DoD's $3.58M Contract for Automated Acquisition Documentation Leverages Innovative SBIR Tech
Contract Overview
Contract Amount: $3,584,635 ($3.6M)
Contractor: Edaptive Computing Inc
Awarding Agency: Department of Defense
Start Date: 2023-09-11
End Date: 2025-09-11
Contract Duration: 731 days
Daily Burn Rate: $4.9K/day
Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Number of Offers Received: 12
Pricing Type: COST PLUS FIXED FEE
Sector: IT
Official Description: DIRECT TO PHASE II SBIR - INNOVATIVE TECHNOLOGY TO AUTOMATICALLY BUILD/UPDATE REQUIRED ACQUISITION MILESTONE DOCUMENTATION
Place of Performance
Location: DAYTON, MONTGOMERY County, OHIO, 45458
State: Ohio Government Spending
Plain-Language Summary
Department of Defense obligated $3.6 million to EDAPTIVE COMPUTING INC for work described as: DIRECT TO PHASE II SBIR - INNOVATIVE TECHNOLOGY TO AUTOMATICALLY BUILD/UPDATE REQUIRED ACQUISITION MILESTONE DOCUMENTATION Key points: 1. The contract aims to automate critical acquisition documentation, potentially streamlining a complex and time-consuming process. 2. Utilizing Direct to Phase II SBIR funding suggests a focus on novel, pre-vetted technologies. 3. The use of 'Custom Computer Programming Services' indicates a software-centric solution. 4. The contract's value is modest, suggesting a pilot or specific application rather than a broad enterprise solution.
Value Assessment
Rating: fair
The contract value of $3.58M for custom programming is within a typical range for specialized software development. Benchmarking is difficult without specific details on the complexity and scope of the 'innovative technology'.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under 'FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES,' indicating that while other sources were initially considered, the final award was open. This method can sometimes lead to higher prices if the initial exclusion limits the competitive pool significantly.
Taxpayer Impact: The primary taxpayer impact is the direct cost of the contract. Potential long-term savings could arise if the automated documentation proves effective and reduces manual labor costs in future acquisition processes.
Public Impact
Streamlines the creation of essential acquisition documents, potentially reducing delays and errors. Supports the Small Business Innovation Research (SBIR) program by funding advanced technology development. Enhances the Department of Defense's ability to manage complex acquisition programs more efficiently. Could serve as a model for other government agencies seeking to automate similar documentation processes.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Potential for vendor lock-in if the technology is highly proprietary.
- Risk of integration challenges with existing DoD systems.
- Effectiveness of 'innovative technology' in a real-world, complex acquisition environment is unproven at scale.
Positive Signals
- Directly addresses a known pain point in government contracting.
- Leverages proven SBIR technology, reducing initial R&D risk.
- Focus on automation can lead to long-term efficiency gains.
Sector Analysis
The IT services sector, particularly custom computer programming, is a significant area of government spending. Benchmarks for similar contracts vary widely based on complexity, but this contract appears to be for a specialized, innovative solution.
Small Business Impact
This contract is a Direct to Phase II SBIR award, which specifically targets small businesses with innovative technologies. While the awardee is EDAPTIVE COMPUTING INC, the nature of SBIR funding inherently supports small business innovation.
Oversight & Accountability
The contract's oversight will be managed by the Department of the Air Force. The use of a Cost Plus Fixed Fee (CPFF) contract type requires careful monitoring of costs and performance to ensure value for money.
Related Government Programs
- Custom Computer Programming Services
- Department of Defense Contracting
- Department of the Air Force Programs
Risk Flags
- Potential for scope creep given the 'innovative' nature of the technology.
- Dependency on a single vendor for a critical acquisition function.
- Risk of the technology not meeting the specific, complex needs of all DoD acquisition programs.
- Challenges in validating the accuracy and compliance of automatically generated documents.
Tags
custom-computer-programming-services, department-of-defense, oh, definitive-contract, 1m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of Defense awarded $3.6 million to EDAPTIVE COMPUTING INC. DIRECT TO PHASE II SBIR - INNOVATIVE TECHNOLOGY TO AUTOMATICALLY BUILD/UPDATE REQUIRED ACQUISITION MILESTONE DOCUMENTATION
Who is the contractor on this award?
The obligated recipient is EDAPTIVE COMPUTING INC.
Which agency awarded this contract?
Awarding agency: Department of Defense (Department of the Air Force).
What is the total obligated amount?
The obligated amount is $3.6 million.
What is the period of performance?
Start: 2023-09-11. End: 2025-09-11.
What is the specific definition of 'innovative technology' and how does it differ from standard acquisition documentation software?
The 'innovative technology' likely refers to a novel approach or algorithm developed through the SBIR program that automates the generation or updating of acquisition milestone documentation. This could involve AI, machine learning, or advanced data integration techniques that go beyond traditional template-based software, aiming for greater accuracy, adaptability, and reduced manual input.
What are the key performance indicators (KPIs) to measure the success of this automated documentation system?
Key performance indicators should focus on measurable improvements such as reduction in time to generate documentation, decrease in errors or required revisions, increased user adoption rates, and demonstrable cost savings compared to manual processes. Tracking the number of acquisition milestones successfully documented and the feedback from program managers will also be crucial.
How will the DoD ensure this automated system remains adaptable to evolving acquisition regulations and policies?
Adaptability will depend on the system's architecture. The contract should mandate regular updates and a clear process for incorporating changes in acquisition regulations. The vendor's commitment to ongoing support and development, potentially through future contract modifications or follow-on efforts, will be essential for long-term relevance and effectiveness.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Custom Computer Programming Services
Product/Service Code: RESEARCH AND DEVELOPMENT › C – National Defense R&D Services
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE
Offers Received: 12
Pricing Type: COST PLUS FIXED FEE (U)
Evaluated Preference: NONE
Contractor Details
Address: 1315 LYONS ROAD, CENTERVILLE, OH, 45458
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Minority Owned Business, Small Business, Special Designations, Subchapter S Corporation, Indian (Subcontinent) American Owned Business, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business
Financial Breakdown
Contract Ceiling: $3,584,635
Exercised Options: $3,584,635
Current Obligation: $3,584,635
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED
Cost or Pricing Data: NO
Timeline
Start Date: 2023-09-11
Current End Date: 2025-09-11
Potential End Date: 2025-09-11 00:00:00
Last Modified: 2026-01-07
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