TSA awards $12.8M for property management support, including policy, fleet, and administrative services

Contract Overview

Contract Amount: $12,817,333 ($12.8M)

Contractor: E L Hamm & Associates Incorporated

Awarding Agency: Department of Homeland Security

Start Date: 2008-09-30

End Date: 2014-12-18

Contract Duration: 2,270 days

Daily Burn Rate: $5.6K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 9

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: PROPERTY MANAGEMENT SUPPORT SERVICES AT TSA HEADQUARTERS AND FIVE TSA MISSION SUPPORT CENTERS TO PROVIDE POLICY, FLEET, AND ADMINISTRATIVE SUPPORT AS WELL AS CONDUCT INVENTORY.

Place of Performance

Location: ARLINGTON, ARLINGTON County, VIRGINIA, 22202

State: Virginia Government Spending

Plain-Language Summary

Department of Homeland Security obligated $12.8 million to E L HAMM & ASSOCIATES INCORPORATED for work described as: PROPERTY MANAGEMENT SUPPORT SERVICES AT TSA HEADQUARTERS AND FIVE TSA MISSION SUPPORT CENTERS TO PROVIDE POLICY, FLEET, AND ADMINISTRATIVE SUPPORT AS WELL AS CONDUCT INVENTORY. Key points: 1. The contract focuses on essential administrative and operational support for TSA headquarters and mission centers. 2. Competition was full and open after exclusion of sources, suggesting a deliberate but potentially limited process. 3. The contract value of $12.8M over approximately 6 years indicates a significant investment in support services. 4. The primary sector is Transportation, with a specific NAICS code for consulting services.

Value Assessment

Rating: fair

The contract value of $12.8M over 2270 days averages to approximately $5,646 per day. This daily rate appears reasonable for comprehensive property management, policy, fleet, and administrative support services at a federal agency level.

Cost Per Unit: $5,646 per day

Competition Analysis

Competition Level: full-and-open

The contract was awarded under 'Full and Open Competition After Exclusion of Sources.' This method implies that while the competition was intended to be broad, specific sources may have been excluded, potentially impacting the breadth of price discovery and the final negotiated price.

Taxpayer Impact: The use of full and open competition aims to secure the best value for taxpayers, but the exclusion of sources warrants scrutiny to ensure maximum competition was achieved.

Public Impact

Ensures smooth operations at TSA headquarters and mission support centers through essential administrative and logistical functions. Supports TSA's fleet management and policy development, contributing to agency efficiency and compliance. Provides inventory management services, crucial for asset tracking and resource optimization within the agency.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Exclusion of sources in a full and open competition may limit overall competition.
Contract duration of 2270 days (approx. 6 years) is substantial, requiring ongoing performance monitoring.
Fixed-price contract type can shift risk to the contractor but may lead to higher initial bids.

Positive Signals

Full and open competition aims for best value.
Contract covers critical support functions for agency operations.
Clear definition of services including policy, fleet, and inventory.

Sector Analysis

This contract falls within the professional, scientific, and technical services sector, specifically consulting. The spending benchmark for this type of service within the federal government can vary widely based on scope, but $12.8M over six years for comprehensive support suggests a significant operational requirement.

Small Business Impact

The data indicates this contract was not awarded to a small business (ss: false). Therefore, there is no direct benefit to small businesses from this specific award, and analysis of small business participation is not applicable here.

Oversight & Accountability

The contract was awarded by the Department of Homeland Security (DHS) to Transportation Security Administration (TSA). Oversight would typically involve contract officers and program managers within TSA to ensure performance standards are met and funds are used appropriately.

Related Government Programs

Process, Physical Distribution, and Logistics Consulting Services
Department of Homeland Security Contracting
Transportation Security Administration Programs

Risk Flags

Potential for limited competition due to source exclusion.
Long contract duration requires sustained oversight.
Fixed-price contract may inflate initial bid price.
No small business participation noted.

Frequently Asked Questions

What is this federal contract paying for?

Department of Homeland Security awarded $12.8 million to E L HAMM & ASSOCIATES INCORPORATED. PROPERTY MANAGEMENT SUPPORT SERVICES AT TSA HEADQUARTERS AND FIVE TSA MISSION SUPPORT CENTERS TO PROVIDE POLICY, FLEET, AND ADMINISTRATIVE SUPPORT AS WELL AS CONDUCT INVENTORY.

Who is the contractor on this award?

The obligated recipient is E L HAMM & ASSOCIATES INCORPORATED.

Which agency awarded this contract?

Awarding agency: Department of Homeland Security (Transportation Security Administration).

What is the total obligated amount?

The obligated amount is $12.8 million.

What is the period of performance?

Start: 2008-09-30. End: 2014-12-18.

What specific criteria led to the exclusion of certain sources in this 'Full and Open Competition After Exclusion of Sources' award?

The exclusion of sources in a full and open competition typically occurs when specific technical capabilities, past performance, or unique requirements are necessary, and only a limited number of vendors can meet them. Without further details on the solicitation (e.g., RF P), it's difficult to ascertain the exact reasons. This approach aims to ensure the government receives the most suitable solution while still allowing for competition among qualified entities.

How does the daily cost of $5,646 compare to industry benchmarks for similar property management and administrative support services in the federal sector?

Benchmarking this daily cost requires detailed comparison with contracts for similar scope and complexity within the federal government. Factors like geographic location, specific services (policy, fleet, inventory), and contract duration influence pricing. While $5,646/day seems substantial, it could be competitive if it encompasses a wide range of critical support functions for a major agency like TSA, covering multiple locations.

What mechanisms are in place to ensure the effectiveness and efficiency of the property management support services provided by E L Hamm & Associates Inc. over the contract's duration?

Effectiveness and efficiency are typically ensured through performance standards outlined in the contract's Performance Work Statement (PWS). Regular performance reviews, key performance indicators (KPIs), and contractor reporting requirements are standard oversight mechanisms. The Contracting Officer's Representative (COR) would monitor performance, and any deficiencies could lead to corrective actions or impact future contract awards.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Management, Scientific, and Technical Consulting Services › Process, Physical Distribution, and Logistics Consulting Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › MANAGEMENT SUPPORT SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Offers Received: 9

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 4801 COLUMBUS ST STE 400, VIRGINIA BEACH, VA, 02

Business Categories: Black American Owned Business, Category Business, Minority Owned Business, Small Business, Small Disadvantaged Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $12,817,333

Exercised Options: $12,817,333

Current Obligation: $12,817,333

Contract Characteristics

Multi-Year Contract: Yes

Timeline