DOE Awards $475K Janitorial Contract to The Cobuilders LLC for Watertown Offices
Contract Overview
Contract Amount: $47,565 ($47.6K)
Contractor: THE Cobuilders LLC
Awarding Agency: Department of Energy
Start Date: 2025-08-01
End Date: 2026-04-01
Contract Duration: 243 days
Daily Burn Rate: $196/day
Competition Type: COMPETED UNDER SAP
Number of Offers Received: 6
Pricing Type: FIRM FIXED PRICE
Sector: Other
Official Description: JANITORIAL SERVICES FOR WATERTOWN OPERATIONS, MARKETING, AND MAINTENANCE OFFICES
Place of Performance
Location: WATERTOWN, CODINGTON County, SOUTH DAKOTA, 57201
Plain-Language Summary
Department of Energy obligated $47,565 to THE COBUILDERS LLC for work described as: JANITORIAL SERVICES FOR WATERTOWN OPERATIONS, MARKETING, AND MAINTENANCE OFFICES Key points: 1. Contract Value: $475,650 over 243 days. 2. Competition: Competed under SAP, indicating a potentially limited but documented process. 3. Risk: Firm Fixed Price contract mitigates cost overrun risk. 4. Sector: Facilities maintenance and janitorial services.
Value Assessment
Rating: fair
The contract value of $475,650 for 243 days suggests a daily rate of approximately $1,957. This needs to be benchmarked against similar janitorial service contracts for government facilities of comparable size and scope to assess value.
Cost Per Unit: N/A
Competition Analysis
Competition Level: limited
The contract was competed under SAP (Simplified Acquisition Procedures), which typically applies to purchases below a certain threshold. While competed, SAP may limit the number of potential bidders compared to full and open competition, potentially impacting price discovery.
Taxpayer Impact: The use of SAP suggests an effort to streamline procurement for smaller value contracts, potentially leading to cost savings through efficiency, but the ultimate taxpayer impact depends on the competitiveness achieved.
Public Impact
Ensures clean and functional workspaces for Department of Energy personnel. Supports local economy through contract award to The Cobuilders LLC. Maintains operational readiness of Watertown offices.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Limited competition due to SAP.
- Lack of detailed performance metrics in provided data.
- Potential for higher unit costs compared to larger, more competitive bids.
Positive Signals
- Firm Fixed Price contract.
- Clear contract duration and start/end dates.
- Awarded to a specific company, indicating a clear vendor.
Sector Analysis
This contract falls within the facilities support services sector, specifically janitorial services. Benchmarks for this sector vary widely based on facility size, location, and service level agreements. Government contracts often include detailed service requirements.
Small Business Impact
The data does not indicate if The Cobuilders LLC is a small business. Further analysis would be needed to determine the impact on small business participation goals.
Oversight & Accountability
Standard government oversight for purchase orders would apply, ensuring adherence to contract terms and conditions. The Department of Energy's internal audit and contract management functions would monitor performance.
Related Government Programs
- Janitorial Services
- Department of Energy Contracting
- Department of Energy Programs
Risk Flags
- Limited competition.
- Potential for unbenchmarked pricing.
- Lack of detailed service scope in summary data.
- Unknown small business status of awardee.
Tags
janitorial-services, department-of-energy, sd, purchase-order, under-100k
Frequently Asked Questions
What is this federal contract paying for?
Department of Energy awarded $47,565 to THE COBUILDERS LLC. JANITORIAL SERVICES FOR WATERTOWN OPERATIONS, MARKETING, AND MAINTENANCE OFFICES
Who is the contractor on this award?
The obligated recipient is THE COBUILDERS LLC.
Which agency awarded this contract?
Awarding agency: Department of Energy (Department of Energy).
What is the total obligated amount?
The obligated amount is $47,565.
What is the period of performance?
Start: 2025-08-01. End: 2026-04-01.
What is the benchmark daily or square footage cleaning cost for similar government facilities in South Dakota?
Benchmarking the daily cost of $1,957 against similar government janitorial contracts in South Dakota is crucial. Factors like facility size, specific services required (e.g., deep cleaning frequency, specialized sanitation), and local labor costs will influence this comparison. Without detailed service scope, a precise benchmark is difficult, but typical government contracts aim for cost-effectiveness within established service level agreements.
What specific performance metrics are included in the contract to ensure service quality?
The provided data lacks specific performance metrics. A comprehensive contract would typically include detailed requirements for cleaning frequency, areas to be serviced, sanitation standards, and response times for issues. Performance would likely be monitored through regular inspections and user feedback, with potential penalties for non-compliance, ensuring the government receives the contracted level of service.
How does the SAP procurement process ensure fair market pricing for these janitorial services?
While SAP aims for efficiency, it may limit the pool of potential bidders compared to full and open competition. Fair market pricing under SAP relies on the contracting officer's ability to solicit adequate quotes from a reasonable number of sources and their knowledge of prevailing market prices. The government must still ensure the price is fair and reasonable, often through comparison with historical data or other available quotes.
Industry Classification
NAICS: Administrative and Support and Waste Management and Remediation Services › Services to Buildings and Dwellings › Janitorial Services
Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES
Competition & Pricing
Extent Competed: COMPETED UNDER SAP
Solicitation Procedures: SIMPLIFIED ACQUISITION
Solicitation ID: 89503425QWA001081
Offers Received: 6
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 5528 DUNN HILL DR, FORT WORTH, TX, 76137
Business Categories: Black American Owned Business, Category Business, Limited Liability Corporation, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Sole Proprietorship, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $47,565
Exercised Options: $47,565
Current Obligation: $47,565
Actual Outlays: $30,147
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Timeline
Start Date: 2025-08-01
Current End Date: 2026-04-01
Potential End Date: 2026-04-01 00:00:00
Last Modified: 2026-04-01
More Contracts from THE Cobuilders LLC
- Mount Saint Helen's NVM Compound Janitorial Contract, Base + 4 Option (5 Total) for Office, Warehouse and LEO Building — $20.3K (Department of Agriculture)
Other Department of Energy Contracts
- Federal Contract — $48.1B (Lockheed Martin Corp)
- ,Ct::igf Contract Award De-Na0003525 to the National Technology&engineering Solutions of Sandia, LLC (ntess) for the Management and Operation of the Department of Energy, National Nuclear Security Administration's Sandia National Laboratories (SNL) — $41.7B (National Technology & Engineering Solutions of Sandia, LLC)
- Management and Operation of the OAK Ridge National Laboratory — $40.8B (Ut-Battelle LLC)
- TAS::89 0240::TAS This Performance-Based Management Contract (pbmc) IS for the Management and Operation of the Lawrence Livermore National Laboratory (llnl). the Contractor Shall, in Accordance With the Provisions of This Contract, Accomplish the Missions and Programs Assigned by the U.S. Department of Energy (DOE) and Manage and Operate the Laboratory. the Laboratory IS ONE of Does Office of Defense Program Multi-Program Laboratories. the Laboratory IS a Federally Funded Research and Development Institution (established in Accordance With the Federal Acquisition Regulation (FAR) Part 35 and Operated Under This Management and Operating (M&O) Contract, AS Defined in FAR 17.6 and Dear 917.6 — $40.8B (Lawrence Livermore National Security, LLC)
- M&O of Lanl BR of U of CA — $35.3B (Regents of the University of California, the)