GSA awarded $11.1M for mechanical maintenance, with BHS Services Inc. performing over 9 years

Contract Overview

Contract Amount: $11,138,702 ($11.1M)

Contractor: BHS Services, Inc.

Awarding Agency: General Services Administration

Start Date: 2003-03-15

End Date: 2012-07-31

Contract Duration: 3,426 days

Daily Burn Rate: $3.3K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 7

Pricing Type: FIRM FIXED PRICE

Sector: Construction

Official Description: OPERATIONS AND MECHANICAL MAINTENANCE SERVICES

Place of Performance

Location: SAINT LOUIS, ST. LOUIS (CITY) County, MISSOURI, 63120

State: Missouri Government Spending

Plain-Language Summary

General Services Administration obligated $11.1 million to BHS SERVICES, INC. for work described as: OPERATIONS AND MECHANICAL MAINTENANCE SERVICES Key points: 1. Contract awarded through full and open competition, suggesting a competitive bidding process. 2. Long contract duration of over 9 years may indicate stable service needs. 3. Firm Fixed Price contract type helps control costs for the government. 4. The contract was awarded to a single vendor, BHS Services, Inc. 5. The North American Industry Classification System (NAICS) code 238220 points to plumbing, heating, and air-conditioning contractors. 6. The contract was awarded by the General Services Administration (GSA), Public Buildings Service. 7. The contract was awarded in Missouri, indicating a specific geographic focus.

Value Assessment

Rating: fair

Benchmarking the value of this contract is challenging without more specific details on the scope of services and market rates for mechanical maintenance in Missouri during the contract period (2003-2012). The firm fixed price structure is a positive indicator for cost control. However, the lack of detailed performance metrics or comparison to similar contracts makes a definitive value assessment difficult. The total award amount of over $11 million spread across more than 9 years suggests a moderate annual expenditure.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under 'full and open competition,' indicating that all responsible sources were permitted to submit a bid. This suggests a robust bidding process where multiple contractors had the opportunity to compete for the work. The presence of 7 bidders (no) implies a reasonable level of competition, which typically benefits price discovery and can lead to more favorable pricing for the government.

Taxpayer Impact: A competitive bidding process generally leads to better value for taxpayers by ensuring that the government receives services at a fair market price, driven by multiple offers.

Public Impact

Federal buildings managed by the GSA in Missouri benefit from essential mechanical maintenance services. Ensures the operational integrity of HVAC and plumbing systems, contributing to safe and functional federal workspaces. Supports the ongoing operations of federal agencies housed within GSA-managed facilities. The contract likely supported local jobs in the skilled trades sector within Missouri.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Long contract duration could potentially lead to vendor complacency if not actively managed.
Lack of specific performance metrics in the provided data makes it hard to assess service quality over time.
Firm Fixed Price contracts can sometimes lead to scope creep issues if not clearly defined initially.

Positive Signals

Awarded through full and open competition, indicating a fair and competitive process.
Firm Fixed Price contract type helps to lock in costs and manage budget predictability.
The contract was awarded to a single, established vendor, suggesting a potentially stable and reliable service provider.

Sector Analysis

This contract falls within the construction and maintenance services sector, specifically focusing on mechanical systems for federal buildings. The General Services Administration (GSA) is a major procurer of such services to maintain its vast portfolio of federal properties. Spending in this area is critical for ensuring the longevity and functionality of government infrastructure. Comparable spending benchmarks would typically involve analyzing other GSA contracts for similar maintenance services across different regions or other federal agencies managing large building portfolios.

Small Business Impact

The provided data indicates that this contract was not set aside for small businesses (sb: false) and there is no specific mention of subcontracting plans. Therefore, the direct impact on the small business ecosystem is likely minimal unless BHS Services, Inc. voluntarily engaged small businesses as subcontractors. Further investigation into subcontracting reports would be needed to determine any indirect benefits to small businesses.

Oversight & Accountability

The General Services Administration (GSA) has established oversight mechanisms for its contracts, including performance monitoring and financial accountability. The Public Buildings Service (PBS) within GSA is responsible for managing federal buildings and ensuring services are delivered effectively. Inspector General audits and contract performance reviews are standard oversight tools. Transparency is generally maintained through contract award databases like FPDS, where basic contract information is publicly available.

Related Government Programs

Federal Building Maintenance Contracts
GSA Operations and Maintenance Services
HVAC Services for Federal Facilities
Plumbing Services for Government Buildings
Public Buildings Service Contracts

Risk Flags

Long contract duration
Lack of detailed performance metrics in summary data

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $11.1 million to BHS SERVICES, INC.. OPERATIONS AND MECHANICAL MAINTENANCE SERVICES

Who is the contractor on this award?

The obligated recipient is BHS SERVICES, INC..

Which agency awarded this contract?

Awarding agency: General Services Administration (Public Buildings Service).

What is the total obligated amount?

The obligated amount is $11.1 million.

What is the period of performance?

Start: 2003-03-15. End: 2012-07-31.

What was the specific scope of 'OPERATIONS AND MECHANICAL MAINTENANCE SERVICES' covered under this contract?

The provided data indicates the contract was for 'OPERATIONS AND MECHANICAL MAINTENANCE SERVICES' under NAICS code 238220, which covers Plumbing, Heating, and Air-Conditioning Contractors. While the exact scope isn't detailed, it would typically encompass routine maintenance, repair, and potentially upgrades for HVAC systems, plumbing, and related mechanical infrastructure within GSA-managed federal buildings in Missouri. This could include tasks like filter changes, system inspections, emergency repairs, and ensuring compliance with building codes and environmental regulations. The firm fixed price nature suggests a defined set of services was agreed upon at the outset.

How did the pricing of this contract compare to market rates for similar services during its performance period (2003-2012)?

Direct comparison of this contract's pricing to contemporaneous market rates is not possible with the provided data alone. However, the contract utilized a Firm Fixed Price (FFP) structure, which aims to establish a ceiling price. The fact that it was awarded under full and open competition with 7 bidders suggests that the pricing was likely competitive at the time of award. To perform a true benchmark, one would need access to historical market data for mechanical maintenance services in Missouri, including labor rates, material costs, and typical profit margins for contractors of similar size and capability during the 2003-2012 period.

What were the key performance indicators (KPIs) used to evaluate BHS Services, Inc.'s performance?

The provided summary data does not include specific Key Performance Indicators (KPIs) or performance evaluation details for this contract. Typically, government contracts of this nature would include metrics related to response times for service calls, system uptime, preventative maintenance completion rates, adherence to safety protocols, and customer satisfaction (e.g., from building occupants). Without access to the contract's Performance Work Statement (PWS) or post-award performance reviews, it's impossible to detail the specific KPIs used. The GSA's Public Buildings Service generally has standardized performance management frameworks.

What is the historical spending trend for similar mechanical maintenance services by the GSA?

Analyzing the historical spending trend for similar mechanical maintenance services by the GSA requires accessing broader contract data beyond this single award. The GSA manages a vast portfolio of federal buildings, and spending on maintenance is a significant and ongoing requirement. Factors influencing trends include the age and condition of the building stock, energy efficiency initiatives, legislative mandates, and overall federal budget allocations. This $11.1 million contract, spanning over 9 years, represents a portion of the GSA's total maintenance expenditure, averaging roughly $1.2 million annually for this specific service in Missouri. Broader analysis would involve looking at aggregate spending across all GSA regions and contract types for similar services over multiple fiscal years.

Were there any significant contract modifications or change orders issued during the contract's lifespan?

The provided data does not detail any contract modifications or change orders for this award. However, for a contract spanning over 9 years (March 2003 to July 2012), it is common for modifications to occur. These could be related to adjustments in scope, changes in service requirements due to building renovations or new equipment, or modifications to pricing based on economic price adjustments if allowed by the contract terms. A thorough review of the contract file or official modification logs would be necessary to determine if any significant changes were made.

What is the track record of BHS Services, Inc. with federal contracts, particularly with the GSA?

BHS Services, Inc. was awarded this specific contract by the General Services Administration (GSA). The duration of the contract (over 9 years) suggests a potentially positive working relationship and satisfactory performance, as agencies often extend or re-award contracts to vendors they trust. To fully assess their track record, one would need to examine other federal contracts awarded to BHS Services, Inc., looking at factors such as contract values, agencies served, performance ratings (if available), and any history of disputes or contract terminations. This single award provides a data point, but a comprehensive view requires broader contract history analysis.

Industry Classification

NAICS: Construction › Building Equipment Contractors › Plumbing, Heating, and Air-Conditioning Contractors

Product/Service Code: MAINT, REPAIR, REBUILD EQUIPMENT › MAINT, REPAIR, REBUILD OF EQUIPMENT

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Offers Received: 7

Pricing Type: FIRM FIXED PRICE (J)

Contractor Details

Address: 301 A STREET, IDAHO FALLS, ID, 02

Business Categories: Category Business, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $11,138,702

Exercised Options: $11,138,702

Current Obligation: $11,138,702

Timeline