Department of Education awards $163K for confidential shredding services to Safeguard Privacy Protection Services, Inc
Contract Overview
Contract Amount: $163,088 ($163.1K)
Contractor: Safeguard Privacy Protection Services, Inc.
Awarding Agency: Department of Education
Start Date: 2017-04-28
End Date: 2026-04-01
Contract Duration: 3,260 days
Daily Burn Rate: $50/day
Competition Type: COMPETED UNDER SAP
Number of Offers Received: 3
Pricing Type: FIRM FIXED PRICE
Sector: Other
Official Description: IGF::OT::IGF "OTHER FUNCTION" THE PURPOSE OF THIS CONTRACT IS TO PROVIDE ON-SITE CONFIDENTIAL SHREDDING SERVICES FOR DEPARTMENT OF EDUCATION, FEDERAL STUDENT AID TO INCLUDE ALL REGIONAL LOCATIONS.
Place of Performance
Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20202
Plain-Language Summary
Department of Education obligated $163,087.92 to SAFEGUARD PRIVACY PROTECTION SERVICES, INC. for work described as: IGF::OT::IGF "OTHER FUNCTION" THE PURPOSE OF THIS CONTRACT IS TO PROVIDE ON-SITE CONFIDENTIAL SHREDDING SERVICES FOR DEPARTMENT OF EDUCATION, FEDERAL STUDENT AID TO INCLUDE ALL REGIONAL LOCATIONS. Key points: 1. Contract awarded to Safeguard Privacy Protection Services, Inc. for on-site confidential shredding. 2. Service covers all regional locations for the Department of Education, Federal Student Aid. 3. The contract is a Firm Fixed Price type. 4. This is a support service contract under NAICS code 561990.
Value Assessment
Rating: good
The contract value of $163,087.92 appears reasonable for specialized shredding services across multiple locations. Benchmarking against similar government contracts for secure document destruction would provide a more definitive assessment.
Cost Per Unit: N/A
Competition Analysis
Competition Level: unknown
The contract was competed under SAP (Simplified Acquisition Procedures), suggesting a competitive process for smaller dollar amounts. The specific competition method and its impact on price discovery are not detailed.
Taxpayer Impact: The cost of shredding services is a necessary operational expense for the Department of Education to ensure data security and compliance, representing a responsible use of taxpayer funds.
Public Impact
Ensures secure and confidential destruction of sensitive student and departmental data. Supports compliance with data privacy regulations. Provides essential operational support for Federal Student Aid's regional offices.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Lack of detailed competition information under SAP.
- No explicit mention of small business participation.
Positive Signals
- Essential service for data security.
- Firm Fixed Price contract provides cost certainty.
Sector Analysis
This contract falls under the 'Other Support Services' sector, specifically document destruction. Spending in this area is generally driven by regulatory compliance and operational necessity for government agencies.
Small Business Impact
The data indicates that this contract was not awarded to a small business. Further analysis would be needed to determine if small businesses had an opportunity to compete or if set-aside goals were met.
Oversight & Accountability
Oversight is managed by the Department of Education. The use of a Purchase Order suggests a streamlined procurement process, but detailed oversight mechanisms for service delivery and cost management are not specified.
Related Government Programs
- All Other Support Services
- Department of Education Contracting
- Department of Education Programs
Risk Flags
- Limited transparency on competition details under SAP.
- No clear indication of small business utilization.
- Potential for higher costs if competition was not robust.
- Service duration extends to 2026, requiring ongoing monitoring.
Tags
all-other-support-services, department-of-education, dc, purchase-order, 100k-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of Education awarded $163,087.92 to SAFEGUARD PRIVACY PROTECTION SERVICES, INC.. IGF::OT::IGF "OTHER FUNCTION" THE PURPOSE OF THIS CONTRACT IS TO PROVIDE ON-SITE CONFIDENTIAL SHREDDING SERVICES FOR DEPARTMENT OF EDUCATION, FEDERAL STUDENT AID TO INCLUDE ALL REGIONAL LOCATIONS.
Who is the contractor on this award?
The obligated recipient is SAFEGUARD PRIVACY PROTECTION SERVICES, INC..
Which agency awarded this contract?
Awarding agency: Department of Education (Department of Education).
What is the total obligated amount?
The obligated amount is $163,087.92.
What is the period of performance?
Start: 2017-04-28. End: 2026-04-01.
What is the specific pricing structure and how does it compare to industry standards for similar shredding services?
The contract is Firm Fixed Price, providing cost certainty. However, without detailed line-item pricing or a direct comparison to industry benchmarks for confidential shredding services, it's difficult to definitively assess if the $163,087.92 represents optimal value. Further analysis would require access to the contract's detailed pricing and market research data.
What were the specific criteria used in the SAP competition, and did it adequately ensure the best possible price for taxpayers?
Simplified Acquisition Procedures (SAP) are used for purchases below certain thresholds, allowing for less formal competition. While intended to be efficient, the specific criteria and the number of bids received under this SAP competition are not detailed. This limits the ability to assess if the process fully maximized price discovery and ensured the best value for taxpayer funds.
How is the effectiveness of the shredding services measured, and what are the mechanisms for ensuring ongoing compliance and data security?
The contract's effectiveness is likely measured by the successful and secure destruction of documents as per the service requirements. While not explicitly stated, standard government contract oversight would involve performance monitoring and quality assurance checks. Mechanisms for ensuring ongoing compliance would typically include adherence to security protocols and potentially periodic audits by the Department of Education.
Industry Classification
NAICS: Administrative and Support and Waste Management and Remediation Services › Other Support Services › All Other Support Services
Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › ADMINISTRATIVE SUPPORT SERVICES
Competition & Pricing
Extent Competed: COMPETED UNDER SAP
Solicitation Procedures: SIMPLIFIED ACQUISITION
Solicitation ID: EDFSA17R0006
Offers Received: 3
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 6744 GRAVEL AVE, ALEXANDRIA, VA, 22310
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $179,814
Exercised Options: $163,088
Current Obligation: $163,088
Actual Outlays: $67,106
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Timeline
Start Date: 2017-04-28
Current End Date: 2026-04-01
Potential End Date: 2026-04-01 00:00:00
Last Modified: 2026-04-09
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