Defense contract for program management services awarded to TRAJEN SYSTEMS, LP for over $101 million

Contract Overview

Contract Amount: $10,121,439 ($10.1M)

Contractor: Encore Support Systems, L.P.

Awarding Agency: Department of Defense

Start Date: 2003-04-01

End Date: 2010-03-31

Contract Duration: 2,556 days

Daily Burn Rate: $4.0K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Defense

Official Description: 200307!006063!97AS!0600 !DEFENSE ENERGY SUPPORT CENTER !GS10F0142N !C!N! !Y!SP060003F5938 !20030401!20040331!101399041!101399041!101399041!N!TRAJEN SYSTEMS, LP !3131 BRIARCREST STE 100 !BRYAN !TX!77802!65000!029!48!SAN ANTONIO !BEXAR !TEXAS !+000001356504!N!N!000000000000!R408!PROGRAM MANAGEMENT/SUPPORT SERVICES !S1 !SERVICES !4000!NOT DISCERNABLE OR CLASSIFIED !541690!E! !6! ! ! ! ! !99990909!B! ! ! ! !A! ! ! !000! ! ! ! ! ! ! !Y!C!N!N! ! ! ! ! ! !* ! ! ! ! ! ! ! ! ! !0001! !

Place of Performance

Location: LACKLAND AFB, BEXAR County, TEXAS, 78236

State: Texas Government Spending

Plain-Language Summary

Department of Defense obligated $10.1 million to ENCORE SUPPORT SYSTEMS, L.P. for work described as: 200307!006063!97AS!0600 !DEFENSE ENERGY SUPPORT CENTER !GS10F0142N !C!N! !Y!SP060003F5938 !20030401!20040331!101399041!101399041!101399041!N!TRAJEN SYSTEMS, LP !3131 BRIARCREST STE 100 !BRYAN !TX!77802!65000!029!48!SAN ANTONIO !BEXAR… Key points: 1. Contract value exceeds $101 million, indicating a significant investment in program management. 2. Awarded through full and open competition, suggesting a robust market for these services. 3. The contract duration of approximately 7 years implies a long-term need for these services. 4. The North American Industry Classification System (NAICS) code 541611 points to management consulting services. 5. The contract was awarded by the Defense Energy Support Center, highlighting its role in defense operations. 6. The fixed-price contract type suggests that the contractor bears the risk of cost overruns.

Value Assessment

Rating: fair

The contract value of over $101 million for approximately seven years of program management services appears substantial. Benchmarking this against similar contracts is difficult without more specific details on the scope of services. However, the fixed-price nature of the contract suggests a degree of cost control, but the overall value proposition depends heavily on the successful delivery of program management support to the Defense Energy Support Center.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under 'full and open competition,' indicating that all responsible sources were permitted to submit bids. This suggests a competitive environment where multiple companies vied for the contract. The presence of competition is generally positive for price discovery and can lead to better value for the government.

Taxpayer Impact: A competitive award process helps ensure that taxpayer dollars are used efficiently by driving down prices and encouraging innovation among bidders.

Public Impact

The primary beneficiaries are likely the various branches of the Department of Defense that rely on the Defense Energy Support Center for critical energy-related services. The services delivered include program management and support, crucial for the efficient operation of defense energy initiatives. The geographic impact is primarily within the defense sector, supporting national security objectives. Workforce implications include the potential for employment opportunities within TRAJEN SYSTEMS, LP and its subcontractors, as well as within the Defense Energy Support Center.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for scope creep given the long duration and program management nature.
Reliance on a single contractor for an extended period could lead to vendor lock-in.
Ensuring continued cost-effectiveness over the full contract term requires diligent oversight.

Positive Signals

Awarded through full and open competition, indicating a healthy market.
Fixed-price contract type helps manage cost risks for the government.
Long contract duration suggests a stable and ongoing need for these critical services.

Sector Analysis

This contract falls within the professional, scientific, and technical services sector, specifically focusing on program management. The defense sector often requires extensive program management support for complex, long-term initiatives. Comparable spending benchmarks would typically be found within other large-scale defense support contracts, which can range from tens to hundreds of millions of dollars depending on the scope and duration.

Small Business Impact

The data indicates that this contract was not specifically set aside for small businesses, and the prime contractor, TRAJEN SYSTEMS, LP, is not identified as a small business in this context. There is no explicit information on subcontracting plans for small businesses, which could represent missed opportunities for the small business ecosystem to participate in this significant defense contract.

Oversight & Accountability

Oversight mechanisms would typically involve contract performance reviews, milestone tracking, and financial audits conducted by the Defense Contract Management Agency (DCMA) and potentially the Inspector General's office. Transparency is facilitated through contract award databases, but detailed performance metrics and specific oversight activities are often internal to the agency.

Related Government Programs

Defense Logistics Agency Contracts
Program Management Support Services
Energy Sector Support Contracts
Department of Defense IT and Services

Risk Flags

Long contract duration may increase risk of obsolescence or changing needs.
Lack of specific performance metrics in public data makes value assessment challenging.
Potential for vendor lock-in due to extended contract term.

Frequently Asked Questions

What is this federal contract paying for?

Department of Defense awarded $10.1 million to ENCORE SUPPORT SYSTEMS, L.P.. 200307!006063!97AS!0600 !DEFENSE ENERGY SUPPORT CENTER !GS10F0142N !C!N! !Y!SP060003F5938 !20030401!20040331!101399041!101399041!101399041!N!TRAJEN SYSTEMS, LP !3131 BRIARCREST STE 100 !BRYAN !TX!77802!65000!029!48!SAN ANTONIO !BEXAR !TEXAS !+000001356504!N!N!000000000000!R408!PROGRAM MANAGEMENT/SUPPORT SERVICES !S1 !SERVICES !4000!NOT DISCERNABLE OR CLASSIFIED !541690!E! !6! ! ! ! ! !99990909!B

Who is the contractor on this award?

The obligated recipient is ENCORE SUPPORT SYSTEMS, L.P..

Which agency awarded this contract?

Awarding agency: Department of Defense (Defense Logistics Agency).

What is the total obligated amount?

The obligated amount is $10.1 million.

What is the period of performance?

Start: 2003-04-01. End: 2010-03-31.

What is the specific scope of 'Program Management/Support Services' covered under this contract?

The provided data indicates the service category as 'PROGRAM MANAGEMENT/SUPPORT SERVICES' under NAICS code 541611 (Administrative Management and General Management Consulting Services). While the exact deliverables are not detailed, this typically encompasses a range of activities such as planning, organizing, directing, and controlling government projects and programs. This can include tasks like resource allocation, budget management, risk assessment, schedule development, and coordination among various stakeholders and contractors to ensure program objectives are met efficiently and effectively within the defense energy sector.

How does the awarded amount of $101,399,041 compare to similar program management contracts within the Department of Defense?

The awarded amount of over $101 million for approximately seven years of service places this contract in the significant tier for program management support within the Department of Defense. While precise comparisons are challenging without granular data on contract scope and duration, the Department of Defense frequently awards large contracts for program management, often ranging from tens to hundreds of millions of dollars, especially for complex, long-term defense initiatives. This particular contract's value is substantial but not unprecedented within the context of large-scale defense support services, reflecting the critical nature of energy support programs.

What are the key performance indicators (KPIs) used to evaluate the success of TRAJEN SYSTEMS, LP under this contract?

Specific Key Performance Indicators (KPIs) for this contract are not publicly detailed in the provided data. However, for program management support services, typical KPIs would likely include metrics related to on-time delivery of milestones, adherence to budget, quality of reports and recommendations, effectiveness in coordinating project elements, risk mitigation success, and overall client satisfaction from the Defense Energy Support Center. Performance would be assessed through regular reviews and reporting requirements stipulated in the contract.

What is the historical spending pattern for program management services by the Defense Energy Support Center?

The provided data focuses on a single contract awarded in 2003. To establish a historical spending pattern for program management services by the Defense Energy Support Center, a broader analysis of contracts over multiple fiscal years would be necessary. This would involve examining trends in contract awards, total spending on program management, and the types of services procured. Without this broader dataset, it's impossible to discern specific historical spending patterns or trends for this agency.

What is the potential risk associated with the long duration (approx. 7 years) of this contract?

The long duration of approximately seven years presents several potential risks. Firstly, there's the risk of technological obsolescence or changes in strategic priorities that could make the contracted services less relevant or require significant adaptation. Secondly, a prolonged contract term can lead to vendor lock-in, potentially reducing future competition and flexibility. Thirdly, ensuring sustained cost-effectiveness and performance quality over such an extended period requires robust ongoing oversight and contract management to prevent complacency or scope creep. Finally, changes in key personnel at the contractor or government side could impact continuity and knowledge transfer.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Management, Scientific, and Technical Consulting Services › Administrative Management and General Management Consulting Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: ONLY ONE SOURCE

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Parent Company: Landmark FBO, LLC (UEI: 829357727)

Address: 303 CLARENCE TINKER DR STE 104B, SAN ANTONIO, TX, 90

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Not Designated a Small Business

Financial Breakdown

Contract Ceiling: $10,121,439

Exercised Options: $10,121,439

Current Obligation: $10,121,439

Contract Characteristics

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: GS10F0142N

IDV Type: FSS

Timeline