DoD's $19.6M contract for medical records technicians awarded to Medforce Government Solutions, Inc
Contract Overview
Contract Amount: $19,561,967 ($19.6M)
Contractor: Medforce Government Solutions, Inc.
Awarding Agency: Department of Defense
Start Date: 2019-09-07
End Date: 2024-09-30
Contract Duration: 1,850 days
Daily Burn Rate: $10.6K/day
Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Number of Offers Received: 20
Pricing Type: FIRM FIXED PRICE
Sector: Healthcare
Official Description: MEDICAL RECORDS TECHNICIANS INPATIENT
Place of Performance
Location: FORT BELVOIR, FAIRFAX County, VIRGINIA, 22060
State: Virginia Government Spending
Plain-Language Summary
Department of Defense obligated $19.6 million to MEDFORCE GOVERNMENT SOLUTIONS, INC. for work described as: MEDICAL RECORDS TECHNICIANS INPATIENT Key points: 1. Contract value of $19.6M over 5 years indicates significant investment in healthcare support services. 2. Awarded under full and open competition, suggesting a competitive bidding process. 3. The contract's duration and scope point to a sustained need for these specialized services. 4. Fixed-price contract type aims to control costs for the government. 5. The 'All Other Miscellaneous Ambulatory Health Care Services' NAICS code suggests a broad range of potential support activities.
Value Assessment
Rating: good
The contract's total value of $19.6 million over approximately five years averages to about $3.9 million annually. Benchmarking this against similar contracts for medical records technicians is challenging without more specific service details. However, the firm fixed-price structure suggests an effort to establish predictable costs. The number of delivery orders (20) indicates a structured approach to tasking and payment, which can be efficient.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under 'FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES,' indicating that while the competition was open, certain sources may have been excluded prior to the final award. This suggests a potentially robust competition, but the exclusion of sources warrants further investigation to understand its impact on the final price and bidder pool. The award to a single contractor implies that Medforce Government Solutions, Inc. was the most advantageous offer.
Taxpayer Impact: A competitive process, even with exclusions, generally benefits taxpayers by driving down prices and ensuring value for money. The specific nature of any source exclusions could influence the degree of price competition achieved.
Public Impact
Provides essential medical records support services to the Department of Defense, likely benefiting military personnel and their families. Ensures the accurate and efficient management of inpatient medical records, crucial for patient care and administrative functions. The services are likely delivered across various military healthcare facilities, impacting readiness and operational efficiency. Supports a workforce of medical records technicians, contributing to employment in the healthcare support sector.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- The 'exclusion of sources' in the competition type requires clarification to ensure maximum taxpayer value.
- Lack of specific performance metrics makes it difficult to assess the quality and efficiency of services delivered.
- The broad NAICS code 'All Other Miscellaneous Ambulatory Health Care Services' could mask a wide range of service levels and costs.
Positive Signals
- Firm fixed-price contract type helps control costs and provides budget certainty.
- Awarded after a competitive process, suggesting potential for good value.
- The contract duration of over 1800 days indicates a stable, long-term need being met.
Sector Analysis
This contract falls within the broader healthcare services sector, specifically focusing on administrative and support functions within military medical facilities. The market for healthcare support services is substantial, driven by the ongoing need for efficient patient record management and administrative tasks. Comparable spending benchmarks would typically involve analyzing contracts for similar medical administrative support across federal agencies and large healthcare systems.
Small Business Impact
The data indicates this contract was not set aside for small businesses (ss: false, sb: false). Therefore, there are no direct subcontracting implications for small businesses stemming from a set-aside provision. The primary contractor, Medforce Government Solutions, Inc., is likely a large business, and any subcontracting would be at their discretion.
Oversight & Accountability
Oversight for this contract would typically fall under the Defense Health Agency (DHA) and the Department of Defense. Mechanisms likely include contract performance reviews, delivery order monitoring, and financial audits. Transparency is generally maintained through contract award databases like FPDS. Inspector General jurisdiction would apply in cases of fraud, waste, or abuse.
Related Government Programs
- Defense Health Agency Contracts
- Medical Support Services
- Federal Healthcare Administration
- Inpatient Medical Records Management
Risk Flags
- Potential for limited competition due to source exclusion.
- Risk of service quality degradation over the contract's long duration.
- Need for clarity on specific service deliverables under broad NAICS code.
Tags
healthcare, medical-records, department-of-defense, defense-health-agency, firm-fixed-price, full-and-open-competition, delivery-order, virginia, administrative-support, health-services
Frequently Asked Questions
What is this federal contract paying for?
Department of Defense awarded $19.6 million to MEDFORCE GOVERNMENT SOLUTIONS, INC.. MEDICAL RECORDS TECHNICIANS INPATIENT
Who is the contractor on this award?
The obligated recipient is MEDFORCE GOVERNMENT SOLUTIONS, INC..
Which agency awarded this contract?
Awarding agency: Department of Defense (Defense Health Agency).
What is the total obligated amount?
The obligated amount is $19.6 million.
What is the period of performance?
Start: 2019-09-07. End: 2024-09-30.
What is the specific nature of the 'medical records technicians inpatient' services being provided under this contract?
The contract data identifies the service as 'MEDICAL RECORDS TECHNICIANS INPATIENT' under NAICS code 621999 (All Other Miscellaneous Ambulatory Health Care Services). This suggests the technicians are responsible for managing and maintaining patient medical records for individuals admitted to inpatient facilities within the Department of Defense healthcare system. Their duties likely include organizing, filing, retrieving, and ensuring the accuracy and completeness of patient charts, adhering to strict privacy and security regulations (like HIPAA). The specific tasks could range from data entry and record transcription to assisting medical staff with record accessibility and ensuring compliance with documentation standards.
How does the awarded price compare to market rates for similar medical records technician services?
Directly comparing the awarded price of $19.6 million over approximately five years to market rates is challenging without detailed service level agreements and specific geographic locations. However, the average annual value of roughly $3.9 million suggests a significant operational scale. To benchmark, one would typically look at contracts awarded by other federal agencies (e.g., VA, HHS) or large civilian healthcare providers for comparable inpatient medical records management services. Factors like the number of technicians, their skill levels, the volume of records managed, and the specific technological systems used would heavily influence market rates. The firm fixed-price nature of this contract implies that Medforce Government Solutions, Inc. assumed the risk of cost overruns, which can sometimes lead to higher initial pricing compared to cost-plus contracts.
What are the potential risks associated with a contract of this duration and scope for medical records support?
A contract spanning over five years for medical records support carries several potential risks. Firstly, there's the risk of technological obsolescence; medical record systems evolve rapidly, and the contract may not adequately account for necessary upgrades or transitions to new technologies, potentially leading to inefficiencies or increased costs if modifications are needed. Secondly, personnel retention and quality can be a risk; maintaining a consistent, skilled workforce of technicians over such a long period can be challenging, impacting service continuity and quality. Thirdly, scope creep is a possibility, where the demands on the technicians expand beyond the original contract specifications without corresponding adjustments in price or timeline. Finally, dependency on a single contractor for such a critical function could pose a risk if the contractor experiences financial instability or performance issues.
What does the 'FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES' designation imply for the bidding process and outcome?
This designation indicates that the solicitation was initially intended for full and open competition, meaning all responsible sources were permitted to submit offers. However, 'after exclusion of sources' suggests that prior to the final award decision, certain potential offerors were excluded from the competition. The reasons for exclusion could range from failure to meet mandatory requirements, past performance issues, or specific government policy decisions. While the intent is still competitive, the exclusion of sources can potentially limit the breadth of competition and may impact the final price achieved. It implies that the government evaluated offers and determined that the remaining pool, despite exclusions, provided the best value.
How has historical spending by the Defense Health Agency on medical records support evolved?
Analyzing historical spending trends for the Defense Health Agency (DHA) on medical records support requires access to comprehensive historical contract data. Without specific historical data for this contract or similar ones, it's difficult to provide a precise evolution. However, generally, federal spending in healthcare administration and support services has seen a consistent increase over the years, driven by factors such as an aging population, increased demand for healthcare services, and the ongoing digitization of medical records (e.g., transition to Electronic Health Records - EHRs). The DHA, as a major provider of healthcare for military personnel, would likely reflect these trends, potentially showing increased investment in efficient and secure medical record management systems and support personnel.
Industry Classification
NAICS: Health Care and Social Assistance › Other Ambulatory Health Care Services › All Other Miscellaneous Ambulatory Health Care Services
Product/Service Code: MEDICAL SERVICES › CERTIFIED MEDICAL SUPPORT
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Solicitation ID: HT001417R0010
Offers Received: 20
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 3050 CHAIN BRIDGE RD STE 205, FAIRFAX, VA, 22030
Business Categories: Category Business, Corporate Entity Not Tax Exempt, DoT Certified Disadvantaged Business Enterprise, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Veteran Owned Business
Financial Breakdown
Contract Ceiling: $24,078,456
Exercised Options: $19,563,062
Current Obligation: $19,561,967
Actual Outlays: $2,919,399
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Cost or Pricing Data: NO
Parent Contract
Parent Award PIID: HT001418D0020
IDV Type: IDC
Timeline
Start Date: 2019-09-07
Current End Date: 2024-09-30
Potential End Date: 2024-10-31 00:00:00
Last Modified: 2025-03-13
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