DOJ's $377K Xerox Copier Contract Awarded to Xerox Corporation for 3 Years

Contract Overview

Contract Amount: $377,754 ($377.8K)

Contractor: Xerox Corporation

Awarding Agency: Department of Justice

Start Date: 2024-08-01

End Date: 2027-07-31

Contract Duration: 1,094 days

Daily Burn Rate: $345/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 3

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: XEROX COPIERS/ONSITE ASSOCIATE

Place of Performance

Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20036

State: District of Columbia Government Spending

Plain-Language Summary

Department of Justice obligated $377,754.05 to XEROX CORPORATION for work described as: XEROX COPIERS/ONSITE ASSOCIATE Key points: 1. Value for money appears fair given the duration and scope, though specific performance metrics are not detailed. 2. Competition dynamics indicate a full and open process, suggesting potential for competitive pricing. 3. Risk indicators are low, with a firm-fixed-price contract type and established vendor. 4. Performance context is limited to equipment provision and associated services. 5. Sector positioning is within office equipment manufacturing and services.

Value Assessment

Rating: fair

The contract value of $377,754.05 over three years for copier services and equipment suggests a moderate annual spend. Benchmarking against similar federal contracts for office equipment and maintenance is difficult without more granular detail on the specific models, features, and service levels included. However, the firm-fixed-price structure provides cost certainty for the Department of Justice.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under full and open competition, indicating that multiple vendors had the opportunity to bid. The presence of 3 bids suggests a reasonable level of interest, which typically aids in price discovery and can lead to more competitive pricing for the government. The specific details of the bidding process and evaluation criteria are not provided.

Taxpayer Impact: A full and open competition generally benefits taxpayers by fostering a competitive environment that can drive down costs and encourage innovation among vendors.

Public Impact

The Department of Justice benefits from access to essential office equipment and associated services. Services delivered include the provision and maintenance of Xerox copiers. The geographic impact is localized to the District of Columbia. Workforce implications are minimal, primarily affecting administrative and support staff within the DOJ.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of detailed performance metrics makes it difficult to assess the true value and efficiency of the services provided.
Potential for vendor lock-in if switching costs are high at the end of the contract term.
Limited transparency on the specific copier models and features, making direct cost comparisons challenging.

Positive Signals

Awarded through full and open competition, suggesting a fair and transparent procurement process.
Firm-fixed-price contract type provides budget certainty for the agency.
Established vendor (Xerox Corporation) with a known track record in providing such equipment and services.

Sector Analysis

This contract falls within the broader Information Technology and office equipment sector, specifically related to document management and reproduction. The market for office equipment and related services is mature and competitive, with several large players. Federal spending in this category is consistent, supporting the operational needs of various agencies. Comparable spending benchmarks would typically involve analyzing annual budgets for similar equipment leases and maintenance agreements across different government departments.

Small Business Impact

The contract does not indicate any specific small business set-aside provisions, nor is Xerox Corporation typically considered a small business. There is no explicit information regarding subcontracting plans for small businesses within this award. Therefore, the direct impact on the small business ecosystem from this specific contract appears to be limited.

Oversight & Accountability

Oversight for this contract would typically reside within the Department of Justice's procurement and administrative divisions. Accountability measures are inherent in the firm-fixed-price contract structure, requiring Xerox to deliver specified goods and services. Transparency is moderate, as the award is publicly available, but detailed performance reports or audit findings are not readily accessible.

Related Government Programs

General Services Administration (GSA) Schedules for Office Equipment
Agency-specific IT and office supply procurement vehicles
Federal Acquisition Service (FAS) contracts

Risk Flags

Lack of detailed performance metrics.
Limited transparency on specific equipment models and features.
Absence of historical spending context for comparison.

Frequently Asked Questions

What is this federal contract paying for?

Department of Justice awarded $377,754.05 to XEROX CORPORATION. XEROX COPIERS/ONSITE ASSOCIATE

Who is the contractor on this award?

The obligated recipient is XEROX CORPORATION.

Which agency awarded this contract?

Awarding agency: Department of Justice (Offices, Boards and Divisions).

What is the total obligated amount?

The obligated amount is $377,754.05.

What is the period of performance?

Start: 2024-08-01. End: 2027-07-31.

What specific Xerox copier models and features are included in this contract, and how do they align with the DOJ's operational needs?

The provided data does not specify the exact Xerox copier models or their features. This information is crucial for a comprehensive assessment of value for money and to understand how the selected equipment meets the Department of Justice's (DOJ) specific printing, copying, and scanning requirements. Without this detail, it's challenging to benchmark the technology against current market offerings or assess if the DOJ is acquiring state-of-the-art or legacy equipment. Future analysis should seek to obtain the detailed equipment list and feature set to ensure alignment with agency needs and to evaluate the technological appropriateness of the acquisition.

How does the per-unit cost or total cost of ownership for these Xerox copiers compare to similar federal contracts or commercial leasing rates?

Direct per-unit cost comparison is not feasible with the current data. The total contract value of $377,754.05 over three years, for an unspecified number of devices and service levels, prevents a precise benchmarking exercise. To conduct a thorough value assessment, one would need to compare the average monthly cost per device, including maintenance and supplies, against established federal supply schedules (e.g., GSA) or analyze commercial leasing rates for comparable equipment in the Washington D.C. metropolitan area. The firm-fixed-price nature offers budget predictability but doesn't inherently guarantee the lowest market price without comparative data.

What are the key performance indicators (KPIs) and service level agreements (SLAs) associated with this contract, and how is Xerox's performance being monitored?

The provided data does not include details on Key Performance Indicators (KPIs) or Service Level Agreements (SLAs) for this contract. Effective contract management relies on clearly defined metrics for uptime, response times for maintenance, print quality, and potentially cost-per-page. Without these, it is difficult to objectively assess Xerox Corporation's performance and ensure the DOJ is receiving the expected level of service. The agency's internal oversight mechanisms would be responsible for monitoring performance, but the specific criteria and reporting frequency are not detailed in the available information.

What is Xerox Corporation's past performance record with the Department of Justice or other federal agencies for similar contracts?

While Xerox Corporation is a well-established provider of office equipment and services, their specific past performance record with the Department of Justice (DOJ) for similar contracts is not detailed in the provided data. A comprehensive risk assessment would involve reviewing past performance evaluations, any documented issues or disputes, and the timeliness and quality of previous service delivery. Agencies typically maintain contractor performance databases (e.g., CPARS) that can offer insights into a vendor's reliability and track record, which would be valuable for a deeper analysis of this award.

What is the historical spending trend for copier and related equipment services within the Department of Justice, and how does this contract fit into that pattern?

The provided data focuses solely on this specific contract award and does not offer historical spending trends for copier and related equipment services within the Department of Justice (DOJ). To understand the pattern, one would need to analyze multi-year spending data for similar procurements, looking at the total annual expenditure, the number of contracts awarded, and the primary vendors utilized. This current contract's value ($377,754.05 over three years) represents a portion of the DOJ's overall operational budget for document management. Without historical context, it's difficult to determine if this represents an increase, decrease, or stable level of spending in this category.

Industry Classification

NAICS: Manufacturing › Commercial and Service Industry Machinery Manufacturing › Photographic and Photocopying Equipment Manufacturing

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 3

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 1800 M ST NW STE 500N, WASHINGTON, DC, 20036

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Manufacturer of Goods, Not Designated a Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $492,874

Exercised Options: $377,754

Current Obligation: $377,754

Actual Outlays: $189,377

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: GS03F137DA

IDV Type: FSS

Timeline