DoD's $5.9M spatial data infrastructure support contract awarded to TEPA ENTERPRISE SOLUTIONS, LLC

Contract Overview

Contract Amount: $5,925,449 ($5.9M)

Contractor: Tepa Enterprise Solutions, LLC

Awarding Agency: Department of Defense

Start Date: 2019-05-30

End Date: 2024-11-29

Contract Duration: 2,010 days

Daily Burn Rate: $2.9K/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: OASD(S)DEFENSE INSTALLATIONS SPATIAL DATA INFRASTRUCTURE TECHNICAL SUPPORT SERVICES

Place of Performance

Location: ALEXANDRIA, ALEXANDRIA CITY County, VIRGINIA, 22350

State: Virginia Government Spending

Plain-Language Summary

Department of Defense obligated $5.9 million to TEPA ENTERPRISE SOLUTIONS, LLC for work described as: OASD(S)DEFENSE INSTALLATIONS SPATIAL DATA INFRASTRUCTURE TECHNICAL SUPPORT SERVICES Key points: 1. Contract provides technical support for spatial data infrastructure, crucial for defense installations. 2. Awarded to TEPA ENTERPRISE SOLUTIONS, LLC, a single vendor. 3. The contract duration is over 5 years, indicating a long-term need. 4. Firm Fixed Price contract type suggests predictable costs for the government. 5. The North American Industry Classification System (NAICS) code 541512 points to computer systems design services. 6. This contract falls under the broader category of IT services for the Department of Defense.

Value Assessment

Rating: fair

Benchmarking the value of this specific contract is challenging without more granular data on the scope of 'spatial data infrastructure technical support services'. However, the firm fixed-price structure is generally favorable for cost control. The contract's value of approximately $5.9 million over five years suggests a moderate annual spend. Further analysis would require comparing the deliverables and pricing against similar IT support contracts within the Department of Defense or other federal agencies to ascertain if the pricing is competitive for the services rendered.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was competed under the Simplified Acquisition Procedures (SAP), indicating a full and open competition process for acquisitions below a certain threshold. While the data does not specify the number of bidders, SAP is designed to encourage broad participation. This method aims to ensure fair pricing and access to a wide range of qualified vendors. The use of SAP suggests the agency sought competitive offers to achieve best value.

Taxpayer Impact: A full and open competition, even under SAP, generally benefits taxpayers by fostering a competitive environment that can lead to lower prices and better service quality compared to sole-source awards.

Public Impact

Defense installations benefit from improved spatial data management and technical support. Enhances the operational effectiveness of military facilities through reliable data infrastructure. Supports the Department of Defense's mission-critical functions related to geographic information systems. Potential positive impact on the IT services sector through government contracting opportunities.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of detailed performance metrics makes it difficult to assess the contractor's effectiveness.
The broad scope of 'technical support services' could lead to scope creep if not managed tightly.
Reliance on a single vendor for critical IT infrastructure support poses a potential risk if the vendor underperforms or faces financial instability.

Positive Signals

Firm Fixed Price contract type provides cost certainty for the government.
The contract was competed, suggesting an effort to obtain competitive pricing.
Long-term contract duration (over 5 years) indicates a sustained need and potential for stable service delivery.

Sector Analysis

The IT services sector, particularly within government contracting, is highly competitive. This contract for computer systems design services (NAICS 541512) fits within the broader defense IT spending landscape. Federal agencies like the Department of Defense are significant consumers of such services to maintain and upgrade complex IT infrastructures. Benchmarking this contract's value against similar IT support services for defense installations would require access to detailed contract data and service level agreements.

Small Business Impact

The provided data indicates that this contract was not set aside for small businesses (ss: false, sb: false). Therefore, it did not directly involve small business set-aside provisions. However, the prime contractor, TEPA ENTERPRISE SOLUTIONS, LLC, may have its own subcontracting plans that could involve small businesses, depending on its size and business strategy. Further investigation into TEPA's subcontracting reports would be needed to assess the impact on the small business ecosystem.

Oversight & Accountability

Oversight for this contract would typically fall under the purview of the Department of Defense's contracting officers and program managers. The contract type (Firm Fixed Price) implies a focus on delivery of specified services. Transparency is generally facilitated through contract award databases like FPDS. Inspector General jurisdiction would apply if any fraud, waste, or abuse were suspected.

Related Government Programs

Defense Geospatial Information Services
Military Installation IT Modernization Programs
Department of Defense Cloud Computing Initiatives
Geographic Information System (GIS) Support Services

Risk Flags

Potential vendor lock-in due to single-source award for critical infrastructure.
Scope definition for 'technical support services' may require ongoing clarification.
Performance metrics not explicitly detailed in summary data.

Frequently Asked Questions

What is this federal contract paying for?

Department of Defense awarded $5.9 million to TEPA ENTERPRISE SOLUTIONS, LLC. OASD(S)DEFENSE INSTALLATIONS SPATIAL DATA INFRASTRUCTURE TECHNICAL SUPPORT SERVICES

Who is the contractor on this award?

The obligated recipient is TEPA ENTERPRISE SOLUTIONS, LLC.

Which agency awarded this contract?

Awarding agency: Department of Defense (Washington Headquarters Services).

What is the total obligated amount?

The obligated amount is $5.9 million.

What is the period of performance?

Start: 2019-05-30. End: 2024-11-29.

What specific technical support services are included under this contract for spatial data infrastructure?

The contract data describes the service as 'Spatial Data Infrastructure Technical Support Services' under NAICS code 541512 (Computer Systems Design Services). While the specific tasks are not detailed in the summary data, this typically encompasses a range of activities such as maintaining, updating, and troubleshooting spatial databases, ensuring data integrity and accessibility, providing technical assistance to users of spatial data systems, and potentially supporting the integration of new technologies or software related to geographic information systems (GIS). The firm fixed-price nature suggests a defined scope of work is expected to be delivered within the contract value.

How does the annual value of this contract compare to other similar IT support contracts within the Department of Defense?

The contract has a total value of approximately $5.9 million over a period of roughly 5 years (May 2019 - Nov 2024), equating to an average annual value of about $1.18 million. Comparing this to other IT support contracts within the DoD requires access to a broader dataset of federal procurement. However, for a specialized service like spatial data infrastructure support, this annual value appears moderate. Larger, more complex IT modernization projects or enterprise-wide support contracts within the DoD can range from tens to hundreds of millions of dollars annually. This contract likely addresses a specific, albeit important, niche requirement.

What is the track record of TEPA ENTERPRISE SOLUTIONS, LLC in performing similar federal contracts?

TEPA ENTERPRISE SOLUTIONS, LLC has been awarded this contract for Spatial Data Infrastructure Technical Support Services by the Department of Defense. To assess their track record, one would need to examine their past performance on other federal contracts, particularly those involving IT services, computer systems design, and potentially geospatial data management. Information on past performance, including customer satisfaction ratings and any documented issues or successes, is often available through sources like the Contractor Performance Assessment Reporting System (CPARS), though this data is not directly provided here. Their ability to secure this contract suggests they met the agency's requirements during the procurement process.

What are the potential risks associated with relying on a single vendor for this critical IT infrastructure support?

Relying on a single vendor, even one that has performed adequately, introduces several risks. These include vendor lock-in, where switching providers becomes difficult and costly. There's also the risk of underperformance if the vendor's resources or expertise diminish over time, or if they face financial instability. Furthermore, a sole vendor may have less incentive to innovate or offer highly competitive pricing compared to a market with multiple active providers. Contingency planning, robust contract management, and clear performance metrics are crucial to mitigate these risks.

How has spending on spatial data infrastructure support evolved within the Department of Defense over the past five years?

Analyzing the evolution of spending on spatial data infrastructure support within the DoD over the past five years requires a detailed review of historical contract data. This specific contract, awarded in May 2019, represents a portion of that spending. Generally, the DoD has been increasingly focused on leveraging data, including geospatial data, for enhanced situational awareness, operational planning, and intelligence. This trend suggests a sustained or potentially increasing investment in technologies and services that support spatial data infrastructure. Factors like advancements in AI, cloud computing, and sensor technology likely influence the nature and scope of these support services over time.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Computer Systems Design Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: HQ003419Q0029

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 201 LOUDOUN ST SW, LEESBURG, VA, 20175

Business Categories: Category Business, Limited Liability Corporation, Partnership or Limited Liability Partnership, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $7,976,268

Exercised Options: $5,928,214

Current Obligation: $5,925,449

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline