USAID Pakistan Contracts $21.8M for Monitoring and Evaluation Services to Management Systems International

Contract Overview

Contract Amount: $21,779,853 ($21.8M)

Contractor: Management Systems International, Inc.

Awarding Agency: Agency for International Development

Start Date: 2011-06-27

End Date: 2016-06-26

Contract Duration: 1,826 days

Daily Burn Rate: $11.9K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 4

Pricing Type: TIME AND MATERIALS

Sector: Other

Official Description: NON-PERSONEL SERVICES TO SUPPORT INDEPENDENT MONITORING AND EVALUATION SERVICES FOR USAID PAKISTAN.

Plain-Language Summary

Agency for International Development obligated $21.8 million to MANAGEMENT SYSTEMS INTERNATIONAL, INC. for work described as: NON-PERSONEL SERVICES TO SUPPORT INDEPENDENT MONITORING AND EVALUATION SERVICES FOR USAID PAKISTAN. Key points: 1. Contract awarded for critical monitoring and evaluation services in Pakistan. 2. Management Systems International, Inc. secured the contract. 3. Full and open competition was utilized, suggesting a competitive bidding process. 4. The contract spans five years, indicating a long-term need for these services.

Value Assessment

Rating: fair

The total award amount is $21.8 million over five years. Without specific benchmarks for similar monitoring and evaluation contracts, assessing the value is challenging. The Time and Materials pricing structure can sometimes lead to cost overruns if not managed carefully.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, which typically fosters competitive pricing. However, the Time and Materials (T&M) contract type might limit price certainty compared to fixed-price contracts.

Taxpayer Impact: The use of full and open competition is generally beneficial for taxpayers by encouraging competitive bids. The T&M structure requires diligent oversight to ensure costs remain reasonable.

Public Impact

Supports USAID's mission in Pakistan by ensuring program effectiveness. Provides crucial data for decision-making and accountability. Impacts the efficiency and success of development projects in the region.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for cost overruns due to T&M pricing.
Effectiveness of monitoring and evaluation services needs continuous assessment.

Positive Signals

Awarded through full and open competition.
Supports critical development objectives.

Sector Analysis

This contract falls under administrative management and general management consulting services. Spending in this sector is often driven by the need for specialized expertise to manage complex government programs and ensure accountability.

Small Business Impact

The data indicates this contract was not awarded to small businesses (sb: false). Further analysis would be needed to determine if subcontracting opportunities were provided to small businesses.

Oversight & Accountability

The contract duration and value suggest a need for robust oversight from USAID to ensure performance standards are met and costs are controlled, especially given the T&M pricing.

Related Government Programs

Administrative Management and General Management Consulting Services
Agency for International Development Contracting
Agency for International Development Programs

Risk Flags

Time and Materials pricing structure.
Lack of specific performance benchmarks in provided data.
No indication of small business subcontracting.

Frequently Asked Questions

What is this federal contract paying for?

Agency for International Development awarded $21.8 million to MANAGEMENT SYSTEMS INTERNATIONAL, INC.. NON-PERSONEL SERVICES TO SUPPORT INDEPENDENT MONITORING AND EVALUATION SERVICES FOR USAID PAKISTAN.

Who is the contractor on this award?

The obligated recipient is MANAGEMENT SYSTEMS INTERNATIONAL, INC..

Which agency awarded this contract?

Awarding agency: Agency for International Development (Agency for International Development).

What is the total obligated amount?

The obligated amount is $21.8 million.

What is the period of performance?

Start: 2011-06-27. End: 2016-06-26.

What specific metrics are used to evaluate the effectiveness of the monitoring and evaluation services provided under this contract?

The effectiveness of monitoring and evaluation services is typically assessed through key performance indicators (KPIs) outlined in the contract. These might include the timeliness and accuracy of reports, the quality of data collected, the identification of program risks and successes, and the actionable insights provided to USAID for program adjustments. Regular performance reviews and stakeholder feedback are also crucial for evaluating service effectiveness.

How does the Time and Materials (T&M) contract type impact the government's ability to control costs for these consulting services?

The T&M contract type allows the government to pay for direct labor hours at specified hourly rates and for the actual cost of materials. While flexible, it places a greater burden on the government to closely monitor labor hours and material usage to prevent cost overruns. Robust oversight, clear task definitions, and strong negotiation skills are essential to manage costs effectively under a T&M contract.

What is the anticipated impact of these monitoring and evaluation services on the overall success and accountability of USAID projects in Pakistan?

These services are intended to provide USAID with independent, objective assessments of its projects' progress, challenges, and impact. By identifying potential issues early and verifying results, the M&E services enhance program effectiveness, ensure resources are used efficiently, and strengthen accountability to taxpayers and beneficiaries. This leads to better-informed decision-making and improved development outcomes in Pakistan.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Management, Scientific, and Technical Consulting Services › Administrative Management and General Management Consulting Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: SOL-391-11-000005

Offers Received: 4

Pricing Type: TIME AND MATERIALS (Y)

Evaluated Preference: NONE

Contractor Details

Parent Company: Coffey International Limited (UEI: 751041278)

Address: 200 12TH ST SOUTH, ARLINGTON, VA, 22202

Business Categories: Category Business, Not Designated a Small Business

Financial Breakdown

Contract Ceiling: $21,779,853

Exercised Options: $21,779,853

Current Obligation: $21,779,853

Subaward Activity

Number of Subawards: 5

Total Subaward Amount: $21,628,193

Contract Characteristics

Commercial Item: COMMERCIAL ITEM PROCEDURES NOT USED

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: GS23F8012H

IDV Type: FSS

Timeline