HHS FDA Spends $23,288 on Konica Copier Maintenance Over 5 Years
Contract Overview
Contract Amount: $23,288 ($23.3K)
Contractor: Konica Minolta Business Solutions U.S.A, Inc.
Awarding Agency: Department of Health and Human Services
Start Date: 2013-09-10
End Date: 2018-09-15
Contract Duration: 1,831 days
Daily Burn Rate: $13/day
Competition Type: FULL AND OPEN COMPETITION
Number of Offers Received: 1
Pricing Type: FIRM FIXED PRICE
Sector: Other
Official Description: IGF::OT::IGF MAINTNENACE FOR TWO KONICA COPIERS.
Place of Performance
Location: BRUNSWICK, MEDINA County, OHIO, 44212
State: Ohio Government Spending
Plain-Language Summary
Department of Health and Human Services obligated $23,288.27 to KONICA MINOLTA BUSINESS SOLUTIONS U.S.A, INC. for work described as: IGF::OT::IGF MAINTNENACE FOR TWO KONICA COPIERS. Key points: 1. Spending is concentrated on copier maintenance, a common operational need. 2. Competition was full and open, suggesting a competitive market for these services. 3. The contract duration is relatively long (5 years), potentially locking in prices. 4. The sector is office equipment maintenance, with established players like Konica Minolta.
Value Assessment
Rating: fair
The total contract value of $23,288 over five years averages to approximately $4,657 per year. This seems reasonable for maintaining two copiers, but without specific model details or service level agreements, a precise benchmark is difficult.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under full and open competition, indicating that multiple vendors had the opportunity to bid. This method generally promotes price discovery and competitive pricing.
Taxpayer Impact: Taxpayer funds are being used for essential office equipment maintenance. The competitive award process suggests efforts to secure reasonable pricing, minimizing undue financial burden.
Public Impact
Ensures continued operation of essential office equipment for the FDA. Supports agency functions through reliable document reproduction capabilities. The spending contributes to the office equipment maintenance sector.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Long contract duration may limit future cost savings.
- Reliance on a single vendor for maintenance could pose risks if service quality declines.
Positive Signals
- Competitive award process likely secured favorable pricing.
- Maintenance ensures operational continuity for critical FDA functions.
Sector Analysis
Spending falls within the office equipment and maintenance sector. Benchmarks for copier maintenance vary widely based on machine models, usage, and service levels, but this expenditure appears moderate for a federal agency.
Small Business Impact
The awardee is Konica Minolta Business Solutions U.S.A., Inc., a large corporation. There is no indication that small businesses were involved in this specific contract, either as prime contractors or significant subcontractors.
Oversight & Accountability
The contract was awarded via a delivery order under a larger agreement. Oversight would typically involve monitoring service delivery, adherence to contract terms, and financial accountability by the FDA contracting officer.
Related Government Programs
- Photographic and Photocopying Equipment Manufacturing
- Department of Health and Human Services Contracting
- Food and Drug Administration Programs
Risk Flags
- Long contract duration
- Potential for technological obsolescence
- Vendor lock-in
- Lack of small business participation
Tags
photographic-and-photocopying-equipment-, department-of-health-and-human-services, oh, delivery-order, under-100k
Frequently Asked Questions
What is this federal contract paying for?
Department of Health and Human Services awarded $23,288.27 to KONICA MINOLTA BUSINESS SOLUTIONS U.S.A, INC.. IGF::OT::IGF MAINTNENACE FOR TWO KONICA COPIERS.
Who is the contractor on this award?
The obligated recipient is KONICA MINOLTA BUSINESS SOLUTIONS U.S.A, INC..
Which agency awarded this contract?
Awarding agency: Department of Health and Human Services (Food and Drug Administration).
What is the total obligated amount?
The obligated amount is $23,288.27.
What is the period of performance?
Start: 2013-09-10. End: 2018-09-15.
What is the average annual cost per copier, and how does it compare to industry standards for similar models and service levels?
The average annual cost per copier is approximately $2,328 ($23,288 / 5 years / 2 copiers). This figure needs to be compared against industry benchmarks for Konica copier models of similar age and usage. Factors like included service levels (e.g., response time, parts included) significantly influence cost, making direct comparison challenging without more detailed service scope.
What are the risks associated with a 5-year maintenance contract for office equipment, considering technological obsolescence?
A 5-year contract for office equipment carries the risk of technological obsolescence, where newer, more efficient models become available, potentially making the maintained copiers outdated. Additionally, if the vendor's service quality or pricing becomes unfavorable over time, the agency is locked into the existing agreement, limiting flexibility to adopt newer technologies or seek better service terms.
How effectively does this maintenance contract support the FDA's core mission and operational needs?
This maintenance contract directly supports the FDA's operational needs by ensuring the reliable functioning of essential document reproduction equipment. Consistent access to copiers is crucial for administrative tasks, record-keeping, and information dissemination within the agency. By preventing downtime, the contract contributes to overall operational efficiency and supports the agency's ability to perform its mission-critical functions.
Industry Classification
NAICS: Manufacturing › Commercial and Service Industry Machinery Manufacturing › Photographic and Photocopying Equipment Manufacturing
Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › ADP AND TELECOMMUNICATIONS
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Offers Received: 1
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 1595 SPRING HILL RD STE 400, VIENNA, VA, 22182
Business Categories: Category Business, Not Designated a Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $23,288
Exercised Options: $23,288
Current Obligation: $23,288
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED
Parent Contract
Parent Award PIID: GS25F0030M
IDV Type: FSS
Timeline
Start Date: 2013-09-10
Current End Date: 2018-09-15
Potential End Date: 2018-09-15 00:00:00
Last Modified: 2026-04-07
Other Department of Health and Human Services Contracts
- Contact Center Operations (CCO) — $5.5B (Maximus Federal Services, Inc.)
- TAS::75 0849::TAS Oper of Govt R&D Goco Facilities — $4.8B (Leidos Biomedical Research Inc)
- THE Purpose of This Contract IS to Provide the Full Complement of Services Necessary to Care for UC in ORR Custody Including Facilities Set-Up, Maintenance, and Support Internal and Perimeter (IF Applicable) Security, Direct Care and Supervision Inc — $3.5B (Rapid Deployment Inc)
- Contact Center Operations — $2.6B (Maximus Federal Services, Inc.)
- Federal Contract — $2.4B (Leidos Biomedical Research Inc)
View all Department of Health and Human Services contracts →