Commerce Department's Census Bureau awards $307K contract for Nintex Workflows and Forms to Software Information Resource Corp

Contract Overview

Contract Amount: $307,212 ($307.2K)

Contractor: Software Information Resource Corp.

Awarding Agency: Department of Commerce

Start Date: 2026-03-31

End Date: 2027-03-30

Contract Duration: 364 days

Daily Burn Rate: $844/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 2

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: NINTEX WORKFLOWS AND FORMS

Place of Performance

Location: SUITLAND, PRINCE GEORGES County, MARYLAND, 20746

State: Maryland Government Spending

Plain-Language Summary

Department of Commerce obligated $307,212.38 to SOFTWARE INFORMATION RESOURCE CORP. for work described as: NINTEX WORKFLOWS AND FORMS Key points: 1. Contract awarded for software and related services, indicating a need for workflow automation and form management. 2. The contract value is relatively small, suggesting it may be for a specific project or a limited scope of work. 3. Awarded under full and open competition, implying a competitive bidding process occurred. 4. The duration of the contract is one year, with a potential for renewal. 5. The North American Industry Classification System (NAICS) code 541519 suggests services related to computer systems design and related services. 6. The contract type is Firm Fixed Price, which sets a ceiling on the total cost. 7. The award was made to Software Information Resource Corp., a known entity in the software solutions space.

Value Assessment

Rating: good

The contract value of $307,212.38 for a one-year term appears reasonable for specialized software and support services. Benchmarking against similar government contracts for workflow automation software and implementation services would provide a more precise value assessment. However, given the limited scope suggested by the contract value, it is likely within a fair market range for the services provided.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under 'FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES,' indicating that the solicitation was made available to all responsible sources, and any exclusions were justified. The presence of two bids suggests a moderate level of competition for this specific requirement. A higher number of bidders would typically lead to more aggressive pricing and potentially better value.

Taxpayer Impact: The full and open competition process is beneficial for taxpayers as it aims to ensure the government receives the best possible value by considering all qualified vendors and encouraging competitive pricing.

Public Impact

The U.S. Census Bureau benefits from enhanced operational efficiency through improved workflow automation and form management. Federal employees involved in data collection, processing, and reporting will utilize the Nintex platform. The services delivered will support the Census Bureau's mission-critical functions, potentially impacting the accuracy and timeliness of data. The geographic impact is primarily within the federal government's operational sphere, with potential downstream effects on data users nationwide.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for vendor lock-in if the chosen platform becomes deeply integrated into critical workflows.
Dependence on a single vendor for software updates, maintenance, and support could pose risks.
The effectiveness of the implemented workflows will depend on proper configuration and user adoption.

Positive Signals

The use of a well-established platform like Nintex suggests a degree of reliability and feature richness.
Firm Fixed Price contract type provides cost certainty for the government.
Awarded under full and open competition, indicating a fair process and potential for competitive pricing.

Sector Analysis

This contract falls within the broader IT services sector, specifically focusing on software solutions for business process automation. The market for workflow and forms management software is competitive, with numerous established players and emerging solutions. Government spending in this area is driven by the need for digital transformation, efficiency gains, and improved data management. Comparable spending benchmarks would involve analyzing other federal contracts for similar software licenses, implementation, and support services, often categorized under IT professional services or software procurement.

Small Business Impact

The data provided does not indicate any specific small business set-aside provisions for this contract. The award was made to Software Information Resource Corp., and there is no information on subcontracting plans related to small businesses. Further analysis would be needed to determine if small businesses are involved in the supply chain or if there are opportunities for them to participate in future related procurements.

Oversight & Accountability

Oversight for this contract would typically reside with the U.S. Census Bureau's contracting officers and program managers. Accountability measures are established through the contract terms and conditions, including performance standards and delivery schedules. Transparency is facilitated through contract award databases like FPDS-NG. Inspector General jurisdiction would apply in cases of suspected fraud, waste, or abuse related to the contract.

Related Government Programs

Federal IT Modernization Programs
Government Workflow Automation Software
Digital Transformation Initiatives
Census Bureau Data Management Systems

Risk Flags

Potential for scope creep if requirements are not clearly defined.
Risk of insufficient user adoption without adequate training and change management.
Dependence on vendor for critical software updates and security patches.

Frequently Asked Questions

What is this federal contract paying for?

Department of Commerce awarded $307,212.38 to SOFTWARE INFORMATION RESOURCE CORP.. NINTEX WORKFLOWS AND FORMS

Who is the contractor on this award?

The obligated recipient is SOFTWARE INFORMATION RESOURCE CORP..

Which agency awarded this contract?

Awarding agency: Department of Commerce (U.S. Census Bureau).

What is the total obligated amount?

The obligated amount is $307,212.38.

What is the period of performance?

Start: 2026-03-31. End: 2027-03-30.

What is the track record of Software Information Resource Corp. in performing similar government contracts?

A review of public contract databases would be necessary to fully assess Software Information Resource Corp.'s track record with government contracts. However, their name suggests a focus on software information resources, implying experience in providing software solutions. It is important to examine past performance evaluations, any reported contract disputes, and the types and values of previous awards to determine their suitability and reliability for this specific Nintex workflows and forms contract. Without specific past performance data, it's difficult to definitively gauge their experience level with similar federal procurements.

How does the awarded price compare to market rates for Nintex software and implementation services?

To compare the awarded price of $307,212.38 to market rates, one would need to research current pricing for Nintex licenses, support, and implementation services from authorized resellers and Nintex itself. This would involve looking at published price lists, obtaining quotes for comparable scopes of work, and analyzing recent government contracts for similar software. Factors such as the specific Nintex modules, user count, duration of support, and the complexity of workflow implementation significantly influence pricing. A preliminary assessment suggests the value is reasonable for a one-year engagement, but a detailed market analysis is required for a definitive benchmark.

What are the primary risks associated with this contract, and how are they being mitigated?

Key risks include potential vendor lock-in, dependence on a single software provider for critical functions, and the possibility of inadequate user adoption or training leading to underutilization of the software. Mitigation strategies often involve clearly defined contract terms, performance metrics, and ensuring the contract allows for flexibility or transition if needed. The Census Bureau likely has internal processes for change management and user support to address adoption challenges. The firm fixed-price nature of the contract also mitigates financial risk for the government, provided the scope is well-defined.

How effective is the Nintex platform likely to be in improving the Census Bureau's operational efficiency?

The effectiveness of the Nintex platform hinges on its proper implementation and alignment with the Census Bureau's specific workflow needs. Nintex is a recognized leader in business process management and workflow automation, known for its user-friendly interface and robust capabilities. If implemented correctly to automate repetitive tasks, streamline data collection, and improve form processing, it has a high potential to enhance efficiency, reduce manual errors, and speed up data-related operations. Success will depend on detailed process analysis, effective configuration, and comprehensive user training.

What are the historical spending patterns for workflow automation software at the U.S. Census Bureau?

Analyzing historical spending patterns for workflow automation software at the U.S. Census Bureau would require accessing and reviewing past contract awards and obligations data. This would involve searching federal procurement databases for contracts related to business process management, workflow automation, and forms management software over several fiscal years. Understanding past investments can reveal trends in technology adoption, vendor relationships, and the overall budget allocated to such solutions, providing context for the current $307K award.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › MANAGEMENT SUPPORT SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 2

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 730 24TH ST NW STE 3, WASHINGTON, DC, 20037

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Indian (Subcontinent) American Owned Business, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $307,212

Exercised Options: $307,212

Current Obligation: $307,212

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: NNG15SD74B

IDV Type: GWAC

Timeline