DoD awards $11M contract for non-personal therapeutic medical physicist services to MAXMED SARATOGA JV LLC
Contract Overview
Contract Amount: $11,034,816 ($11.0M)
Contractor: Maxmed Saratoga JV LLC
Awarding Agency: Department of Defense
Start Date: 2021-04-01
End Date: 2026-10-31
Contract Duration: 2,039 days
Daily Burn Rate: $5.4K/day
Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Number of Offers Received: 2
Pricing Type: FIRM FIXED PRICE
Sector: Healthcare
Official Description: NON PERSONAL THERAPEUTIC MEDICAL PHYSICIST SERVICES
Place of Performance
Location: JBSA FT SAM HOUSTON, BEXAR County, TEXAS, 78234
State: Texas Government Spending
Plain-Language Summary
Department of Defense obligated $11.0 million to MAXMED SARATOGA JV LLC for work described as: NON PERSONAL THERAPEUTIC MEDICAL PHYSICIST SERVICES Key points: 1. Contract value appears reasonable given the duration and specialized nature of services. 2. Competition was full and open after exclusion of sources, suggesting a deliberate selection process. 3. Risk indicators are low, with a firm fixed-price structure and defined service period. 4. Performance context involves specialized medical physics support, critical for radiation therapy. 5. Sector positioning is within healthcare services, specifically supporting medical treatment facilities.
Value Assessment
Rating: good
The contract value of $11,034,816 over approximately 5.5 years for non-personal therapeutic medical physicist services appears to be within a reasonable range for specialized healthcare support. Benchmarking against similar contracts for medical physicist services is challenging due to the niche nature of 'therapeutic' and 'non-personal' requirements. However, the firm fixed-price structure provides cost certainty. The awarded amount is significantly higher than the reported bid amount of $5,412, suggesting either a substantial difference in scope or a conservative initial bid.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under 'Full and Open Competition After Exclusion of Sources.' This indicates that while the competition was intended to be broad, certain sources were excluded prior to the solicitation, possibly due to specific qualifications or prior relationships. The number of bidders is not explicitly stated, but the 'full and open' designation implies multiple interested parties were considered.
Taxpayer Impact: This procurement method aims to ensure fair pricing by allowing multiple qualified vendors to compete, which generally benefits taxpayers by driving down costs through competitive pressure.
Public Impact
Beneficiaries include military personnel and their families receiving radiation therapy. Services delivered are critical for the safe and effective operation of radiation oncology departments. Geographic impact is primarily within Texas, where the contractor is located. Workforce implications involve ensuring qualified medical physicists are available to support DoD healthcare facilities.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Potential for limited vendor pool if exclusion criteria were overly restrictive.
- Dependence on a single contractor for critical medical services could pose a risk if performance issues arise.
Positive Signals
- Firm fixed-price contract provides cost predictability.
- Defined contract period limits long-term financial exposure.
- Specialized nature of services suggests a high level of expertise from the contractor.
Sector Analysis
This contract falls within the broader healthcare services sector, specifically focusing on specialized medical support. The market for medical physicist services is relatively niche, driven by the need for expertise in radiation therapy and medical imaging. Spending in this area is crucial for maintaining the operational capacity of healthcare facilities, particularly within government and military settings. Comparable spending benchmarks are difficult to establish precisely due to the specialized nature of the services and the unique client base.
Small Business Impact
The provided data does not indicate any small business set-aside or subcontracting requirements for this contract. The contractor, MAXMED SARATOGA JV LLC, is a joint venture, which may involve small business participation, but this is not explicitly detailed in the contract information. Further analysis would be needed to determine the extent of small business involvement.
Oversight & Accountability
Oversight for this contract would typically fall under the Department of the Army's contracting and program management offices. Accountability measures are embedded in the firm fixed-price structure and the defined performance period. Transparency is facilitated through contract award databases. Inspector General jurisdiction would apply in cases of fraud, waste, or abuse.
Related Government Programs
- DoD Medical Treatment Facilities
- Radiation Oncology Services
- Medical Physics Support Contracts
- Healthcare Services Procurement
Risk Flags
- Potential for limited competition due to exclusion of sources.
- Contract duration and value require robust performance monitoring.
- Dependence on specialized expertise.
Tags
healthcare, medical-services, department-of-defense, department-of-the-army, definitive-contract, firm-fixed-price, full-and-open-competition, texas, scientific-and-technical-consulting-services, >$10m
Frequently Asked Questions
What is this federal contract paying for?
Department of Defense awarded $11.0 million to MAXMED SARATOGA JV LLC. NON PERSONAL THERAPEUTIC MEDICAL PHYSICIST SERVICES
Who is the contractor on this award?
The obligated recipient is MAXMED SARATOGA JV LLC.
Which agency awarded this contract?
Awarding agency: Department of Defense (Department of the Army).
What is the total obligated amount?
The obligated amount is $11.0 million.
What is the period of performance?
Start: 2021-04-01. End: 2026-10-31.
What is the track record of MAXMED SARATOGA JV LLC in providing similar medical physicist services to the federal government?
Information regarding MAXMED SARATOGA JV LLC's specific track record in providing non-personal therapeutic medical physicist services to the federal government is not detailed in the provided data. As a joint venture, its performance history might be a composite of its member companies or specific to its operational period. Further investigation into federal procurement databases (like SAM.gov or FPDS) and contractor performance assessment reports (CPARS) would be necessary to ascertain their past performance, including any prior contracts, client satisfaction levels, and adherence to contractual obligations. Understanding their experience with similar therapeutic and non-personal service requirements is crucial for assessing future performance reliability.
How does the awarded contract value compare to market rates for similar medical physicist services?
Directly comparing the awarded contract value of $11,034,816 to market rates for similar medical physicist services is challenging due to the specialized nature of 'non-personal therapeutic medical physicist services' and the unique client (Department of Defense). Market rates can vary significantly based on geographic location, the specific sub-specialty of the physicist, the type of facility, and the scope of services (e.g., equipment calibration, treatment planning, quality assurance, patient consultation). While the firm fixed-price structure provides cost certainty for the government, a comprehensive market analysis would require benchmarking against other government contracts for similar services or private sector contracts with comparable service level agreements and qualifications. The bid amount of $5,412 appears to be an outlier or a placeholder, making it difficult to use for comparison.
What are the primary risks associated with this contract and how are they mitigated?
The primary risks associated with this contract include potential performance deficiencies by the contractor, leading to disruptions in critical radiation therapy services, and the risk of cost overruns if the firm fixed-price structure is not adequately managed. Another risk could be the limited availability of qualified medical physicists, especially for specialized therapeutic roles. Mitigation strategies include the firm fixed-price contract type, which shifts some cost risk to the contractor and incentivizes efficient service delivery. The defined contract period (2021-2026) limits long-term financial exposure. The Department of the Army's oversight mechanisms, including performance monitoring and quality assurance, are crucial for identifying and addressing any performance issues promptly. Ensuring the contractor maintains adequate staffing levels and adheres to professional standards is also key.
What is the expected effectiveness of these medical physicist services in supporting DoD healthcare operations?
The expected effectiveness of these medical physicist services is high, given their critical role in ensuring the safe and accurate delivery of radiation therapy. Medical physicists are essential for calibrating and maintaining radiation therapy equipment, developing treatment plans, ensuring quality assurance, and complying with regulatory standards. Their services directly contribute to the quality of care provided to patients, including military personnel and their families. By providing these specialized services, the DoD aims to maintain robust radiation oncology capabilities within its healthcare facilities, ensuring that beneficiaries receive timely and effective cancer treatment comparable to civilian standards. The contract's success will hinge on the contractor's ability to consistently provide expert services and maintain high standards of practice.
How has federal spending on non-personal therapeutic medical physicist services evolved over the past five years?
Analyzing the evolution of federal spending specifically on 'non-personal therapeutic medical physicist services' over the past five years requires a detailed review of historical contract data across various agencies. This particular contract, awarded in 2021 with a value of $11,034,816, represents a significant investment in this niche area. Without broader data, it's difficult to establish a trend. However, general trends in federal healthcare spending, particularly within the Department of Defense and Veterans Affairs, suggest a consistent need for specialized medical support services. Factors such as an aging military population, advancements in medical technology, and the ongoing demand for comprehensive healthcare services likely contribute to sustained or increasing federal investment in areas like radiation oncology support. A comprehensive analysis would involve aggregating data from similar contracts across different fiscal years and agencies.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Management, Scientific, and Technical Consulting Services › Other Scientific and Technical Consulting Services
Product/Service Code: MEDICAL SERVICES › MEDICAL, DENTAL, AND SURGICAL SVCS
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE
Solicitation ID: W81K0021R3002
Offers Received: 2
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 1202 HALLMARK DR STE 305, SAN ANTONIO, TX, 78216
Business Categories: Black American Owned Business, Category Business, Minority Owned Business, Partnership or Limited Liability Partnership, SBA Certified 8 a Joint Venture, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $11,034,816
Exercised Options: $11,034,816
Current Obligation: $11,034,816
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Cost or Pricing Data: NO
Timeline
Start Date: 2021-04-01
Current End Date: 2026-10-31
Potential End Date: 2026-10-31 00:00:00
Last Modified: 2025-12-15
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