DOE awards $434K snow removal contract to All Seasons Property Maintenance Inc. in South Dakota
Contract Overview
Contract Amount: $43,445 ($43.4K)
Contractor: ALL Seasons Property Maintenance Inc
Awarding Agency: Department of Energy
Start Date: 2021-11-08
End Date: 2025-06-18
Contract Duration: 1,318 days
Daily Burn Rate: $33/day
Competition Type: COMPETED UNDER SAP
Number of Offers Received: 2
Pricing Type: FIRM FIXED PRICE
Sector: Other
Official Description: SNOW REMOVAL FOR WTO AND WAO
Place of Performance
Location: WATERTOWN, CODINGTON County, SOUTH DAKOTA, 57201
Plain-Language Summary
Department of Energy obligated $43,445.25 to ALL SEASONS PROPERTY MAINTENANCE INC for work described as: SNOW REMOVAL FOR WTO AND WAO Key points: 1. Contract awarded for snow removal services, indicating a need for consistent facility maintenance. 2. The contract duration spans over a year, suggesting a stable requirement for these services. 3. Awarded under Simplified Acquisition Procedures (SAP), implying a focus on smaller value procurements. 4. The firm-fixed-price structure provides cost certainty for the government. 5. The geographic location in South Dakota highlights regional service delivery needs. 6. The North American Industry Classification System (NAICS) code 561730 points to landscaping services, which often include snow removal.
Value Assessment
Rating: fair
The contract value of $434,452.50 for a period of approximately 1.5 years appears reasonable for snow removal services in a region like South Dakota. Without specific details on the scope of services (e.g., acreage cleared, frequency of service, types of equipment used), a direct comparison to similar contracts is challenging. However, the award under SAP suggests it falls within a range typically considered for smaller, less complex procurements, where pricing is often competitive but may not achieve the same economies of scale as larger, full-and-open competitions.
Cost Per Unit: N/A
Competition Analysis
Competition Level: limited
The contract was competed under Simplified Acquisition Procedures (SAP), which typically involves a limited number of bidders compared to full-and-open competition. While the specific number of bids received is not detailed, SAP is designed to streamline the procurement process for acquisitions below the simplified acquisition threshold. This approach can lead to quicker awards but may result in less robust price discovery than a broader competition.
Taxpayer Impact: For taxpayers, competition under SAP generally offers a balance between efficiency and value. While not as intensely competitive as a full-and-open bid, it still aims to secure fair market prices for smaller procurements, preventing excessive spending on routine services.
Public Impact
The Department of Energy facilities in South Dakota benefit from maintained access and operational continuity during winter months. Ensures safe passage and accessibility for government personnel and visitors. Supports local employment through the contractor's operations in South Dakota. Provides essential winter maintenance services, contributing to the overall operational readiness of the agency's physical infrastructure.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Limited competition under SAP may not yield the absolute lowest price.
- Scope creep or unclarified service levels could lead to cost overruns if not managed.
- Dependence on a single contractor for critical winter services poses a risk if performance falters.
Positive Signals
- Firm-fixed-price contract provides budget certainty.
- Award to an established entity suggests a degree of reliability.
- SAP competition is designed for efficiency in acquiring necessary goods and services.
Sector Analysis
Snow removal services fall under the broader facilities maintenance and support services sector. This sector is characterized by a mix of large, diversified companies and numerous smaller, specialized local providers. The market size for such services is substantial, driven by the constant need for operational continuity across government and commercial entities, especially in regions with harsh winter conditions. This contract represents a typical procurement for essential operational support within the federal government's real property management.
Small Business Impact
The data indicates this contract was not specifically set aside for small businesses (ss: false, sb: false). While the award was made under Simplified Acquisition Procedures (SAP), which can sometimes favor small businesses, there's no explicit indication of a small business set-aside. This means larger businesses could have competed, and the potential for subcontracting opportunities for small businesses is not specified but remains a possibility depending on the contractor's practices.
Oversight & Accountability
Oversight for this contract would primarily reside with the Department of Energy's contracting officers and program managers responsible for facility maintenance in South Dakota. As a purchase order awarded under SAP, it likely falls under standard procurement regulations and agency-specific policies. Transparency is generally maintained through contract databases like SAM.gov, where award details are published. Inspector General jurisdiction would apply in cases of suspected fraud, waste, or abuse.
Related Government Programs
- Federal Facilities Maintenance Contracts
- Winter Operations Support Services
- Department of Energy Facility Management
- Simplified Acquisition Procurements
Risk Flags
- Limited Competition
- Potential for Service Quality Issues
- Geographic Concentration
Tags
energy, department-of-energy, south-dakota, purchase-order, simplified-acquisition, competed-under-sap, firm-fixed-price, landscaping-services, facility-maintenance, winter-services
Frequently Asked Questions
What is this federal contract paying for?
Department of Energy awarded $43,445.25 to ALL SEASONS PROPERTY MAINTENANCE INC. SNOW REMOVAL FOR WTO AND WAO
Who is the contractor on this award?
The obligated recipient is ALL SEASONS PROPERTY MAINTENANCE INC.
Which agency awarded this contract?
Awarding agency: Department of Energy (Department of Energy).
What is the total obligated amount?
The obligated amount is $43,445.25.
What is the period of performance?
Start: 2021-11-08. End: 2025-06-18.
What is the historical spending pattern for snow removal services by the Department of Energy in South Dakota?
Analyzing historical spending for snow removal by the Department of Energy (DOE) in South Dakota requires accessing detailed procurement data over multiple fiscal years. Without direct access to this specific historical data, we can infer general trends. Federal agencies typically award such contracts annually or for multi-year periods to ensure consistent service. Spending can fluctuate based on the severity of winter seasons, changes in facility needs, and the competitive landscape of service providers. The current award of $434,452.50 for approximately 1.5 years suggests a significant but not exceptionally large expenditure. To provide a precise historical context, one would need to query databases like FPDS or SAM.gov for prior awards to All Seasons Property Maintenance Inc. or other contractors performing similar services for the DOE in that specific geographic region, looking at contract values, durations, and the number of bids received over time.
How does the awarded price compare to market rates for similar snow removal services in South Dakota?
Benchmarking the awarded price of $434,452.50 for snow removal services in South Dakota requires detailed knowledge of the specific scope of work, including the acreage to be cleared, frequency of service, types of equipment required, and response times. General landscaping and snow removal services (NAICS 561730) can vary significantly in cost. Given the award was made under Simplified Acquisition Procedures (SAP), it implies a value likely below the threshold for full-and-open competition, suggesting a potentially competitive but not necessarily the lowest possible price achievable through extensive bidding. To accurately assess value, one would compare this contract's unit costs (e.g., cost per plow, cost per inch of snow removed, cost per square foot cleared) against publicly available pricing data for similar services in the region, or against other federal contracts of comparable scope and location.
What is the track record of All Seasons Property Maintenance Inc. with federal contracts?
All Seasons Property Maintenance Inc. has been awarded this specific contract by the Department of Energy. To assess their track record with federal contracts, a review of their past performance on government procurements is necessary. This would involve searching federal procurement databases (e.g., SAM.gov, FPDS) for previous awards, contract types, values, and agencies served. Key indicators of a strong track record include consistent performance, timely delivery, adherence to contract terms, and positive past performance reviews. Information on past performance is crucial for understanding the contractor's reliability and capability in fulfilling government requirements. Without this broader historical data, it's difficult to definitively assess their overall federal contracting history beyond this single award.
What are the potential risks associated with this snow removal contract?
Several potential risks are associated with this snow removal contract. Firstly, the reliance on a single contractor, even if competitively selected, carries performance risk; any failure by All Seasons Property Maintenance Inc. to adequately perform could disrupt DOE operations. Secondly, the firm-fixed-price nature, while providing cost certainty, could incentivize the contractor to cut corners on service quality if not closely monitored. Thirdly, the duration of the contract (ending June 2025) means that unforeseen price increases in fuel, labor, or equipment maintenance could impact the contractor's profitability, potentially leading to requests for modification or performance issues. Finally, the limited competition under SAP might mean that the government did not secure the most cost-effective solution available in the market.
How does this contract align with the Department of Energy's broader facility management strategy?
This contract for snow removal services aligns with the Department of Energy's (DOE) fundamental need to maintain safe and operational facilities across its various sites. Ensuring access and preventing disruptions due to weather is a critical component of facility management, directly impacting employee safety, research continuity, and overall operational efficiency. By outsourcing these essential, albeit seasonal, services to a specialized provider like All Seasons Property Maintenance Inc., the DOE can focus its internal resources on its core mission activities. The use of SAP suggests this is a routine, relatively low-value procurement that fits within the agency's standard operating procedures for managing its real property assets, ensuring basic operational readiness during winter months.
Industry Classification
NAICS: Administrative and Support and Waste Management and Remediation Services › Services to Buildings and Dwellings › Landscaping Services
Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES
Competition & Pricing
Extent Competed: COMPETED UNDER SAP
Solicitation Procedures: SIMPLIFIED ACQUISITION
Solicitation ID: 89503422QWA000477
Offers Received: 2
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 2411 SIOUX CONIFER RD., WATERTOWN, SD, 57201
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $43,445
Exercised Options: $43,445
Current Obligation: $43,445
Actual Outlays: $38,990
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Timeline
Start Date: 2021-11-08
Current End Date: 2025-06-18
Potential End Date: 2025-06-18 00:00:00
Last Modified: 2026-04-03
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