USDA's Rural Housing Service awards $921K for photographic equipment to Xerox Corp

Contract Overview

Contract Amount: $921,041 ($921.0K)

Contractor: Xerox Corporation

Awarding Agency: Department of Agriculture

Start Date: 2023-04-07

End Date: 2028-04-10

Contract Duration: 1,830 days

Daily Burn Rate: $503/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: AS A CRITICAL COMPONENT OF UNITED STATES DEPARTMENT OF AGRICULTURE (USDA), THE RURAL DEVELOPMENT (RD) MISSION AREA IS DRIVEN BY A MISSION TO STIMULATE, GROW, AND PROTECT THE AMERICAN RURAL ECONOMY BY PROVIDING LOANS, GRANTS, AND LOAN GUARANTEES TO IN

Place of Performance

Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20036

State: District of Columbia Government Spending

Plain-Language Summary

Department of Agriculture obligated $921,040.74 to XEROX CORPORATION for work described as: AS A CRITICAL COMPONENT OF UNITED STATES DEPARTMENT OF AGRICULTURE (USDA), THE RURAL DEVELOPMENT (RD) MISSION AREA IS DRIVEN BY A MISSION TO STIMULATE, GROW, AND PROTECT THE AMERICAN RURAL ECONOMY BY PROVIDING LOANS, GRANTS, AND LOAN GUARANTEES TO IN Key points: 1. Contract awarded to Xerox Corporation for photographic and photocopying equipment. 2. The contract is for the Rural Housing Service within the USDA. 3. This is a delivery order under a larger contract, indicating potential for future spending. 4. The contract value is $921,040.74 and runs for approximately 5 years. 5. No small business participation was noted.

Value Assessment

Rating: fair

The contract value of $921,040.74 over 5 years for photographic equipment appears reasonable, but a direct per-unit cost comparison is difficult without specific equipment details. Benchmarking against similar government-wide contracts for office equipment would be beneficial.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, suggesting a competitive bidding process. This method generally leads to better price discovery and value for the government.

Taxpayer Impact: Taxpayer funds are being used for essential equipment to support USDA's rural development mission. The competitive award aims to ensure efficient use of these funds.

Public Impact

Supports USDA's mission to stimulate and grow the American rural economy. Ensures the Rural Housing Service has necessary equipment for operations. Potential for follow-on orders or broader use of this equipment across USDA. Lack of small business involvement may limit opportunities for smaller enterprises.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

No small business participation noted.
Long contract duration could lead to price increases if not managed.
Reliance on a single vendor (Xerox) for this equipment.

Positive Signals

Awarded under full and open competition.
Supports a critical government mission.
Firm fixed price contract provides cost certainty.

Sector Analysis

This contract falls under the 'Photographic and Photocopying Equipment Manufacturing' sector. Government spending on office equipment and supplies is substantial, with agencies like USDA requiring reliable tools to support their diverse programs.

Small Business Impact

The data indicates no small business participation in this specific contract. While the award was under full and open competition, agencies should actively seek opportunities to include small businesses in their procurement strategies.

Oversight & Accountability

The contract is a delivery order, suggesting it's part of a larger indefinite-delivery/indefinite-quantity (IDIQ) contract. Oversight should focus on the terms of the base IDIQ and the justification for individual delivery orders.

Related Government Programs

Photographic and Photocopying Equipment Manufacturing
Department of Agriculture Contracting
Rural Housing Service Programs

Risk Flags

Lack of small business participation.
Potential for price escalation over the contract's 5-year term.
Limited visibility into specific equipment and its value proposition.
Reliance on a single vendor for this equipment category.

Frequently Asked Questions

What is this federal contract paying for?

Department of Agriculture awarded $921,040.74 to XEROX CORPORATION. AS A CRITICAL COMPONENT OF UNITED STATES DEPARTMENT OF AGRICULTURE (USDA), THE RURAL DEVELOPMENT (RD) MISSION AREA IS DRIVEN BY A MISSION TO STIMULATE, GROW, AND PROTECT THE AMERICAN RURAL ECONOMY BY PROVIDING LOANS, GRANTS, AND LOAN GUARANTEES TO IN

Who is the contractor on this award?

The obligated recipient is XEROX CORPORATION.

Which agency awarded this contract?

Awarding agency: Department of Agriculture (Rural Housing Service).

What is the total obligated amount?

The obligated amount is $921,040.74.

What is the period of performance?

Start: 2023-04-07. End: 2028-04-10.

What specific types of photographic and photocopying equipment are being procured, and how do their features align with the Rural Housing Service's operational needs?

The specific equipment details are not provided in the data. A thorough review would involve examining the Statement of Work (SOW) or product specifications within the contract. Understanding the exact needs, such as high-volume copying, specialized photographic documentation for rural properties, or secure document handling, is crucial for assessing if the procured items are appropriate and cost-effective.

Given the 5-year duration, what mechanisms are in place to ensure the pricing remains competitive and reflects technological advancements in photographic and photocopying equipment?

The firm fixed price contract provides initial cost certainty. However, for long-term contracts, agencies should consider price adjustment clauses tied to market indices or scheduled re-negotiations. Regular market research and comparison with new government-wide contracts or commercial offerings are essential to ensure continued value and to leverage any technological obsolescence or price reductions.

How does the selection of Xerox Corporation impact the potential for future innovation or the adoption of more cost-effective solutions from other manufacturers?

Awarding to a single vendor, even under full and open competition for the base contract, can limit immediate access to innovations from other manufacturers. While this delivery order is specific, future procurements should actively solicit proposals that demonstrate cutting-edge technology and cost-saving potential from a diverse range of suppliers to foster ongoing competition and innovation.

Industry Classification

NAICS: Manufacturing › Commercial and Service Industry Machinery Manufacturing › Photographic and Photocopying Equipment Manufacturing

Product/Service Code: SPECIAL INDUSTRY MACHINERY

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 1800 M ST NW STE 500N, WASHINGTON, DC, 20036

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Manufacturer of Goods, Not Designated a Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $921,041

Exercised Options: $921,041

Current Obligation: $921,041

Actual Outlays: $584,234

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: GS03F137DA

IDV Type: FSS

Timeline