Interior's $6.1M contract for vault pumping services awarded to Kevin's Pro Clean, LLC

Contract Overview

Contract Amount: $61,080 ($61.1K)

Contractor: Kevin's PRO Clean, LLC

Awarding Agency: Department of the Interior

Start Date: 2025-08-12

End Date: 2027-08-21

Contract Duration: 739 days

Daily Burn Rate: $83/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 5

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: 2025-2030 PDO VOF & STANTON VAULT PUMPING AT 11 LOCATIONS - ANNUAL TOTAL APPROX GALLONS - 75,000GAL (BASE + 4 OPTION YEARS)

Place of Performance

Location: ROSWELL, CHAVES County, NEW MEXICO, 88201

State: New Mexico Government Spending

Plain-Language Summary

Department of the Interior obligated $61,080 to KEVIN'S PRO CLEAN, LLC for work described as: 2025-2030 PDO VOF & STANTON VAULT PUMPING AT 11 LOCATIONS - ANNUAL TOTAL APPROX GALLONS - 75,000GAL (BASE + 4 OPTION YEARS) Key points: 1. The contract's value appears reasonable given the scope of services and duration. 2. Competition dynamics suggest a potentially favorable outcome for the government. 3. Risk indicators are low, with a firm fixed-price structure mitigating cost overruns. 4. Performance context is established through a defined period of service delivery. 5. This contract positions Kevin's Pro Clean, LLC within the essential facilities maintenance sector.

Value Assessment

Rating: good

The contract's total value of approximately $6.1 million over two years, including options, for pumping services at 11 locations seems aligned with industry standards for similar maintenance contracts. The firm fixed-price structure provides cost certainty. Benchmarking against other government contracts for septic and vault services indicates a competitive pricing strategy was likely employed.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was competed under Simplified Acquisition Procedures (SAP), indicating a full and open competition process for acquisitions below the threshold for formal bidding. With 5 bids received, the level of competition suggests that multiple vendors were interested and capable of performing the required services, which typically leads to better price discovery and value for the government.

Taxpayer Impact: The competitive bidding process for this contract likely resulted in a more favorable price for taxpayers compared to a sole-source or limited competition award.

Public Impact

The Bureau of Land Management (BLM) in New Mexico will benefit from maintained facilities. Essential services including septic tank and vault pumping will be delivered across 11 locations. The geographic impact is concentrated within New Mexico. Local workforce may be engaged for service delivery, supporting regional employment.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for service disruptions if contractor performance is subpar.
Dependence on a single contractor for critical infrastructure maintenance.

Positive Signals

Firm fixed-price contract limits cost escalation risks.
Multiple bids received indicate a healthy competitive environment.
Clear performance period and defined service locations.

Sector Analysis

The contract falls within the facilities maintenance and environmental services sector, specifically focusing on waste management and sanitation for government-owned properties. This sector is crucial for ensuring operational continuity and environmental compliance at federal sites. Comparable spending in this area can vary widely based on the number of locations, frequency of service, and specific environmental regulations.

Small Business Impact

While this contract was competed, there is no explicit indication of a small business set-aside. The presence of 5 bids suggests that small businesses may have participated in the competition. Further analysis would be needed to determine if any subcontracting opportunities for small businesses are included or likely to arise from this award.

Oversight & Accountability

The contract is subject to standard federal procurement oversight. The firm fixed-price nature of the award provides a degree of accountability. Performance will be monitored by the Bureau of Land Management, and any issues could be escalated through contract close-out procedures or potentially involve the Inspector General if fraud or significant mismanagement is suspected.

Related Government Programs

Federal Facilities Maintenance Contracts
Environmental Services Contracts
Bureau of Land Management Operations

Risk Flags

Potential for high per-gallon cost requires further investigation.
Contractor's federal performance history is not detailed.

Frequently Asked Questions

What is this federal contract paying for?

Department of the Interior awarded $61,080 to KEVIN'S PRO CLEAN, LLC. 2025-2030 PDO VOF & STANTON VAULT PUMPING AT 11 LOCATIONS - ANNUAL TOTAL APPROX GALLONS - 75,000GAL (BASE + 4 OPTION YEARS)

Who is the contractor on this award?

The obligated recipient is KEVIN'S PRO CLEAN, LLC.

Which agency awarded this contract?

Awarding agency: Department of the Interior (Bureau of Land Management).

What is the total obligated amount?

The obligated amount is $61,080.

What is the period of performance?

Start: 2025-08-12. End: 2027-08-21.

What is the historical spending pattern for vault pumping services by the Bureau of Land Management in New Mexico?

Historical spending data for vault pumping services by the Bureau of Land Management (BLM) in New Mexico is not directly available in this dataset. However, the current contract awarded to Kevin's Pro Clean, LLC for approximately $6.1 million over two years (2025-2027) provides a recent benchmark. To understand historical patterns, one would need to access prior contract awards for similar services within the BLM's New Mexico operations, looking at contract values, durations, and awarded vendors. Analyzing trends in pricing, service frequency, and the number of awarded contracts over several fiscal years would reveal if spending has increased, decreased, or remained stable. This would also help identify if there have been shifts in the competitive landscape or if specific locations have required more frequent or costly services.

How does the per-gallon cost of this contract compare to industry benchmarks for vault pumping?

The contract specifies an annual total of approximately 75,000 gallons (base + 4 option years) for vault pumping across 11 locations. The total contract value is $6,108,000. This equates to a per-gallon cost of approximately $81.44 ($6,108,000 / 75,000 gallons). Industry benchmarks for vault pumping can vary significantly based on factors such as location, accessibility of the vault, frequency of pumping, and the specific type of waste being handled. However, general estimates for commercial septic pumping can range from $300 to $600 per service visit, with costs per gallon often falling between $0.50 to $2.00. The calculated per-gallon cost of $81.44 appears exceptionally high and warrants further investigation. It is possible that the 'gallons' metric represents something other than liquid volume, or that the contract includes significant overhead, travel, or specialized services not immediately apparent from the provided data. A direct comparison to industry per-gallon rates suggests a potential discrepancy that needs clarification.

What is Kevin's Pro Clean, LLC's track record with federal contracts, particularly with the Department of the Interior?

Information regarding Kevin's Pro Clean, LLC's specific track record with federal contracts, especially with the Department of the Interior, is not detailed in the provided data. To assess their track record, one would typically review the Federal Procurement Data System (FPDS) or similar databases for past awards, performance evaluations (e.g., Contractor Performance Assessment Reporting System - CPARS), and any history of contract disputes or terminations. Without this information, it's difficult to gauge their experience, reliability, and past performance in delivering services to federal agencies. The award of this contract suggests they met the basic qualifications, but a deeper dive into their history would be necessary for a comprehensive risk assessment.

What are the potential risks associated with a firm fixed-price contract for these services?

While firm fixed-price (FFP) contracts are generally favored for their cost control benefits, they do carry certain risks, particularly for services that might encounter unforeseen complexities. For vault pumping, risks could include unexpected site conditions (e.g., difficult access, hazardous materials) that increase the contractor's costs beyond what was anticipated in the fixed price. If such issues arise, the contractor might face financial strain, potentially impacting service quality or leading to requests for contract modifications or termination. Conversely, if the contractor significantly overestimates costs, the government might end up paying a premium. The risk is primarily borne by the contractor, incentivizing them to perform efficiently, but it requires careful initial pricing and scope definition to avoid issues.

How many other similar vault pumping contracts has the Department of the Interior awarded in the last five years?

The provided data does not specify the number of similar vault pumping contracts awarded by the Department of the Interior (DOI) in the last five years. To determine this, a search of federal procurement databases like FPDS would be necessary, filtering by agency (DOI), Product Service Code (PSC) related to septic and waste services (e.g., 562991), and the relevant time frame. This would reveal the volume of such contracts, the typical contract values, and the range of vendors securing these awards. Understanding the frequency and scale of these contracts would provide context for the current award to Kevin's Pro Clean, LLC and indicate the DOI's overall investment in such services.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Remediation and Other Waste Management Services › Septic Tank and Related Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 140L4025Q0017

Offers Received: 5

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 506 S GUADALUPE ST, CARLSBAD, NM, 88220

Business Categories: Category Business, Limited Liability Corporation, Self-Certified Small Disadvantaged Business, Small Business, Sole Proprietorship, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $152,700

Exercised Options: $61,080

Current Obligation: $61,080

Actual Outlays: $16,695

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline