded $11,903.7 to SIMPLIFILE LC. RECORDING OF LIEN SERVICES
Who is the contractor on this award?
The obligated recipient is SIMPLIFILE LC.
Which agency awarded this contract?
Awarding agency: Department of Justice (Offices, Boards and Divisions).
What is the total obligated amount?
The obligated amount is $11,903.7.
What is the period of performance?
Start: 2022-10-01. End: 2026-09-30.
What is the specific volume of lien recordings expected under this contract to justify the $1.19M value?
The provided data does not specify the expected volume of lien recordings. The contract value of $1.19M over four years suggests an average annual spend of approximately $297,500. Without knowing the per-lien recording fee or the anticipated number of recordings, it's challenging to definitively assess if this represents optimal value for the government.
What are the risks associated with SimpliFile LC's ability to perform lien recording services effectively over the contract duration?
The primary risks are operational, such as system downtime or data inaccuracies, which could impede legal processes. Given the specialized nature of lien recording, SimpliFile LC likely has established processes. However, the limited competition aspect means less market pressure to continuously improve performance, and the government relies on the existing capabilities of the sole awardee.
How does the firm fixed price contract impact the government's ability to benefit from potential cost savings or efficiencies?
A firm fixed price contract provides cost certainty for the government, meaning the price will not increase regardless of the contractor's costs. However, it also limits the government's ability to directly benefit from contractor efficiencies or cost reductions. Any savings achieved by SimpliFile LC would accrue to the contractor, not the government, unless specific performance incentives were included.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Legal Services › All Other Legal Services
Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › ADMINISTRATIVE SUPPORT SERVICES
Competition & Pricing
Extent Competed: COMPETED UNDER SAP
Solicitation Procedures: SIMPLIFIED ACQUISITION
Offers Received: 1
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 5072 N 300 W, PROVO, UT, 84604
Business Categories: Category Business, Limited Liability Corporation, Partnership or Limited Liability Partnership, Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $11,904
Exercised Options: $11,904
Current Obligation: $11,904
Actual Outlays: $8,483
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Cost or Pricing Data: NO
Parent Contract
Parent Award PIID: 15JA0522A00000241
IDV Type: BPA
Timeline
Start Date: 2022-10-01
Current End Date: 2026-09-30
Potential End Date: 2026-09-30 00:00:00
Last Modified: 2026-04-08
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