WPAFB HVAC Replacement Contract Awarded to Rubicon for $8.6M Under Full and Open Competition
Contract Overview
Contract Amount: $8,625,777 ($8.6M)
Contractor: Rubicon Professional Services LLC
Awarding Agency: Department of Defense
Start Date: 2025-12-11
End Date: 2027-07-05
Contract Duration: 571 days
Daily Burn Rate: $15.1K/day
Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Number of Offers Received: 2
Pricing Type: FIRM FIXED PRICE
Sector: Construction
Official Description: REPLACEMENT OF THE HVAC SYSTEM IN F/20824 AT WRIGHT-PATTERSON AIR FORCE BASE (WPAFB), OHIO.
Place of Performance
Location: DAYTON, GREENE County, OHIO, 45433
State: Ohio Government Spending
Plain-Language Summary
Department of Defense obligated $8.6 million to RUBICON PROFESSIONAL SERVICES LLC for work described as: REPLACEMENT OF THE HVAC SYSTEM IN F/20824 AT WRIGHT-PATTERSON AIR FORCE BASE (WPAFB), OHIO. Key points: 1. Contract awarded to Rubicon Professional Services LLC for $8.6M. 2. Project involves HVAC system replacement at Wright-Patterson Air Force Base. 3. Competition method was 'Full and Open Competition After Exclusion of Sources'. 4. Contract type is Firm Fixed Price, indicating price certainty. 5. The contract duration is 571 days, ending July 2027.
Value Assessment
Rating: good
The contract value of $8.6M for an HVAC system replacement appears reasonable for a large federal facility. Benchmarking against similar large-scale HVAC projects at military bases would provide a more precise assessment.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under 'Full and Open Competition After Exclusion of Sources'. While this indicates competition, the exclusion of specific sources warrants further review to ensure maximum price discovery and value for taxpayers.
Taxpayer Impact: The use of full and open competition aims to secure competitive pricing, potentially saving taxpayer dollars. However, the exclusion of sources could limit the competitive landscape.
Public Impact
Ensures operational readiness and improved working conditions at WPAFB. Supports the modernization of critical infrastructure within the Department of Defense. Potential for follow-on work or similar projects at other military installations.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Exclusion of sources in competition
- Lack of specific small business participation noted
Positive Signals
- Firm Fixed Price contract type
- Full and open competition utilized
- Modernization of critical infrastructure
Sector Analysis
This contract falls within the construction and facilities maintenance sector, specifically for HVAC services. Spending on base infrastructure modernization is a consistent priority for the Department of Defense.
Small Business Impact
The data indicates that small business participation was not a factor in this specific award (ss: false, sb: false). Future contracts should explore opportunities for small business involvement to promote economic diversity.
Oversight & Accountability
The award process, including the exclusion of sources, should be subject to standard DoD oversight to ensure fairness and adherence to procurement regulations. Contract performance monitoring will be key.
Related Government Programs
- Plumbing, Heating, and Air-Conditioning Contractors
- Department of Defense Contracting
- Department of the Army Programs
Risk Flags
- Potential for limited competition due to source exclusion.
- No explicit small business participation noted.
- Contract duration extends over multiple fiscal years.
- Reliance on a single contractor for critical infrastructure replacement.
Tags
plumbing-heating-and-air-conditioning-co, department-of-defense, oh, definitive-contract, 1m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of Defense awarded $8.6 million to RUBICON PROFESSIONAL SERVICES LLC. REPLACEMENT OF THE HVAC SYSTEM IN F/20824 AT WRIGHT-PATTERSON AIR FORCE BASE (WPAFB), OHIO.
Who is the contractor on this award?
The obligated recipient is RUBICON PROFESSIONAL SERVICES LLC.
Which agency awarded this contract?
Awarding agency: Department of Defense (Department of the Army).
What is the total obligated amount?
The obligated amount is $8.6 million.
What is the period of performance?
Start: 2025-12-11. End: 2027-07-05.
What was the rationale for excluding specific sources in the 'Full and Open Competition After Exclusion of Sources' process, and did this exclusion impact the final price?
The rationale for excluding sources typically involves technical specifications, past performance, or specific security requirements. Without further details, it's difficult to ascertain the exact reasons. However, any exclusion, even in a full and open competition, can potentially limit the number of bidders and influence price discovery, possibly leading to a less competitive outcome than a truly unrestricted competition.
How does the $8.6M contract value compare to industry benchmarks for similar HVAC replacement projects at large federal facilities, considering the duration and scope?
Benchmarking this $8.6M contract requires detailed comparison with similar projects, factoring in square footage, system complexity, and specific site conditions at military bases. While the value seems substantial, indicating a significant scope, a definitive assessment of its competitiveness against industry standards necessitates access to more granular cost data and project specifics.
What are the key performance indicators (KPIs) for this contract, and how will their achievement be measured to ensure effective project completion and taxpayer value?
Key performance indicators for this HVAC replacement contract would likely include adherence to schedule, budget compliance, system performance post-installation (e.g., energy efficiency, temperature control), and minimal disruption to base operations. Effectiveness will be measured through rigorous inspections, system testing, and user feedback from WPAFB personnel.
Industry Classification
NAICS: Construction › Building Equipment Contractors › Plumbing, Heating, and Air-Conditioning Contractors
Product/Service Code: MAINT, REPAIR, ALTER REAL PROPERTY › MAINT, ALTER, REPAIR NONBUILDINGS
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Solicitation Procedures: SEALED BID
Solicitation ID: W912QR25B0053
Offers Received: 2
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 3370 CHASTAIN GARDENS DR NW STE 220, KENNESAW, GA, 30144
Business Categories: Category Business, Limited Liability Corporation, Partnership or Limited Liability Partnership, Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $9,947,777
Exercised Options: $8,625,777
Current Obligation: $8,625,777
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED
Cost or Pricing Data: NO
Timeline
Start Date: 2025-12-11
Current End Date: 2027-07-05
Potential End Date: 2027-08-05 00:00:00
Last Modified: 2026-01-15
Other Department of Defense Contracts
- Federal Contract — $51.3B (Humana Government Business Inc)
- Lrip LOT 12 Advance Acquisition Contract — $35.1B (Lockheed Martin Corporation)
- SSN 802 and 803 Long Lead Time Material — $34.7B (Electric Boat Corporation)
- 200204!008532!1700!AF600 !naval AIR Systems Command !N0001902C3002 !A!N! !N! !20011026!20120430!008016958!008016958!834951691!n!lockheed Martin Corporation !lockheed Blvd !fort Worth !tx!76108!27000!439!48!fort Worth !tarrant !texas !+000026000000!n!n!018981928201!ac15!rdte/Aircraft-Eng/Manuf Develop !a1a!airframes and Spares !2ama!jast/Jsf !336411!E! !3! ! ! ! ! !99990909!B! ! !A! !a!n!r!2!002!n!1a!a!n!z! ! !N!C!N! ! ! !a!a!a!a!000!a!c!n! ! ! !Y! !N00019!0001! — $34.2B (Lockheed Martin Corporation)
- KC-X Modernization Program — $32.0B (THE Boeing Company)