DOI Spends $4.6M on Other Computer Services via Delivery Order to SMARTRONIX, LLC
Contract Overview
Contract Amount: $4,601,949 ($4.6M)
Contractor: Smartronix, LLC
Awarding Agency: Department of the Interior
Start Date: 2015-09-24
End Date: 2023-09-23
Contract Duration: 2,921 days
Daily Burn Rate: $1.6K/day
Competition Type: FULL AND OPEN COMPETITION
Number of Offers Received: 3
Pricing Type: TIME AND MATERIALS
Sector: IT
Official Description: DOI CDN IGF::OT::IGF
Place of Performance
Location: HOLLYWOOD, SAINT MARYS County, MARYLAND, 20636
State: Maryland Government Spending
Plain-Language Summary
Department of the Interior obligated $4.6 million to SMARTRONIX, LLC for work described as: DOI CDN IGF::OT::IGF Key points: 1. Spending of $4.6M on 'Other Computer Related Services' (NAICS 541519). 2. Contract awarded to SMARTRONIX, LLC under full and open competition. 3. Contract duration is 2921 days, ending September 23, 2023. 4. The contract type is Time and Materials, indicating potential for cost overruns. 5. This spending falls under the Department of the Interior's Departmental Offices.
Value Assessment
Rating: fair
The $4.6M spend over nearly 8 years for 'Other Computer Related Services' is difficult to benchmark without specific service details. Time and Materials contracts can lead to higher costs if not managed closely, potentially exceeding fixed-price equivalents.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded through full and open competition, suggesting a competitive bidding process. However, the Time and Materials pricing structure may limit price discovery and could lead to costs exceeding initial estimates if not carefully monitored.
Taxpayer Impact: Taxpayer funds are utilized for these computer-related services. The effectiveness of competition and the Time and Materials structure will determine the ultimate value for money.
Public Impact
Federal agencies rely on IT services for operational efficiency. The use of Time and Materials contracts requires diligent oversight to control costs. Transparency in service delivery and cost justification is crucial for public trust. SMARTRONIX, LLC is a private sector entity providing these services.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Time and Materials contract type
- Long contract duration
- Lack of specific service details for benchmarking
Positive Signals
- Awarded under full and open competition
- Supports Department of the Interior operations
Sector Analysis
The IT services sector is vast, encompassing a wide range of support functions. Spending benchmarks for 'Other Computer Related Services' are highly variable and depend on the specific nature of the services provided, making direct comparison challenging.
Small Business Impact
This contract was awarded to SMARTRONIX, LLC, a single entity. Analysis does not indicate if small businesses were involved as subcontractors or if this award was specifically aimed at small business participation.
Oversight & Accountability
The long duration and Time and Materials nature of this contract necessitate robust oversight from the Department of the Interior to ensure services are necessary, costs are reasonable, and performance meets expectations.
Related Government Programs
- Other Computer Related Services
- Department of the Interior Contracting
- Departmental Offices Programs
Risk Flags
- Time and Materials pricing can lead to cost overruns.
- Long contract duration increases risk exposure.
- Lack of specific service details hinders value assessment.
- Potential for scope creep without strict oversight.
Tags
other-computer-related-services, department-of-the-interior, md, delivery-order, 1m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of the Interior awarded $4.6 million to SMARTRONIX, LLC. DOI CDN IGF::OT::IGF
Who is the contractor on this award?
The obligated recipient is SMARTRONIX, LLC.
Which agency awarded this contract?
Awarding agency: Department of the Interior (Departmental Offices).
What is the total obligated amount?
The obligated amount is $4.6 million.
What is the period of performance?
Start: 2015-09-24. End: 2023-09-23.
What specific 'Other Computer Related Services' were provided under this contract, and how did their necessity and cost align with the agency's mission?
The provided data lacks specifics on the 'Other Computer Related Services'. To assess value, a detailed breakdown of tasks performed, hours billed, and rates charged by SMARTRONIX, LLC is required. This would allow comparison against industry standards and ensure the services directly contributed to the Department of the Interior's objectives without unnecessary expenditure.
What mechanisms were in place to mitigate cost risks associated with the Time and Materials contract structure over its nearly 8-year duration?
Given the Time and Materials (T&M) pricing, effective risk mitigation would involve stringent contract surveillance, regular performance reviews, and detailed cost analysis by the contracting officer. Establishing clear labor categories, pre-negotiated rates, and requiring detailed justifications for hours worked are crucial to prevent cost overruns and ensure fair pricing.
How effectively did the full and open competition ensure competitive pricing and optimal service delivery for these computer-related services?
While 'full and open competition' suggests a broad solicitation, the T&M structure can obscure true price competitiveness over time. The initial award price might have been competitive, but the final cost depends heavily on service delivery and hours expended. Further analysis would require comparing the final invoiced amounts against benchmarks for similar services procured through different contract types.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services
Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › ADP AND TELECOMMUNICATIONS
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Offers Received: 3
Pricing Type: TIME AND MATERIALS (Y)
Evaluated Preference: NONE
Contractor Details
Address: 44150 SMARTRONIX WAY, HOLLYWOOD, MD, 20636
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Manufacturer of Goods, Not Designated a Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $4,601,949
Exercised Options: $4,601,949
Current Obligation: $4,601,949
Actual Outlays: $3,128,581
Subaward Activity
Number of Subawards: 4
Total Subaward Amount: $727,767
Contract Characteristics
Multi-Year Contract: Yes
Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED
Cost or Pricing Data: NO
Parent Contract
Parent Award PIID: IND13PC00029
IDV Type: IDC
Timeline
Start Date: 2015-09-24
Current End Date: 2023-09-23
Potential End Date: 2023-09-23 00:00:00
Last Modified: 2026-02-04
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