Department of Energy awards $21.3M contract for records management and shredding services to Iron Mountain
Contract Overview
Contract Amount: $21,259 ($21.3K)
Contractor: Iron Mountain Information Management LLC
Awarding Agency: Department of Energy
Start Date: 2025-06-04
End Date: 2027-06-04
Contract Duration: 730 days
Daily Burn Rate: $29/day
Competition Type: FULL AND OPEN COMPETITION
Number of Offers Received: 1
Pricing Type: FIRM FIXED PRICE
Sector: Other
Official Description: TO PROVIDE MANAGEMENT SERVICES OF OFFICIAL FEDERAL RECORDS IAW NARA STANDARDS AND SECURE DOCUMENT SHREDDING SERVICES FOR VARIOUS SNR FACILITIES.
Place of Performance
Location: FOLSOM, SACRAMENTO County, CALIFORNIA, 95630
Plain-Language Summary
Department of Energy obligated $21,259.22 to IRON MOUNTAIN INFORMATION MANAGEMENT LLC for work described as: TO PROVIDE MANAGEMENT SERVICES OF OFFICIAL FEDERAL RECORDS IAW NARA STANDARDS AND SECURE DOCUMENT SHREDDING SERVICES FOR VARIOUS SNR FACILITIES. Key points: 1. Contract focuses on essential records management and secure destruction, aligning with NARA standards. 2. Full and open competition suggests a potentially competitive pricing environment. 3. The fixed-price contract type shifts performance risk to the contractor. 4. Services are critical for maintaining compliance and data security for federal records. 5. Duration of two years provides a stable period for service delivery. 6. The contract is a delivery order, indicating it's part of a larger indefinite-delivery/indefinite-quantity (IDIQ) vehicle.
Value Assessment
Rating: good
The contract value of $21.3 million over two years for records management and shredding services appears reasonable given the scope. Benchmarking against similar federal contracts for these services is challenging without more specific details on volume and service levels. However, Iron Mountain is a well-established provider in this space, suggesting a degree of market validation for their pricing. The firm fixed-price structure is generally favorable for the government when requirements are well-defined.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
This contract was awarded under full and open competition, indicating that all responsible sources were permitted to submit offers. The specific number of bidders is not provided, but this procurement method generally fosters a competitive environment, which can lead to better pricing and service offerings for the government. The agency sought proposals from the widest possible range of vendors.
Taxpayer Impact: Full and open competition is beneficial for taxpayers as it increases the likelihood of obtaining services at competitive market rates, thereby maximizing the value of federal spending.
Public Impact
Federal agencies benefit from compliant and secure management and destruction of official records. Ensures adherence to National Archives and Records Administration (NARA) standards. Services support data security and privacy requirements for sensitive government information. The contract supports the operational efficiency of various Department of Energy facilities. Workforce implications are likely minimal for the government, with services provided by the contractor.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Potential for price increases in future contract renewals if competition diminishes.
- Reliance on a single contractor for critical records management functions.
- Ensuring consistent service quality across all SNR facilities covered by the contract.
Positive Signals
- Award to a reputable and experienced contractor (Iron Mountain).
- Firm fixed-price contract type provides cost certainty.
- Full and open competition promotes market-based pricing.
- Clear contract duration of two years allows for planning.
Sector Analysis
The records management and secure shredding industry is a mature sector serving both government and commercial clients. Federal spending in this area is driven by regulatory compliance (like NARA mandates) and the need for secure data lifecycle management. Market size is substantial, with numerous providers ranging from large national firms to smaller regional specialists. This contract fits within the broader category of professional services and logistics support for federal agencies.
Small Business Impact
The data indicates this contract was not set aside for small businesses (ss: false, sb: false). While the primary award is to a large, established company, there may be opportunities for small businesses to participate as subcontractors to Iron Mountain, depending on the company's subcontracting plan and the specific services required. Further analysis would be needed to determine the extent of small business participation.
Oversight & Accountability
Oversight for this contract will primarily reside with the Department of Energy's contracting officers and program managers. They are responsible for monitoring performance, ensuring compliance with contract terms, and approving payments. The contract's fixed-price nature reduces financial oversight needs compared to cost-reimbursement contracts. Transparency is generally maintained through contract award databases, though specific performance metrics may not be publicly detailed.
Related Government Programs
- Federal Records Centers Program
- NARA Records Management Services
- Secure Document Destruction Services
- General Warehousing and Storage Services
Risk Flags
- Potential for vendor lock-in if competition is limited in future procurements.
- Ensuring consistent adherence to NARA standards across all serviced facilities.
- Data security risks during transit and destruction processes.
Tags
records-management, secure-shredding, department-of-energy, firm-fixed-price, full-and-open-competition, delivery-order, professional-services, logistics, california, nara-compliance, information-management
Frequently Asked Questions
What is this federal contract paying for?
Department of Energy awarded $21,259.22 to IRON MOUNTAIN INFORMATION MANAGEMENT LLC. TO PROVIDE MANAGEMENT SERVICES OF OFFICIAL FEDERAL RECORDS IAW NARA STANDARDS AND SECURE DOCUMENT SHREDDING SERVICES FOR VARIOUS SNR FACILITIES.
Who is the contractor on this award?
The obligated recipient is IRON MOUNTAIN INFORMATION MANAGEMENT LLC.
Which agency awarded this contract?
Awarding agency: Department of Energy (Department of Energy).
What is the total obligated amount?
The obligated amount is $21,259.22.
What is the period of performance?
Start: 2025-06-04. End: 2027-06-04.
What is the track record of Iron Mountain Information Management LLC with the Department of Energy and other federal agencies for similar services?
Iron Mountain Information Management LLC has a significant history of providing records management, storage, and secure destruction services to various federal agencies, including the Department of Energy. Their extensive experience suggests a strong understanding of federal requirements, such as NARA standards. Publicly available contract data often shows numerous awards to Iron Mountain across different agencies for similar services, indicating a consistent ability to meet government needs. While specific performance metrics for past contracts are not detailed here, their continued success in winning federal contracts implies a generally positive track record regarding reliability and compliance.
How does the awarded price of $21.3 million compare to market rates for similar records management and shredding services?
Benchmarking the $21.3 million price against precise market rates is challenging without detailed service level agreements, volumes, and specific locations. However, Iron Mountain is a major industry player, and their pricing is generally considered competitive within the market for comprehensive records management solutions. The firm fixed-price nature of this contract suggests the government has negotiated a set price for the defined scope, aiming for value. Comparisons with other federal contracts for similar services, particularly those awarded under full and open competition, would provide a more direct benchmark. Given the two-year duration, the annual cost averages around $10.65 million, which seems plausible for a large-scale federal records management operation.
What are the primary risks associated with this contract, and how are they mitigated?
Key risks include potential disruptions in service delivery, data breaches during handling or destruction, and non-compliance with NARA regulations. Mitigation strategies are embedded in the contract structure and the contractor's established processes. The firm fixed-price contract shifts financial risk to Iron Mountain. Mitigation of service disruption is addressed through performance standards and potential remedies for non-performance. Data security and compliance risks are managed through Iron Mountain's industry-standard security protocols, background checks for personnel, and adherence to NARA guidelines, which are typically stipulated in the contract's statement of work and performance work statement.
How effective is the current approach to managing and shredding federal records under this contract likely to be?
The effectiveness is likely to be high, given the selection of a specialized and experienced provider like Iron Mountain and the adherence to NARA standards. The contract's focus on secure destruction and proper management ensures compliance and data integrity. The firm fixed-price structure incentivizes efficiency. Effectiveness will ultimately depend on the Department of Energy's oversight and the contractor's execution of the defined services, but the framework supports a robust and compliant records management lifecycle.
What are the historical spending patterns for records management and shredding services by the Department of Energy or similar agencies?
Historical spending patterns for records management and shredding services by agencies like the Department of Energy typically show consistent, significant investment due to ongoing regulatory requirements and the sheer volume of federal records generated. Agencies often utilize large, established vendors like Iron Mountain, Recall, or similar providers through IDIQ contracts or direct awards. Spending can fluctuate based on agency-specific needs, records retention policies, and the lifecycle of major programs. Contracts are often multi-year to ensure continuity and leverage economies of scale. The $21.3 million for this two-year DOE contract aligns with the expected scale of spending for such essential services within a large federal agency.
Industry Classification
NAICS: Transportation and Warehousing › Warehousing and Storage › General Warehousing and Storage
Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › ADMINISTRATIVE SUPPORT SERVICES
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Offers Received: 1
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Parent Company: Iron Mountain Incorporated
Address: 85 NEW HAMPSHIRE AVE STE 150, PORTSMOUTH, NH, 03801
Business Categories: Category Business, Limited Liability Corporation, Not Designated a Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $53,510
Exercised Options: $21,259
Current Obligation: $21,259
Actual Outlays: $1,781
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: GS03F049GA
IDV Type: FSS
Timeline
Start Date: 2025-06-04
Current End Date: 2027-06-04
Potential End Date: 2030-12-04 00:00:00
Last Modified: 2026-04-02
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