DOJ's $100K Xerox BPA Call for FY26 Photocopying Equipment in Texas

Contract Overview

Contract Amount: $99,997 ($100.0K)

Contractor: Xerox Corporation

Awarding Agency: Department of Justice

Start Date: 2025-10-01

End Date: 2026-09-30

Contract Duration: 364 days

Daily Burn Rate: $275/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: XEROX FOR FY26 BPA:15B61623A00000112 FSS CONTRACT# GS-03F-137DA

Place of Performance

Location: DALLAS, DALLAS County, TEXAS, 75266

State: Texas Government Spending

Plain-Language Summary

Department of Justice obligated $99,996.84 to XEROX CORPORATION for work described as: XEROX FOR FY26 BPA:15B61623A00000112 FSS CONTRACT# GS-03F-137DA Key points: 1. Value for money appears reasonable given the firm-fixed-price nature and the specific equipment/services likely covered by the BPA. 2. Competition dynamics indicate a full and open competition for the underlying BPA, suggesting a competitive environment for establishing the contract. 3. Risk indicators are low, with a firm-fixed-price contract type and a single call order, minimizing cost overrun risks. 4. Performance context is within the scope of standard office equipment procurement for federal agencies. 5. Sector positioning places this within the broader IT and office equipment manufacturing and supply chain.

Value Assessment

Rating: good

The award amount of $99,996.84 for a one-year period (FY26) for photocopying equipment and related services seems aligned with market rates for such procurements. Without specific details on the exact equipment or service levels, a direct comparison is challenging, but the amount is not indicative of overspending for a federal agency's needs. The firm-fixed-price contract type further supports value by locking in costs.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under a BPA Call, which itself was likely established through a full and open competition. This indicates that multiple vendors had the opportunity to bid on the underlying Blanket Purchase Agreement (BPA), fostering a competitive environment. The specific call order likely leverages the pre-negotiated terms of the BPA, ensuring that pricing reflects the competitive landscape established during the BPA's creation.

Taxpayer Impact: A full and open competition for the BPA ensures that taxpayers benefit from competitive pricing and a wide range of vendor options, leading to potentially lower costs and better service quality.

Public Impact

Federal Prison System / Bureau of Prisons staff in Texas will benefit from access to necessary photocopying equipment. Essential document reproduction and related services will be delivered to support the operational needs of the Bureau of Prisons. The geographic impact is focused on Texas, where the Bureau of Prisons facilities requiring this equipment are located. Workforce implications are minimal, primarily involving the use of standard office equipment by correctional and administrative staff.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for vendor lock-in if the BPA terms are not regularly reviewed for competitiveness.
Reliance on a single vendor for specific equipment needs could limit future flexibility.
Ensuring ongoing maintenance and support quality aligns with the firm-fixed-price agreement.

Positive Signals

Firm-fixed-price contract type provides cost certainty for the government.
Full and open competition for the BPA suggests a competitive market was leveraged.
BPA structure allows for efficient ordering of recurring needs.
Specific call order for FY26 ensures timely procurement for the upcoming fiscal year.

Sector Analysis

This contract falls within the broader office equipment and technology sector, specifically focusing on photocopying and related services. The market includes numerous manufacturers and resellers of office equipment. Federal spending in this category is consistent, supporting the operational needs of various agencies. Benchmarks for similar procurements would typically involve analyzing pricing for leased or purchased copiers, maintenance contracts, and consumables, often through GSA schedules or other competitive vehicles.

Small Business Impact

The data indicates this is not a small business set-aside. While the underlying BPA may have included provisions for small business participation or subcontracting, this specific call order does not appear to be directly set aside for small businesses. Further analysis of the BPA itself would be needed to determine any broader impact on the small business ecosystem or subcontracting opportunities.

Oversight & Accountability

Oversight for this contract would primarily fall under the Department of Justice's procurement and financial management offices. The Bureau of Prisons contracting officers are responsible for ensuring compliance with the BPA terms and conditions. Transparency is facilitated through federal procurement databases like FPDS. Inspector General jurisdiction would apply if any fraud, waste, or abuse were suspected.

Related Government Programs

General Services Administration (GSA) Federal Supply Schedule (FSS) Contracts
Office Equipment Procurement
Document Management Solutions
Agency-Specific Equipment Leases

Risk Flags

Potential for vendor lock-in if BPA terms are not regularly reviewed.
Reliance on a single vendor for specific equipment needs could limit future flexibility.
Ensuring ongoing maintenance and support quality aligns with the firm-fixed-price agreement.

Frequently Asked Questions

What is this federal contract paying for?

Department of Justice awarded $99,996.84 to XEROX CORPORATION. XEROX FOR FY26 BPA:15B61623A00000112 FSS CONTRACT# GS-03F-137DA

Who is the contractor on this award?

The obligated recipient is XEROX CORPORATION.

Which agency awarded this contract?

Awarding agency: Department of Justice (Federal Prison System / Bureau of Prisons).

What is the total obligated amount?

The obligated amount is $99,996.84.

What is the period of performance?

Start: 2025-10-01. End: 2026-09-30.

What specific models or types of photocopying equipment are covered under this BPA Call, and what are their key features?

The provided data does not specify the exact models or types of photocopying equipment procured under this BPA Call. It falls under NAICS code 333316 (Photographic and Photocopying Equipment Manufacturing), suggesting a range of products from standard office copiers to potentially more specialized equipment. To understand the specific offerings, one would need to review the details of the underlying Blanket Purchase Agreement (BPA) GS-03F-137DA and the specific call order documentation. This would typically include details on features such as print speed, resolution, scanning capabilities, finishing options, and any associated software or network integration.

How does the $99,996.84 award amount compare to historical spending by the Bureau of Prisons on similar equipment in Texas?

Comparing this specific $99,996.84 award for FY26 to historical spending requires access to detailed procurement data for the Bureau of Prisons (BOP) in Texas. While the NAICS code 333316 provides a category, the exact nature of the equipment (purchase vs. lease, specific models, service agreements) significantly impacts cost. A preliminary assessment suggests this amount is reasonable for a one-year period covering equipment and potentially maintenance for a federal facility or multiple locations within Texas. To provide a robust comparison, one would need to analyze prior BOP contracts for photocopying equipment in Texas, looking at contract values, durations, and the scope of services/equipment provided, ideally adjusting for inflation and changes in technology.

What are the key performance metrics or service level agreements (SLAs) associated with this contract?

The provided data does not detail the specific Key Performance Indicators (KPIs) or Service Level Agreements (SLAs) for this BPA Call. However, for a firm-fixed-price contract of this nature, typical SLAs would likely focus on equipment uptime, response times for maintenance and repairs, delivery timelines for consumables, and potentially print volume limits or cost-per-page metrics if applicable. The contracting officer at the Department of Justice, specifically within the Federal Prison System / Bureau of Prisons, would be responsible for monitoring adherence to these SLAs. Reviewing the full contract documentation, including the BPA and the call order, would be necessary to ascertain the precise performance expectations and remedies for non-compliance.

What is the track record of Xerox Corporation in fulfilling federal contracts for similar equipment and services?

Xerox Corporation has a long-standing history of providing office equipment, including copiers, printers, and related document management solutions, to the federal government. They are a significant player in the federal market, often utilizing GSA Schedules and other contract vehicles. Historically, Xerox has fulfilled numerous contracts across various agencies, including the Department of Justice. While specific performance details for every contract are not publicly itemized in this summary, their continued presence and ability to secure federal contracts suggest a generally positive track record in terms of product delivery and service. However, a deeper dive into past performance evaluations and any past performance issues would be required for a comprehensive assessment.

Are there any identified risks related to the technology or obsolescence of the equipment being procured?

The risk of technology obsolescence for photocopying equipment is generally moderate. While core photocopying technology evolves, the fundamental needs often remain consistent. Xerox, as a major manufacturer, typically offers equipment with reasonable lifecycles and upgrade paths. The risk is mitigated by the fact that this is a one-year call order under a BPA, allowing the agency to re-evaluate its needs and the technology landscape upon renewal or re-competition of the BPA. The firm-fixed-price nature also means the government is not bearing the risk of rapid technological depreciation if they were to purchase outright; leasing or service agreements often manage this aspect more dynamically.

Industry Classification

NAICS: Manufacturing › Commercial and Service Industry Machinery Manufacturing › Photographic and Photocopying Equipment Manufacturing

Product/Service Code: LEASE/RENT EQUIPMENT › LEASE OR RENTAL OF EQUIPMENT

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 1800 M ST NW STE 500N, WASHINGTON, DC, 20036

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Manufacturer of Goods, Not Designated a Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $99,997

Exercised Options: $99,997

Current Obligation: $99,997

Actual Outlays: $24,999

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 15B61623A00000112

IDV Type: BPA

Timeline