Interior Department awards $29,942 contract for specialized automotive repair to Spencer Motorworks, LLC

Contract Overview

Contract Amount: $29,943 ($29.9K)

Contractor: Spencer Motorworks, LLC

Awarding Agency: Department of the Interior

Start Date: 2026-04-02

End Date: 2026-11-30

Contract Duration: 242 days

Daily Burn Rate: $124/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: LE PATROL VEHICLE INSTALL/UPFIT

Place of Performance

Location: CARSON CITY, CARSON CITY County, NEVADA, 89701

State: Nevada Government Spending

Plain-Language Summary

Department of the Interior obligated $29,942.76 to SPENCER MOTORWORKS, LLC for work described as: LE PATROL VEHICLE INSTALL/UPFIT Key points: 1. Contract awarded for specialized automotive repair services, indicating a need for specific vehicle maintenance. 2. The contract value is relatively small, suggesting a focused scope of work. 3. The award was made under the Simplified Acquisition Procedures (SAP), implying a streamlined procurement process for smaller purchases. 4. The contract is a Firm Fixed Price (FFP) type, which provides cost certainty for the government. 5. The duration of the contract is 242 days, indicating a short-term need for these services. 6. The geographic location for service is Nevada, suggesting a regional focus for the repairs.

Value Assessment

Rating: good

The contract value of approximately $30,000 for specialized automotive repair is modest. Without specific details on the nature of the repairs or the vehicles involved, a direct comparison to similar contracts is difficult. However, the firm fixed-price nature of the award suggests that the government has a clear understanding of the costs involved. The award under SAP indicates an effort to achieve value through efficient procurement for a smaller-dollar acquisition.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was competed under Simplified Acquisition Procedures (SAP), which generally allows for full and open competition for purchases below the simplified acquisition threshold. While the specific number of bidders is not provided, the use of SAP suggests that multiple offers were likely solicited and considered, promoting price discovery and competition. This method aims to balance the need for competition with the efficiency required for smaller procurements.

Taxpayer Impact: Competing this contract under SAP likely resulted in a fair market price for the specialized automotive repair services, benefiting taxpayers by ensuring cost-effectiveness for this specific need.

Public Impact

Law enforcement or operational vehicles within the Bureau of Land Management in Nevada will benefit from specialized repair services. The services delivered will ensure the operational readiness and safety of government vehicles. The geographic impact is focused on Nevada, where the Bureau of Land Management operates. The contract supports specialized automotive repair technicians and potentially related supply chains.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of detailed scope of work makes it difficult to assess if the price is fully representative of the services required.
Limited duration may necessitate future procurements, potentially increasing administrative overhead.

Positive Signals

Firm Fixed Price contract provides cost certainty and limits the government's exposure to cost overruns.
Competition under SAP suggests an effort to obtain competitive pricing for the services.
Award to a specific vendor indicates a potential need for specialized skills or certifications.

Sector Analysis

The automotive repair sector is a critical support industry for government operations, ensuring the functionality of fleets. This contract falls within the specialized automotive repair sub-sector, which often involves specific technical expertise for unique vehicle types or equipment. Spending in this area is generally consistent across agencies requiring operational vehicles, with benchmarks varying based on the complexity of repairs and geographic location.

Small Business Impact

The data does not indicate if this contract was specifically set aside for small businesses, nor does it provide information on subcontracting opportunities. As the contract value is below the simplified acquisition threshold, it is likely that small businesses were eligible and potentially participated in the competition. Further analysis would be needed to determine the extent of small business involvement.

Oversight & Accountability

Oversight for this contract would typically be managed by the Bureau of Land Management contracting officer and program officials. As a firm fixed-price contract awarded under SAP, the primary accountability measure is adherence to the agreed-upon scope and price. Transparency is facilitated through contract award databases, though detailed performance metrics are not publicly available.

Related Government Programs

Federal Fleet Management
Law Enforcement Vehicle Maintenance
Specialized Vehicle Upfitting
Department of the Interior Vehicle Contracts

Risk Flags

Potential for scope creep if initial assessment of repair needs is incomplete.
Risk of quality compromise if contractor faces unexpected cost increases under FFP.
Short contract duration may lead to continuous procurement cycles.

Frequently Asked Questions

What is this federal contract paying for?

Department of the Interior awarded $29,942.76 to SPENCER MOTORWORKS, LLC. LE PATROL VEHICLE INSTALL/UPFIT

Who is the contractor on this award?

The obligated recipient is SPENCER MOTORWORKS, LLC.

Which agency awarded this contract?

Awarding agency: Department of the Interior (Bureau of Land Management).

What is the total obligated amount?

The obligated amount is $29,942.76.

What is the period of performance?

Start: 2026-04-02. End: 2026-11-30.

What specific types of specialized automotive repairs are covered under this contract?

The provided data indicates the contract is for 'LE PATROL VEHICLE INSTALL/UPFIT' and falls under the North American Industry Classification System (NAICS) code 811114 for 'Specialized Automotive Repair'. This suggests the repairs are not routine maintenance but rather specialized work, potentially including the installation of law enforcement equipment (like lights, sirens, communication systems, or partitions) or specific repair services tailored to patrol vehicles used by the Bureau of Land Management. Without further details from the contract's statement of work, the exact nature of the 'install/upfit' and 'repair' remains general.

How does the contract value of $29,942 compare to typical spending on similar specialized automotive repairs for federal law enforcement vehicles?

The contract value of approximately $30,000 is relatively modest for specialized automotive work, especially if it involves significant upfitting or complex repairs for law enforcement vehicles. Federal agencies often spend considerably more on fleet maintenance and vehicle outfitting, with individual vehicle upfits potentially costing tens of thousands of dollars depending on the equipment installed. This specific contract's value suggests it might cover a limited number of vehicles, a specific set of upfitting tasks, or specialized repair services for a particular issue. Benchmarking would require detailed comparison with contracts for similar vehicle types, equipment, and geographic regions.

What are the potential risks associated with a firm fixed-price contract for specialized automotive repair?

The primary risk with a firm fixed-price (FFP) contract for specialized automotive repair is that the fixed price might not accurately reflect the actual cost of unforeseen complexities or necessary scope changes. If the repairs are more extensive or require parts not initially anticipated, the contractor might be incentivized to cut corners to maintain profitability, potentially impacting quality. Conversely, if the scope is overestimated, the government might overpay. Effective management requires a well-defined statement of work and robust oversight to ensure the contractor delivers the agreed-upon services at the agreed price without compromising quality or safety.

What does the award to Spencer Motorworks, LLC, imply about their capabilities in specialized automotive repair?

The award to Spencer Motorworks, LLC, suggests they possess the necessary qualifications, certifications, and experience to perform specialized automotive repair and upfitting services for law enforcement patrol vehicles. Winning a competed contract, even under SAP, indicates they met the government's technical requirements and offered a competitive price. The specific nature of 'install/upfit' implies capabilities beyond standard mechanical repair, likely including the integration of electronic systems, communication equipment, and other specialized gear common in law enforcement vehicles. Their ability to secure this contract points to their capacity to meet the unique demands of government fleet maintenance.

How does the duration of 242 days impact the overall value and potential for future procurements?

A contract duration of 242 days (approximately 8 months) is relatively short for specialized automotive services. This limited timeframe suggests the contract may be for a specific project, a limited number of vehicles, or a defined period of need. While it provides timely service, it also means the Bureau of Land Management will likely need to re-compete or extend these services if the need persists beyond November 2026. This short duration can lead to recurring administrative costs associated with procurement processes. However, it also offers flexibility to adjust requirements or seek new vendors if performance is unsatisfactory or market conditions change.

Industry Classification

NAICS: Other Services (except Public Administration) › Automotive Repair and Maintenance › Specialized Automotive Repair

Product/Service Code: MODIFICATION OF EQUIPMENT › MODIFICATION OF EQUIPMENT

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 2860 US HIGHWAY 50 E, CARSON CITY, NV, 89701

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Small Business, Special Designations, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $29,943

Exercised Options: $29,943

Current Obligation: $29,943

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 140L3924A0005

IDV Type: BPA

Timeline