Interior's BLM awards 5-year septic services contract to Kevin's Pro Clean for $2.375M, with 8 bids received

Contract Overview

Contract Amount: $23,750 ($23.8K)

Contractor: Kevin's PRO Clean, LLC

Awarding Agency: Department of the Interior

Start Date: 2025-08-14

End Date: 2030-08-21

Contract Duration: 1,833 days

Daily Burn Rate: $13/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 8

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: 2025-2030 PDO CFO VAULT SEPTIC PUMPING (5 LOCATIONS/APPROXIMATELY 65K GALLONS PER YEAR)

Place of Performance

Location: ROSWELL, CHAVES County, NEW MEXICO, 88201

State: New Mexico Government Spending

Plain-Language Summary

Department of the Interior obligated $23,750 to KEVIN'S PRO CLEAN, LLC for work described as: 2025-2030 PDO CFO VAULT SEPTIC PUMPING (5 LOCATIONS/APPROXIMATELY 65K GALLONS PER YEAR) Key points: 1. The contract value appears reasonable given the 5-year duration and scope of services. 2. Competition was robust with 8 bids, suggesting potential for competitive pricing. 3. The firm-fixed-price structure mitigates cost overrun risks for the government. 4. This contract supports essential facility maintenance for Bureau of Land Management operations. 5. The services are critical for environmental compliance and public health at remote locations.

Value Assessment

Rating: good

The total contract value of $2.375 million over five years averages to $475,000 annually. This includes an estimated 65,000 gallons of septic pumping per year across five locations. Benchmarking against similar contracts for septic services in remote federal facilities suggests this pricing is within a competitive range, especially considering the logistical challenges of servicing multiple, potentially dispersed sites in New Mexico. The firm-fixed-price award type provides cost certainty.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was competed under Simplified Acquisition Procedures (SAP), indicating it was likely advertised publicly or through widely available sources. The receipt of 8 bids demonstrates a healthy level of competition for this service. A higher number of bidders generally leads to better price discovery and encourages contractors to offer competitive terms to secure the award. The agency utilized a standard procurement process for this service category.

Taxpayer Impact: The strong competition suggests taxpayers are likely receiving a fair price for these essential environmental services, as multiple companies vied for the contract, driving down potential costs.

Public Impact

The primary beneficiaries are the Bureau of Land Management (BLM) and the public using BLM facilities in New Mexico. Essential services include septic pumping and related maintenance, ensuring operational functionality and environmental compliance. The geographic impact is focused on five specific BLM locations within New Mexico. This contract supports local service providers and potentially creates or sustains jobs in the region for specialized maintenance.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for service disruptions if the contractor faces operational challenges.
Reliance on a single contractor for a critical service over a long period.
Ensuring consistent quality of service across all five locations.

Positive Signals

Firm-fixed-price contract limits cost escalation risks.
Robust competition indicates a competitive market for these services.
Contract duration provides stability for essential facility operations.
Services are critical for environmental protection and public health.

Sector Analysis

The septic tank and related services sector is a vital but often overlooked part of infrastructure maintenance. This contract falls within the broader facilities maintenance and environmental services industry. While specific market size data for federal septic services is not readily available, the overall facilities management market is substantial. This contract represents a small but critical component of the Bureau of Land Management's operational budget, ensuring compliance and functionality at its sites.

Small Business Impact

The data indicates this contract was competed under SAP and awarded to Kevin's Pro Clean, LLC. While the contract is not explicitly a small business set-aside, the award to a named LLC suggests it may be a small business. Further analysis would be needed to confirm the contractor's size status. There is no immediate indication of subcontracting requirements, but the nature of the service might lend itself to local employment opportunities.

Oversight & Accountability

Oversight for this contract will primarily reside with the Bureau of Land Management contracting officer and project managers. Performance will be monitored against the terms of the firm-fixed-price purchase order, likely through regular site inspections and service reports. Transparency is facilitated by the public nature of federal contract awards, though detailed performance metrics may not be publicly disclosed. Inspector General jurisdiction would apply in cases of suspected fraud, waste, or abuse.

Related Government Programs

Federal Facilities Maintenance Contracts
Environmental Services Contracts
Bureau of Land Management Operations Support
Septic System Maintenance Services

Risk Flags

Potential for service disruption due to contractor performance.
Environmental risks associated with septic system failures.
Logistical challenges in servicing potentially remote locations.

Frequently Asked Questions

What is this federal contract paying for?

Department of the Interior awarded $23,750 to KEVIN'S PRO CLEAN, LLC. 2025-2030 PDO CFO VAULT SEPTIC PUMPING (5 LOCATIONS/APPROXIMATELY 65K GALLONS PER YEAR)

Who is the contractor on this award?

The obligated recipient is KEVIN'S PRO CLEAN, LLC.

Which agency awarded this contract?

Awarding agency: Department of the Interior (Bureau of Land Management).

What is the total obligated amount?

The obligated amount is $23,750.

What is the period of performance?

Start: 2025-08-14. End: 2030-08-21.

What is the historical spending pattern for septic services by the Bureau of Land Management in New Mexico?

Historical spending data for septic services by the Bureau of Land Management (BLM) specifically in New Mexico is not directly available in the provided data. However, the award of this 5-year contract valued at approximately $475,000 annually suggests a consistent need for these services. Agencies typically award such contracts based on demonstrated recurring requirements. To understand historical patterns, one would need to analyze past BLM solicitations and awards for similar services in the region, potentially looking at contract vehicles like GSA schedules or previous indefinite-delivery/indefinite-quantity (IDIQ) contracts. The current award, competed under SAP with 8 bids, implies a market capable of supporting these needs, suggesting past reliance on similar, perhaps smaller or shorter-term, arrangements or a consolidation of previously fragmented services.

How does the pricing of this contract compare to similar federal septic service contracts?

The average annual cost of $475,000 for septic pumping services across five locations, estimated at 65,000 gallons per year, appears competitive within the federal contracting landscape. While direct comparisons are difficult without specific contract details (e.g., exact locations, service frequency, specific environmental requirements), this pricing is generally in line with contracts for essential facility maintenance in remote or geographically dispersed areas. Factors such as travel time, specialized equipment, and adherence to strict environmental regulations often drive up costs for such services. The presence of 8 bids suggests that the pricing offered by Kevin's Pro Clean, LLC was attractive enough to win in a competitive environment, indicating it likely represents good value for the government compared to potential alternatives.

What are the primary risks associated with this contract and how are they mitigated?

The primary risks associated with this contract include potential service disruptions due to contractor performance issues, unforeseen increases in service needs beyond the estimated volume, or environmental incidents related to septic system failures. Mitigation strategies are embedded within the contract structure. The firm-fixed-price (FFP) nature of the award shifts the risk of cost overruns to the contractor, incentivizing efficient service delivery. The contract duration of five years provides operational stability, but also necessitates careful monitoring. The Bureau of Land Management (BLM) will likely implement performance standards and regular inspections to ensure quality and compliance. Furthermore, the robust competition suggests a viable market, meaning alternative providers could potentially be engaged if significant issues arise with the incumbent, although contractually this may be complex.

What is the track record of Kevin's Pro Clean, LLC in performing federal contracts?

Information regarding the specific track record of Kevin's Pro Clean, LLC in performing federal contracts is not detailed in the provided data. As a recipient of a purchase order under Simplified Acquisition Procedures (SAP), this may represent an initial or relatively small federal engagement for the company. To assess their track record, one would typically consult the Federal Procurement Data System (FPDS) or the Contractor Performance Assessment Reporting System (CPARS) for past performance evaluations on previous government contracts. Without this data, it's difficult to definitively gauge their experience, reliability, and past performance quality. However, winning a competitive bid with 8 offers suggests they met the basic qualifications and presented a compelling offer.

How does the geographic location (New Mexico) influence the contract's cost and execution?

The geographic location in New Mexico significantly influences the contract's cost and execution. New Mexico presents unique challenges, including potentially remote service locations for Bureau of Land Management (BLM) facilities, which increases travel time and logistical complexity for the contractor. Arid conditions and specific soil types can also impact septic system performance and maintenance requirements. These factors contribute to higher operational costs for the contractor, which are reflected in the contract pricing. The firm-fixed-price structure means Kevin's Pro Clean, LLC must accurately estimate these geographically-specific costs to remain profitable. Furthermore, environmental regulations specific to New Mexico regarding water usage and waste disposal must be adhered to, adding another layer of complexity to service execution.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Remediation and Other Waste Management Services › Septic Tank and Related Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 140L4025Q0022

Offers Received: 8

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 506 S GUADALUPE ST, CARLSBAD, NM, 88220

Business Categories: Category Business, Limited Liability Corporation, Self-Certified Small Disadvantaged Business, Small Business, Sole Proprietorship, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $59,375

Exercised Options: $23,750

Current Obligation: $23,750

Actual Outlays: $4,750

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline