DOJ awards $3.6M for CIEDS support, with VICKERS & NOLAN ENTERPRISES LLC managing administrative tasks

Contract Overview

Contract Amount: $3,630,058 ($3.6M)

Contractor: Vickers & Nolan Enterprises LLC

Awarding Agency: Department of Justice

Start Date: 2024-03-31

End Date: 2027-03-30

Contract Duration: 1,094 days

Daily Burn Rate: $3.3K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 4

Pricing Type: TIME AND MATERIALS

Sector: Other

Official Description: CIEDS SUPPORT SERVICES

Place of Performance

Location: STAFFORD, STAFFORD County, VIRGINIA, 22556

State: Virginia Government Spending

Plain-Language Summary

Department of Justice obligated $3.6 million to VICKERS & NOLAN ENTERPRISES LLC for work described as: CIEDS SUPPORT SERVICES Key points: 1. Contract value appears moderate for administrative management consulting services. 2. Competition was full and open, suggesting a potentially competitive pricing environment. 3. The contract is a delivery order under a larger IDIQ, indicating a phased approach to service delivery. 4. Performance duration is substantial, spanning nearly three years. 5. The contract type is Time and Materials, which can pose cost control challenges if not closely monitored. 6. The North American Industry Classification System (NAICS) code 541611 points to general management consulting.

Value Assessment

Rating: fair

The contract value of $3.6 million over approximately three years for administrative management and general management consulting services is within a typical range for such support. Benchmarking against similar contracts for CIEDS support or general administrative consulting would provide a clearer picture of value for money. The Time and Materials pricing structure, while flexible, necessitates diligent oversight to ensure costs remain reasonable and do not escalate beyond initial expectations. Without specific performance metrics or detailed cost breakdowns, a definitive value assessment is challenging.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under full and open competition, indicating that all responsible sources were permitted to submit offers. The presence of 4 bids suggests a reasonable level of competition for this specific delivery order. A competitive bidding process generally helps in achieving fair market prices and encourages contractors to offer their best value propositions. The agency's decision to use full and open competition implies confidence in the market's ability to provide suitable solutions.

Taxpayer Impact: Taxpayers benefit from a competitive process that is designed to yield the most advantageous pricing and terms for the government, potentially leading to cost savings compared to less competitive award methods.

Public Impact

The Federal Bureau of Investigation (FBI) is the primary beneficiary, receiving administrative management and general management consulting services. These services are crucial for the effective operation and management of the Criminal Intelligence and Evidence Disposal System (CIEDS). The contract supports administrative functions, likely contributing to the efficiency of evidence management and intelligence processing within the FBI. The geographic impact is primarily within the United States, supporting federal law enforcement operations.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Time and Materials (T&M) contract type can lead to cost overruns if not managed carefully, as it reimburses the contractor for actual labor hours and material costs.
The duration of the contract (nearly three years) requires sustained oversight to ensure continued value and performance.
Reliance on a single contractor for critical administrative support could pose a risk if performance issues arise.

Positive Signals

Awarded through full and open competition, indicating a robust and fair selection process.
The contract is a delivery order under an existing IDIQ, suggesting a pre-vetted contractor and established relationship.
The contractor, VICKERS & NOLAN ENTERPRISES LLC, has experience in government contracting, which can imply familiarity with compliance and reporting requirements.

Sector Analysis

Administrative Management and General Management Consulting Services (NAICS 541611) is a broad category within the professional services sector. This contract falls under the government's need for specialized expertise to manage complex systems like CIEDS. The federal government is a significant consumer of these services, utilizing them across various agencies for operational efficiency, strategic planning, and program management. Comparable spending benchmarks would involve analyzing other contracts for similar consulting services within law enforcement or intelligence agencies.

Small Business Impact

This contract was awarded to VICKERS & NOLAN ENTERPRISES LLC and does not indicate a small business set-aside (ss: false, sb: false). Therefore, the direct impact on small business set-asides is none. However, the prime contractor may engage small businesses as subcontractors, depending on their subcontracting plan and the nature of the services required. The absence of a small business set-aside means larger businesses were eligible and competed for this award.

Oversight & Accountability

Oversight for this contract will likely be managed by the Federal Bureau of Investigation (FBI) contracting officers and program managers. As a delivery order under an IDIQ, there may be established reporting requirements and performance metrics. Transparency is generally maintained through contract award databases like FPDS. Inspector General jurisdiction would typically fall under the Department of Justice's Office of the Inspector General, which investigates waste, fraud, and abuse in the department's programs and operations.

Related Government Programs

FBI Administrative Support Contracts
CIEDS Program Management
Intelligence Support Services
Evidence Management Systems
General Management Consulting Services

Risk Flags

Potential for cost overruns due to Time and Materials contract type.
Need for sustained and diligent oversight over the contract's multi-year duration.
Reliance on a single contractor for critical administrative functions.

Frequently Asked Questions

What is this federal contract paying for?

Department of Justice awarded $3.6 million to VICKERS & NOLAN ENTERPRISES LLC. CIEDS SUPPORT SERVICES

Who is the contractor on this award?

The obligated recipient is VICKERS & NOLAN ENTERPRISES LLC.

Which agency awarded this contract?

Awarding agency: Department of Justice (Federal Bureau of Investigation).

What is the total obligated amount?

The obligated amount is $3.6 million.

What is the period of performance?

Start: 2024-03-31. End: 2027-03-30.

What is the specific nature of the 'CIEDS SUPPORT SERVICES' being provided by VICKERS & NOLAN ENTERPRISES LLC?

The contract data indicates that the services fall under NAICS code 541611, 'Administrative Management and General Management Consulting Services.' This suggests that VICKERS & NOLAN ENTERPRISES LLC is likely providing expertise in managing and improving the administrative aspects of the Criminal Intelligence and Evidence Disposal System (CIEDS). This could encompass areas such as process optimization, workflow analysis, system documentation, policy development, strategic planning for the system's administrative functions, and potentially training or support related to the administrative use of CIEDS. The 'support services' designation implies assistance in the day-to-day operational and management needs of the system rather than direct development or maintenance of the core technological infrastructure.

How does the $3.6 million contract value compare to historical spending on CIEDS support services by the FBI?

To accurately compare the $3.6 million contract value to historical spending on CIEDS support services, detailed historical contract data for this specific system would be required. Without access to that granular information, a direct comparison is difficult. However, the value represents a significant investment over its nearly three-year duration. If this is a recurring need, analyzing the average annual spend on similar services for CIEDS or comparable FBI systems would provide context. Factors such as inflation, scope changes, and market rates for consulting services over time would need to be considered for a meaningful historical benchmark. The current award amount should be evaluated against the scope of work and the duration to determine if it aligns with previous investments or represents an increase or decrease in resource allocation.

What are the key performance indicators (KPIs) or metrics used to evaluate the performance of VICKERS & NOLAN ENTERPRISES LLC under this contract?

The provided data does not specify the key performance indicators (KPIs) or metrics used to evaluate VICKERS & NOLAN ENTERPRISES LLC's performance. However, for a contract focused on administrative management and general management consulting services for a system like CIEDS, typical KPIs might include timeliness of administrative task completion, accuracy of reports generated, efficiency improvements identified and implemented, adherence to project timelines for consulting deliverables, client satisfaction surveys from FBI stakeholders, and cost-effectiveness of recommended solutions. The Time and Materials (T&M) nature of the contract implies that performance will also be assessed based on the efficient use of labor hours and resources, ensuring that the work performed directly contributes to the objectives outlined in the contract's statement of work.

What is the potential risk associated with the Time and Materials (T&M) contract type for this administrative support service?

The primary risk associated with a Time and Materials (T&M) contract type for administrative support services is the potential for cost overruns. Unlike fixed-price contracts, T&M contracts reimburse the contractor for the actual hours worked by their personnel and the cost of materials used. If not closely monitored and managed, contractors may bill for excessive hours or use more expensive materials than necessary, leading to costs exceeding the government's initial budget or expectation. For this $3.6 million contract spanning nearly three years, the FBI's contracting officers and program managers must implement robust oversight mechanisms, including detailed review of timesheets, material invoices, and regular progress reports, to ensure that the labor and materials are reasonable, allocable, and necessary for the work performed.

Given the full and open competition, what does the number of bids (4) suggest about the market for CIEDS support services?

The fact that this delivery order received 4 bids under full and open competition suggests a moderately competitive market for CIEDS support services. While 4 bidders indicate that multiple companies were interested and capable of performing the work, it may not represent the highest level of competition achievable. A larger number of bids (e.g., 7+) often signals a more robust market with greater price discovery and potentially lower prices for the government. However, 4 bidders still provide a basis for comparison and price negotiation. The specific nature of CIEDS support, which might require specialized knowledge or clearances, could limit the pool of qualified bidders compared to more generic consulting services. Therefore, 4 bids could be considered a reasonable outcome depending on the niche requirements of the service.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Management, Scientific, and Technical Consulting Services › Administrative Management and General Management Consulting Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: 15F06724Q0000002

Offers Received: 4

Pricing Type: TIME AND MATERIALS (Y)

Evaluated Preference: NONE

Contractor Details

Address: 50 TECH PKWY STE 103, STAFFORD, VA, 22556

Business Categories: Black American Owned Business, Category Business, Limited Liability Corporation, Minority Owned Business, Partnership or Limited Liability Partnership, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $15,685,896

Exercised Options: $4,702,384

Current Obligation: $3,630,058

Actual Outlays: $3,262,107

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: GS00F271DA

IDV Type: FSS

Timeline