DOJ's $4.75M Xerox Copier Contract for Federal Prisons Leverages Full and Open Competition

Contract Overview

Contract Amount: $4,753 ($4.8K)

Contractor: Xerox Corporation

Awarding Agency: Department of Justice

Start Date: 2025-10-01

End Date: 2025-12-31

Contract Duration: 91 days

Daily Burn Rate: $52/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: M2 XEROX COPIERS FY26 REF: GS-03F-137DA

Place of Performance

Location: SPRINGFIELD, GREENE County, MISSOURI, 65807

State: Missouri Government Spending

Plain-Language Summary

Department of Justice obligated $4,752.96 to XEROX CORPORATION for work described as: M2 XEROX COPIERS FY26 REF: GS-03F-137DA Key points: 1. Contract awarded to Xerox Corporation for photographic and photocopying equipment. 2. Utilizes a Blanket Purchase Agreement (BPA) Call under full and open competition. 3. Spending is concentrated within the Department of Justice, specifically the Federal Prison System. 4. The contract duration is 91 days, ending December 31, 2025.

Value Assessment

Rating: good

The contract value of $4.75M for a 91-day period suggests a potentially high per-unit cost or significant volume. Benchmarking against similar large-scale copier procurements would be necessary for a definitive assessment.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition via a BPA Call, indicating a competitive bidding process. This method generally promotes price discovery and ensures fair market pricing.

Taxpayer Impact: Taxpayer funds are being used for essential office equipment, with competition likely ensuring a reasonable price point.

Public Impact

Ensures operational continuity for the Federal Prison System through reliable copying services. Supports the Department of Justice's administrative functions with necessary equipment. Potential for significant cost savings due to competitive bidding process.

Waste & Efficiency Indicators

Waste Risk Score: 52 / 10

Warning Flags

Short contract duration (91 days) may indicate a temporary need or a precursor to a larger contract.
High total value for a short period warrants scrutiny of per-unit costs.
Lack of specific product details makes it hard to assess value for money.

Positive Signals

Awarded under full and open competition, suggesting competitive pricing.
Utilizes an existing BPA, which can streamline procurement.
Clear agency and sub-agency identified for spending.

Sector Analysis

This contract falls under the 'Photographic and Photocopying Equipment Manufacturing' sector. Spending benchmarks for similar equipment within federal agencies vary widely based on volume, features, and service agreements. The $4.75M value for a short term is notable.

Small Business Impact

The data indicates the primary awardee is Xerox Corporation. There is no explicit information on small business participation in this specific BPA Call, though the underlying BPA might have provisions.

Oversight & Accountability

The use of a BPA Call suggests that the initial BPA underwent a competitive process. Oversight would focus on the execution of this specific call and adherence to the terms of the parent BPA.

Related Government Programs

Photographic and Photocopying Equipment Manufacturing
Department of Justice Contracting
Federal Prison System / Bureau of Prisons Programs

Risk Flags

High cost for a short duration.
Lack of specific product/service details.
Potential for follow-on contracts not yet visible.
Limited duration raises questions about long-term planning.

Frequently Asked Questions

What is this federal contract paying for?

Department of Justice awarded $4,752.96 to XEROX CORPORATION. M2 XEROX COPIERS FY26 REF: GS-03F-137DA

Who is the contractor on this award?

The obligated recipient is XEROX CORPORATION.

Which agency awarded this contract?

Awarding agency: Department of Justice (Federal Prison System / Bureau of Prisons).

What is the total obligated amount?

The obligated amount is $4,752.96.

What is the period of performance?

Start: 2025-10-01. End: 2025-12-31.

What is the expected volume or specific service level driving the $4.75M cost for a 91-day copier contract?

The provided data does not specify the exact volume of copies, required features, or service level agreements associated with the copiers. The high value for a short duration suggests either a very high-demand environment within the Federal Prison System or potentially premium features and support included in the contract. Further details on usage metrics would be needed to fully justify the cost.

How does the per-unit cost of these Xerox copiers compare to similar government contracts awarded under full and open competition?

Without specific model numbers, copy volumes, and service terms, a direct per-unit cost comparison is challenging. However, the contract's award under full and open competition implies that Xerox's pricing was deemed competitive at the time of the BPA Call. Benchmarking against other federal procurements for similar equipment and service levels would be the next step to validate value.

What is the long-term strategy for copier needs within the Federal Prison System, given this short-term contract?

This 91-day contract ending in December 2025 could be a short-term solution to bridge a gap, a test for specific equipment, or a precursor to a longer-term contract. The Department of Justice's procurement strategy will determine if this leads to further acquisitions or if alternative solutions are being considered. Understanding the agency's lifecycle management for office equipment is key.

Industry Classification

NAICS: Manufacturing › Commercial and Service Industry Machinery Manufacturing › Photographic and Photocopying Equipment Manufacturing

Product/Service Code: SPECIAL INDUSTRY MACHINERY

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: 15B41421Q00000006

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 1800 M ST NW STE 500N, WASHINGTON, DC, 20036

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Manufacturer of Goods, Not Designated a Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $4,753

Exercised Options: $4,753

Current Obligation: $4,753

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 15B41422A00000088

IDV Type: BPA

Timeline