EPA awards $11M janitorial contract to C. & J. Janitorial Service, Inc. for 5 years

Contract Overview

Contract Amount: $11,068,978 ($11.1M)

Contractor: C. & J. Janitorial Service, Inc

Awarding Agency: Environmental Protection Agency

Start Date: 2002-04-15

End Date: 2007-09-30

Contract Duration: 1,994 days

Daily Burn Rate: $5.6K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 3

Pricing Type: FIRM FIXED PRICE

Sector: Other

Place of Performance

Location: DURHAM, DURHAM County, NORTH CAROLINA, 27711

State: North Carolina Government Spending

Plain-Language Summary

Environmental Protection Agency obligated $11.1 million to C. & J. JANITORIAL SERVICE, INC for work described as: Key points: 1. Contract value appears reasonable for the duration and scope of services. 2. Full and open competition suggests a competitive bidding process. 3. Fixed-price contract type may limit cost overruns for the agency. 4. Contract duration of 5 years provides stability for service delivery. 5. Geographic focus on North Carolina aligns with agency operational needs.

Value Assessment

Rating: good

The contract value of approximately $11 million over five years for janitorial services averages around $2.2 million annually. Benchmarking against similar large-scale janitorial contracts for federal agencies of comparable size and scope suggests this pricing is within a competitive range. The firm-fixed-price structure provides cost certainty for the Environmental Protection Agency (EPA), indicating good value if service quality is maintained.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under full and open competition, indicating that all responsible sources were permitted to submit bids. The presence of 3 bidders suggests a moderate level of competition for this service requirement. While more bidders could potentially drive prices lower, a competitive process was indeed followed, which is positive for price discovery.

Taxpayer Impact: The use of full and open competition ensures that taxpayer dollars are likely being used efficiently by fostering a competitive environment among potential service providers.

Public Impact

Federal facilities managed by the Environmental Protection Agency will receive janitorial services. The contract supports the operational readiness and cleanliness of EPA sites. The primary beneficiaries are EPA employees and visitors who utilize these facilities. The geographic impact is concentrated in North Carolina, where the services are performed.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for service quality degradation if contractor faces financial or operational challenges.
Reliance on a single contractor for essential facility maintenance creates dependency.

Positive Signals

Firm-fixed-price contract provides budget predictability.
Long-term contract (5 years) allows for consistent service delivery.
Full and open competition suggests a robust selection process.

Sector Analysis

Janitorial services represent a significant segment within the broader facilities management industry. This contract falls under the commercial and institutional cleaning services sector, which is characterized by numerous providers ranging from small local businesses to large national corporations. Federal contracts for janitorial services are common across various agencies, with spending often influenced by the number and size of government facilities requiring maintenance.

Small Business Impact

This contract does not appear to have a small business set-aside component, as indicated by 'sb': false. There is no explicit information provided regarding subcontracting plans for small businesses. Therefore, the direct impact on the small business ecosystem from this specific award is likely minimal, unless the prime contractor voluntarily engages small businesses for subcontracting opportunities.

Oversight & Accountability

The contract is subject to standard federal procurement oversight mechanisms. The firm-fixed-price nature of the contract helps in managing costs. Accountability for service delivery would typically be managed through contract performance management by the EPA's contracting officer's representative (COR). Transparency is generally maintained through contract award databases, though detailed performance metrics are not publicly disclosed.

Related Government Programs

Federal Building Maintenance Contracts
Government Facility Cleaning Services
Environmental Protection Agency Operations Support

Risk Flags

Contract Duration
Competition Level
Contract Type

Frequently Asked Questions

What is this federal contract paying for?

Environmental Protection Agency awarded $11.1 million to C. & J. JANITORIAL SERVICE, INC. See the official description on USAspending.

Who is the contractor on this award?

The obligated recipient is C. & J. JANITORIAL SERVICE, INC.

Which agency awarded this contract?

Awarding agency: Environmental Protection Agency (Environmental Protection Agency).

What is the total obligated amount?

The obligated amount is $11.1 million.

What is the period of performance?

Start: 2002-04-15. End: 2007-09-30.

What is the track record of C. & J. Janitorial Service, Inc. with federal contracts?

Information regarding the specific track record of C. & J. Janitorial Service, Inc. with federal contracts is limited based solely on the provided data. The data indicates this is a firm-fixed-price contract awarded by the Environmental Protection Agency (EPA) with a start date of April 15, 2002, and an end date of September 30, 2007, totaling approximately $11 million. To assess their track record thoroughly, one would need to review past performance evaluations, any documented disputes or contract terminations, and the successful completion of previous federal engagements. Without access to these performance records, it's difficult to definitively gauge their reliability and quality of service in prior federal roles.

How does the awarded amount compare to similar janitorial contracts?

The awarded amount of approximately $11 million over a five-year period equates to an average annual value of $2.2 million. This figure needs to be contextualized by the scope of services, the square footage of facilities cleaned, the frequency of cleaning, and the specific labor costs in North Carolina. Compared to large-scale janitorial contracts for federal agencies, especially those involving extensive facilities or specialized cleaning requirements, this amount appears to be within a reasonable and competitive range. However, a precise comparison would require detailed specifications of the services rendered and benchmarking against contracts of identical scope and location.

What are the primary risks associated with this contract?

The primary risks associated with this contract include potential service quality issues if the contractor fails to meet performance standards, leading to disruptions in EPA operations or health and safety concerns. There's also a risk of cost escalation if unforeseen circumstances require additional services not covered by the firm-fixed-price, although this is mitigated by the contract type. Contractor dependency is another risk; if C. & J. Janitorial Service, Inc. experiences financial difficulties or operational failures, the EPA would need to quickly find a replacement, potentially impacting service continuity. Lastly, ensuring consistent adherence to environmental and safety regulations in cleaning practices poses an ongoing risk.

How effective is the firm-fixed-price contract type in managing costs for this service?

The firm-fixed-price (FFP) contract type is generally considered effective for managing costs in service contracts like janitorial services, where the scope of work is well-defined and predictable. Under an FFP contract, the contractor assumes most of the risk for cost overruns, providing the EPA with budget certainty. This means the agency pays a set price regardless of the contractor's actual costs. This structure incentivizes the contractor to be efficient and control their expenses. However, if the scope of work changes significantly, contract modifications might be necessary, potentially impacting the total cost. For routine janitorial services, FFP is a suitable choice for cost control.

What is the historical spending pattern for janitorial services at the EPA?

The provided data focuses on a single contract awarded in 2002. To understand the historical spending pattern for janitorial services at the EPA, a broader analysis of all awarded contracts in this category over multiple fiscal years would be necessary. This would involve examining trends in contract values, the number of contracts awarded, the types of competition used (full and open vs. sole-source), and the average duration and value of these contracts. Without this broader dataset, it's impossible to establish a historical spending pattern for the EPA specifically for janitorial services beyond this single award.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Services to Buildings and Dwellings › Janitorial Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Offers Received: 3

Pricing Type: FIRM FIXED PRICE (J)

Contractor Details

Address: 208 W ASH ST STE 3, GOLDSBORO, NC, 01

Business Categories: 8(a) Program Participant, Category Business, Self-Certified Small Disadvantaged Business, Small Business, Small Disadvantaged Business, Special Designations

Financial Breakdown

Contract Ceiling: $2,283,236

Exercised Options: $8,025,648

Current Obligation: $11,068,978

Timeline