USAID's $13.2M Voucher Examination Contract with Haynes, Inc. for Accounting Services

Contract Overview

Contract Amount: $13,240,193 ($13.2M)

Contractor: Haynes, Inc.

Awarding Agency: Agency for International Development

Start Date: 2007-12-01

End Date: 2014-02-07

Contract Duration: 2,260 days

Daily Burn Rate: $5.9K/day

Competition Type: COMPETITIVE DELIVERY ORDER

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: VOUCHER EXAMINATION

Place of Performance

Location: SILVER SPRING, MONTGOMERY County, MARYLAND, 20910

State: Maryland Government Spending

Plain-Language Summary

Agency for International Development obligated $13.2 million to HAYNES, INC. for work described as: VOUCHER EXAMINATION Key points: 1. Contract awarded for Other Accounting Services (NAICS 541219). 2. Total contract value of $13,240,193.01 over its duration. 3. Awarded as a competitive delivery order, indicating some level of competition. 4. The contract spans from December 2007 to February 2014. 5. The base contract had 1 delivery order, with a duration of 2260 days.

Value Assessment

Rating: fair

The contract value of $13.2M for accounting services over approximately 6 years appears reasonable, but without specific service details or benchmarks for 'Voucher Examination', a precise comparison is difficult. The fixed-price nature suggests cost control, but the total value needs context against similar government-wide accounting service contracts.

Cost Per Unit: N/A

Competition Analysis

Competition Level: unknown

Awarded as a competitive delivery order, suggesting multiple vendors were considered. The specific competition method and the number of bids received are not detailed, but the 'competitive' designation implies a process aimed at price discovery and value. The fixed-price contract type further supports this.

Taxpayer Impact: The competitive award process aims to ensure taxpayer funds are used efficiently for accounting services, though the exact savings compared to a sole-source award are not quantifiable from this data.

Public Impact

Ensures accurate financial oversight and examination of vouchers for USAID programs. Supports the agency's mission by maintaining financial integrity. The long duration suggests a sustained need for these accounting services. Services provided by Haynes, Inc. contribute to the accountability of federal funds.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of detailed service description for 'Voucher Examination'.
Limited insight into the competitive process beyond 'competitive delivery order'.
No data on small business participation.
The 'br' (bid/award value difference?) of 5858 is unclear without definition.

Positive Signals

Awarded competitively, suggesting potential for good value.
Firm Fixed Price contract type helps control costs.
Long contract duration indicates sustained need and potential for stable service delivery.

Sector Analysis

This contract falls under Other Accounting Services. Government spending in this sector typically supports financial management, auditing, and bookkeeping across various agencies. Benchmarks for this specific 'Voucher Examination' service are not readily available, but accounting services are a common and necessary function.

Small Business Impact

The provided data does not indicate whether small businesses were involved in this contract, either as prime contractors or subcontractors. Further analysis would be needed to determine the extent of small business participation.

Oversight & Accountability

The contract was awarded by the Agency for International Development (USAID), implying oversight from this agency. The fixed-price nature provides some cost accountability. However, details on specific oversight mechanisms or performance reviews are not included in the data.

Related Government Programs

Other Accounting Services
Agency for International Development Contracting
Agency for International Development Programs

Risk Flags

Lack of detailed service scope.
Unclear competitive process details.
No small business participation data.
Ambiguous data field 'br'.
Long contract duration without performance context.

Frequently Asked Questions

What is this federal contract paying for?

Agency for International Development awarded $13.2 million to HAYNES, INC.. VOUCHER EXAMINATION

Who is the contractor on this award?

The obligated recipient is HAYNES, INC..

Which agency awarded this contract?

Awarding agency: Agency for International Development (Agency for International Development).

What is the total obligated amount?

The obligated amount is $13.2 million.

What is the period of performance?

Start: 2007-12-01. End: 2014-02-07.

What specific services constitute 'Voucher Examination' under this contract, and how do they align with USAID's operational needs?

The term 'Voucher Examination' likely refers to the process of reviewing and verifying financial transaction documents (vouchers) to ensure accuracy, compliance with regulations, and proper authorization before payment or recording. For USAID, this would involve scrutinizing expenditures related to its international development programs, grants, and operational costs to prevent fraud, waste, and abuse, ensuring funds are used effectively towards mission objectives.

What was the competitive landscape for this 'Other Accounting Services' contract, and did the competitive process yield significant cost savings?

The contract was awarded as a 'COMPETITIVE DELIVERY ORDER', suggesting that multiple vendors were solicited and evaluated. While this indicates a degree of competition, the specifics of the bidding process, the number of competitors, and the resulting price savings compared to a baseline or sole-source scenario are not detailed. Without this information, it's difficult to quantify the precise cost benefits derived from the competition.

How effective has Haynes, Inc. been in providing 'Voucher Examination' services, and what is the impact on USAID's financial accountability?

The effectiveness of Haynes, Inc. cannot be determined solely from the contract data. Performance metrics, client feedback, and audit results would be necessary to assess their service quality and impact. Assuming satisfactory performance, their services contribute to USAID's financial accountability by ensuring proper vetting of expenditures, thereby safeguarding taxpayer funds and supporting the integrity of the agency's financial operations.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Accounting, Tax Preparation, Bookkeeping, and Payroll Services › Other Accounting Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › MANAGEMENT SUPPORT SERVICES

Competition & Pricing

Extent Competed: COMPETITIVE DELIVERY ORDER

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 8380 COLESVILLE ROAD, SILVER SPRING, MD, 20910

Business Categories: 8(a) Program Participant, Black American Owned Business, Category Business, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Small Disadvantaged Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $13,480,444

Exercised Options: $13,480,444

Current Obligation: $13,240,193

Contract Characteristics

Commercial Item: COMMERCIAL ITEM PROCEDURES NOT USED

Parent Contract

Parent Award PIID: GS23F0408K

IDV Type: FSS

Timeline