VA's $21.3M VISTA Imaging BPA with HPI Federal LLC for Core Lifecycle Refresh

Contract Overview

Contract Amount: $21,274,395 ($21.3M)

Contractor: HPI Federal LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2015-06-17

End Date: 2016-10-14

Contract Duration: 485 days

Daily Burn Rate: $43.9K/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: IGF::OT::IGF THIS BPA PROVIDE THE DEPARTMENT OF VETERANS AFFAIRS WITH A TOTAL, INTEGRATED VISTA IMAGING TIER I CORE LIFECYCLE REFRESH SOLUTION TO INCLUDE HARDWARE, SOFTWARE, DOCUMENTATION, AND INCIDENTAL SERVICES. INCIDENTAL SERVICES INCLUDE MANAGEMENT, SITE ASSESSMENT, INSTALLATION, DATA MIGRATION, TESTING, TRAINING, WARRANTY AND MAINTENANCE SERVICES, DISASTER RECOVERY, AND TECHNICAL ENGINEERING SERVICES.

Place of Performance

Location: MOUNTAIN HOME, WASHINGTON County, TENNESSEE, 37684

State: Tennessee Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $21.3 million to HPI FEDERAL LLC for work described as: IGF::OT::IGF THIS BPA PROVIDE THE DEPARTMENT OF VETERANS AFFAIRS WITH A TOTAL, INTEGRATED VISTA IMAGING TIER I CORE LIFECYCLE REFRESH SOLUTION TO INCLUDE HARDWARE, SOFTWARE, DOCUMENTATION, AND INCIDENTAL SERVICES. INCIDENTAL SERVICES INCLUDE MANAGEMENT, SITE ASSESSMENT, INSTALL… Key points: 1. The BPA covers hardware, software, and comprehensive services for the VISTA Imaging system. 2. HPI Federal LLC is the sole awardee under this BPA Call. 3. The contract was awarded under full and open competition. 4. The total value of the BPA is approximately $21.3 million. 5. Services include installation, data migration, training, and maintenance.

Value Assessment

Rating: good

The contract uses a Firm Fixed Price (FFP) structure, which is generally favorable for predictable costs. The total award value of $21.3M for a 485-day duration suggests a substantial investment in critical imaging infrastructure.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded through full and open competition, indicating that multiple vendors had the opportunity to bid. This method typically fosters competitive pricing and ensures the government receives best value.

Taxpayer Impact: The competitive nature of the award process is expected to have resulted in a fair price for the VISTA Imaging refresh, benefiting taxpayers.

Public Impact

Ensures continuity of critical imaging services for veterans. Modernizes essential healthcare IT infrastructure at the VA. Supports the Department of Veterans Affairs' mission to provide healthcare. Potential for improved diagnostic capabilities through updated technology.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Limited duration of the BPA call (approx. 1.3 years) may necessitate future procurements.
Single awardee for the BPA call could limit future competition on follow-on efforts.

Positive Signals

Full and open competition ensures a competitive award.
Firm Fixed Price contract provides cost certainty.
Comprehensive service inclusion (hardware, software, support) offers an integrated solution.

Sector Analysis

This contract falls within the IT sector, specifically focusing on healthcare IT infrastructure. Spending benchmarks for similar IT refresh projects vary widely based on scope and technology, but this value is significant for a single system lifecycle.

Small Business Impact

The data indicates this BPA call was not set-aside for small businesses and does not explicitly mention small business participation. Further analysis would be needed to determine if small businesses were involved as subcontractors.

Oversight & Accountability

The award was made under a BPA Call, suggesting it was executed against a pre-existing contract vehicle. Oversight would involve monitoring the performance of HPI Federal LLC against the BPA terms and conditions.

Related Government Programs

Electronic Computer Manufacturing
Department of Veterans Affairs Contracting
Department of Veterans Affairs Programs

Risk Flags

Potential for vendor lock-in
Limited competition on follow-on efforts
Dependence on a single vendor for critical infrastructure
Risk of price escalation in future contract actions

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $21.3 million to HPI FEDERAL LLC. IGF::OT::IGF THIS BPA PROVIDE THE DEPARTMENT OF VETERANS AFFAIRS WITH A TOTAL, INTEGRATED VISTA IMAGING TIER I CORE LIFECYCLE REFRESH SOLUTION TO INCLUDE HARDWARE, SOFTWARE, DOCUMENTATION, AND INCIDENTAL SERVICES. INCIDENTAL SERVICES INCLUDE MANAGEMENT, SITE ASSESSMENT, INSTALLATION, DATA MIGRATION, TESTING, TRAINING, WARRANTY AND MAINTENANCE SERVICES, DISASTER RECOVERY, AND TECHNICAL ENGINEERING SERVICES.

Who is the contractor on this award?

The obligated recipient is HPI FEDERAL LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $21.3 million.

What is the period of performance?

Start: 2015-06-17. End: 2016-10-14.

What is the specific VISTA Imaging Tier I Core Lifecycle Refresh solution being provided, and how does it compare to industry standards?

The solution encompasses hardware, software, documentation, and incidental services including management, site assessment, installation, data migration, testing, training, warranty, maintenance, disaster recovery, and technical engineering. A detailed comparison to industry standards would require specific technical documentation of the provided solution and benchmarking against current best-of-breed imaging technologies and service level agreements.

What are the potential risks associated with a single awardee for this critical imaging system refresh?

A single awardee presents risks such as vendor lock-in, potential for price increases in future modifications or follow-on contracts, and reduced leverage for the VA if performance issues arise. It also limits the government's ability to benefit from competitive innovation or alternative solutions that other vendors might offer.

How effectively does this BPA Call contribute to the VA's overall IT modernization goals and patient care?

This BPA Call directly addresses the modernization of a critical component of the VA's healthcare IT infrastructure, the VISTA Imaging system. By ensuring a refreshed and supported system, it aims to improve the reliability and potentially the performance of diagnostic imaging services, which is crucial for effective patient care and treatment planning.

Industry Classification

NAICS: Manufacturing › Computer and Peripheral Equipment Manufacturing › Electronic Computer Manufacturing

Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › ADP AND TELECOMMUNICATIONS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Parent Company: HP, Inc.

Address: 1299 PENNSYLVANIA AVE NW STE 475, WASHINGTON, DC, 20004

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Not Designated a Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $21,274,395

Exercised Options: $21,274,395

Current Obligation: $21,274,395

Contract Characteristics

Commercial Item: COMMERCIAL ITEM

Parent Contract

Parent Award PIID: VA11815G0005

IDV Type: BPA

Timeline