DOJ Buys Xerox Presses for $3.5M Under Full and Open Competition
Contract Overview
Contract Amount: $3,497,925 ($3.5M)
Contractor: Xerox Corporation
Awarding Agency: Department of Justice
Start Date: 2020-09-28
End Date: 2026-03-31
Contract Duration: 2,010 days
Daily Burn Rate: $1.7K/day
Competition Type: FULL AND OPEN COMPETITION
Number of Offers Received: 3
Pricing Type: FIRM FIXED PRICE
Sector: IT
Official Description: PPID34683 1. TECHNOLOGY REFRESH REPLACEMENT XEROX IRIDESSE IR120 PRODUCTION COLOR PRESS AND (TXC) PLOCKMATIC PRO50 BOOKLET MAKER 2. TECHNOLOGY REFRESH REPLACEMENT XEROX IRIDESSE IR120NX FIERY PRINT SEVER 3 TECHNOLOGY REFRESH REPLACEMENT XEROX IR
Place of Performance
Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20001
Plain-Language Summary
Department of Justice obligated $3.5 million to XEROX CORPORATION for work described as: PPID34683 1. TECHNOLOGY REFRESH REPLACEMENT XEROX IRIDESSE IR120 PRODUCTION COLOR PRESS AND (TXC) PLOCKMATIC PRO50 BOOKLET MAKER 2. TECHNOLOGY REFRESH REPLACEMENT XEROX IRIDESSE IR120NX FIERY PRINT SEVER 3 TECHNOLOGY REFRESH REPLACEMENT XEROX IR Key points: 1. High-value acquisition for critical printing technology. 2. Xerox Corporation is the sole manufacturer, but competition was sought. 3. Risk of vendor lock-in and potential for higher costs if competition was insufficient. 4. Spending falls within the 'Photographic and Photocopying Equipment Manufacturing' sector.
Value Assessment
Rating: fair
The contract price of $3.5 million for Xerox Iridesse production color presses and booklet makers appears to be within a reasonable range for high-end, specialized printing equipment. However, without specific performance metrics or detailed feature comparisons, a precise valuation against similar contracts is challenging.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under full and open competition, indicating that multiple vendors were eligible to bid. This method is designed to foster price discovery and ensure the government receives competitive pricing. The use of a delivery order suggests it's part of a larger contract vehicle.
Taxpayer Impact: The use of full and open competition aims to maximize taxpayer value by ensuring the best possible price for the required printing equipment.
Public Impact
Enhances document production capabilities for the FBI. Supports high-volume, professional-quality printing needs. Potential for improved efficiency in producing reports and official documents.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Potential for higher costs due to specialized equipment.
- Reliance on a single manufacturer's technology.
- Limited long-term price predictability beyond the current contract.
Positive Signals
- Awarded under full and open competition.
- Clear definition of required technology.
- Long-term contract duration provides stability.
Sector Analysis
This spending falls within the 'Photographic and Photocopying Equipment Manufacturing' sector, specifically for advanced digital production color presses. Benchmarks for this niche are difficult to establish publicly, but high-end production equipment can represent significant capital investment.
Small Business Impact
The data does not indicate any specific set-asides for small businesses. Given the nature of the specialized printing equipment and the sole manufacturer, it is unlikely that small businesses were primary bidders for the core equipment, though they might be involved in related services.
Oversight & Accountability
The contract was awarded under full and open competition, suggesting a transparent process. Oversight would involve monitoring delivery, performance, and adherence to contract terms by the FBI and the Department of Justice.
Related Government Programs
- Photographic and Photocopying Equipment Manufacturing
- Department of Justice Contracting
- Federal Bureau of Investigation Programs
Risk Flags
- Potential for high operational costs (consumables, maintenance).
- Dependence on a single vendor's technology ecosystem.
- Risk of obsolescence if technology advances rapidly.
- Competition may be limited by the specialized nature of the equipment.
Tags
photographic-and-photocopying-equipment-, department-of-justice, dc, delivery-order, 1m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of Justice awarded $3.5 million to XEROX CORPORATION. PPID34683 1. TECHNOLOGY REFRESH REPLACEMENT XEROX IRIDESSE IR120 PRODUCTION COLOR PRESS AND (TXC) PLOCKMATIC PRO50 BOOKLET MAKER 2. TECHNOLOGY REFRESH REPLACEMENT XEROX IRIDESSE IR120NX FIERY PRINT SEVER 3 TECHNOLOGY REFRESH REPLACEMENT XEROX IR
Who is the contractor on this award?
The obligated recipient is XEROX CORPORATION.
Which agency awarded this contract?
Awarding agency: Department of Justice (Federal Bureau of Investigation).
What is the total obligated amount?
The obligated amount is $3.5 million.
What is the period of performance?
Start: 2020-09-28. End: 2026-03-31.
What is the expected lifespan and total cost of ownership for this Xerox equipment, considering maintenance and consumables?
The total cost of ownership is a critical factor beyond the initial purchase price. While the contract duration is until March 2026, the lifespan of production presses can extend much longer with proper maintenance. Consumables like toner and specialized paper, along with service agreements, will significantly contribute to the overall cost, which should be factored into the value assessment.
How was the 'full and open competition' process structured to ensure genuine price discovery for this specialized Xerox equipment?
The effectiveness of 'full and open competition' hinges on the solicitation's clarity and the government's outreach. For specialized equipment like the Xerox Iridesse, the agency likely issued a detailed Request for Proposal (RFP) specifying technical requirements and performance standards. The competition's success depends on attracting multiple qualified bidders, potentially including authorized resellers or integrators, to drive down prices.
What are the key performance indicators (KPIs) used to measure the effectiveness and value of these production color presses for the FBI?
Effectiveness is likely measured by print quality (resolution, color accuracy), speed (pages per minute), uptime/reliability, and the ability to handle diverse media types and finishing options (like booklet making). Value is assessed by comparing the total cost against the achieved performance metrics and the equipment's contribution to the FBI's mission objectives, such as timely and high-quality document production.
Industry Classification
NAICS: Manufacturing › Commercial and Service Industry Machinery Manufacturing › Photographic and Photocopying Equipment Manufacturing
Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Offers Received: 3
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 1800 M ST NW STE 500N, WASHINGTON, DC, 20036
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Manufacturer of Goods, Not Designated a Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $3,520,313
Exercised Options: $3,520,313
Current Obligation: $3,497,925
Actual Outlays: $3,127,192
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: GS03F137DA
IDV Type: FSS
Timeline
Start Date: 2020-09-28
Current End Date: 2026-03-31
Potential End Date: 2026-03-31 00:00:00
Last Modified: 2026-03-25
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