DOE awards $3M RegScale implementation BPA call to Optivor Technologies for 3 years
Contract Overview
Contract Amount: $2,999,851 ($3.0M)
Contractor: Optivor Technologies, LLC
Awarding Agency: Department of Energy
Start Date: 2025-12-31
End Date: 2028-12-30
Contract Duration: 1,095 days
Daily Burn Rate: $2.7K/day
Competition Type: NOT COMPETED UNDER SAP
Number of Offers Received: 1
Pricing Type: FIRM FIXED PRICE
Sector: IT
Official Description: THE PURPOSE OF THIS BPA CALL IS TO PURCHASE AND IMPLEMENT REGSCALE
Place of Performance
Location: GERMANTOWN, MONTGOMERY County, MARYLAND, 20874
State: Maryland Government Spending
Plain-Language Summary
Department of Energy obligated $3.0 million to OPTIVOR TECHNOLOGIES, LLC for work described as: THE PURPOSE OF THIS BPA CALL IS TO PURCHASE AND IMPLEMENT REGSCALE Key points: 1. Contract awarded on a firm-fixed-price basis, indicating defined scope and cost. 2. The contract is a BPA Call, suggesting it leverages an existing agreement. 3. The award was not competed under SAP, raising questions about competition. 4. The duration of 1095 days (3 years) provides a stable period for implementation. 5. The North American Industry Classification System (NAICS) code 541519 points to 'Other Computer Related Services'. 6. The contract is not set aside for small businesses, nor does it appear to have subcontracting requirements. 7. The award is for implementation of RegScale, a regulatory compliance software.
Value Assessment
Rating: fair
The total award amount of $2,999,851.40 for a 3-year implementation of RegScale is difficult to benchmark without specific details on the scope of services and the number of users or modules involved. As a BPA Call, the pricing should ideally align with the terms of the underlying Blanket Purchase Agreement. Without access to the BPA's pricing structure or comparable implementation contracts for similar software, a definitive value-for-money assessment is challenging. The firm-fixed-price nature provides cost certainty, but the absence of competitive bidding limits the ability to assess if the price is optimal.
Cost Per Unit: N/A
Competition Analysis
Competition Level: limited
This contract was awarded as a BPA Call and was not competed under the Simplified Acquisition Procedures (SAP). The data indicates it was 'NOT COMPETED UNDER SAP', which suggests it may have been awarded under specific circumstances or exceptions within the existing BPA. The fact that it was not broadly competed means there were likely fewer than the full and open market potential bidders. The limited competition could potentially lead to less favorable pricing for the government compared to a fully competed scenario.
Taxpayer Impact: The lack of broad competition means taxpayers may not have benefited from the most competitive pricing that could have been achieved through a wider solicitation process.
Public Impact
The Department of Energy (DOE) will benefit from the implementation of RegScale, likely enhancing its regulatory compliance processes. The services delivered include the purchase and implementation of RegScale software. The geographic impact is primarily within the Department of Energy's operational locations. Workforce implications may include training for DOE personnel on the new RegScale system.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Limited competition raises concerns about potential overpayment and lack of market-driven pricing.
- Lack of small business set-aside or subcontracting requirements may limit opportunities for small businesses in this contract.
- The specific scope of 'implementation' is broad and could lead to cost overruns if not tightly managed.
Positive Signals
- Firm-fixed-price contract provides cost certainty for the government.
- Awarding a BPA Call leverages an existing agreement, potentially streamlining the procurement process.
- The 3-year duration offers stability for the implementation project.
Sector Analysis
The IT services sector, particularly software implementation and IT consulting, is a significant area of federal spending. This contract falls under 'Other Computer Related Services' (NAICS 541519). Federal agencies increasingly rely on specialized software solutions like RegScale to manage complex regulatory environments. The market for such compliance software and its implementation services is competitive, with numerous vendors offering solutions. Benchmarking this contract's value would ideally involve comparing its per-user or per-module cost against similar RegScale implementations or comparable regulatory compliance software projects within the federal government or large commercial enterprises.
Small Business Impact
This contract was not set aside for small businesses, and the data indicates 'sb': false. There is no explicit mention of subcontracting requirements. This suggests that small businesses are unlikely to be directly involved as prime contractors or significant subcontractors on this specific award. The absence of small business considerations in this procurement may not significantly impact the broader small business ecosystem unless this is part of a larger trend for similar IT service procurements within the agency.
Oversight & Accountability
Oversight for this contract would primarily fall under the Department of Energy's contracting officers and program managers. As a BPA Call, oversight may also be influenced by the terms and oversight mechanisms of the parent Blanket Purchase Agreement. Transparency is dependent on the agency's public reporting practices for BPA Calls. Inspector General jurisdiction would apply if any fraud, waste, or abuse is suspected.
Related Government Programs
- General Services Administration (GSA) Schedules
- IT Professional Services
- Software Licensing and Implementation
- Regulatory Compliance Management Systems
Risk Flags
- Limited competition
- Lack of small business participation
- Potential for cost overruns if scope is not well-defined
Tags
it-services, software-implementation, department-of-energy, bpa-call, firm-fixed-price, limited-competition, computer-related-services, maryland, optivor-technologies, regscale
Frequently Asked Questions
What is this federal contract paying for?
Department of Energy awarded $3.0 million to OPTIVOR TECHNOLOGIES, LLC. THE PURPOSE OF THIS BPA CALL IS TO PURCHASE AND IMPLEMENT REGSCALE
Who is the contractor on this award?
The obligated recipient is OPTIVOR TECHNOLOGIES, LLC.
Which agency awarded this contract?
Awarding agency: Department of Energy (Department of Energy).
What is the total obligated amount?
The obligated amount is $3.0 million.
What is the period of performance?
Start: 2025-12-31. End: 2028-12-30.
What is the specific scope of 'implementation' for RegScale under this BPA Call, and how does it compare to standard implementation packages offered by RegScale?
The provided data does not detail the specific scope of 'implementation' for RegScale. This typically includes activities such as software installation, configuration, customization, data migration, user training, and integration with existing systems. Without this detail, it's difficult to assess if the $3 million price tag is reasonable. Standard implementation packages vary widely based on the complexity of the client's environment and the specific modules of RegScale being deployed. A thorough analysis would require reviewing the Statement of Work (SOW) associated with this BPA Call to understand the deliverables, timelines, and resource allocation. Comparing this scope to industry benchmarks for RegScale or similar regulatory compliance software implementations would be crucial for a value assessment.
What is Optivor Technologies, LLC's track record with the Department of Energy or similar federal agencies for IT implementation projects?
Information regarding Optivor Technologies, LLC's specific track record with the Department of Energy (DOE) or similar federal agencies for IT implementation projects is not detailed in the provided data. A comprehensive assessment would require researching the company's past performance evaluations (e.g., Contractor Performance Assessment Reporting System - CPARS), previous contract awards, and any publicly available project portfolios. Understanding their experience with regulatory compliance software implementations, particularly RegScale, would be key. A history of successful, on-time, and within-budget project completions for federal clients would indicate a lower performance risk, while a pattern of issues could signal potential challenges for this current BPA Call.
How does the $3 million cost for a 3-year RegScale implementation compare to similar federal contracts for regulatory compliance software?
Benchmarking the $3 million cost for a 3-year RegScale implementation is challenging without more specific details on the scope, number of users, and modules included. However, federal contracts for regulatory compliance software and associated implementation services can range significantly. Smaller-scale deployments or basic software licenses might cost tens to hundreds of thousands of dollars, while large-scale, complex enterprise-wide implementations with extensive customization and integration can run into millions. If this BPA Call involves a comprehensive implementation across a large portion of the DOE, supporting numerous users and integrating with multiple legacy systems, $3 million over three years might be within a reasonable range. Conversely, if the scope is more limited, this figure could represent a higher-than-average cost per user or per module compared to other federal IT procurements.
What are the primary risks associated with a 'NOT COMPETED UNDER SAP' award for a significant IT implementation contract?
The primary risks associated with a 'NOT COMPETED UNDER SAP' award, especially for a significant IT implementation contract like this one, revolve around reduced price competition and potential lack of optimal value. When a contract is not competed under Simplified Acquisition Procedures (SAP) or full and open competition, it implies that fewer vendors had the opportunity to bid. This can lead to the government potentially paying a higher price than if multiple vendors had competed. There's also a risk that the chosen vendor may not be the absolute best fit in terms of technical solution or long-term support, as a broader competition might have revealed superior alternatives. Furthermore, the justification for not competing needs to be robust to ensure fairness and prevent potential protests or accusations of impropriety.
What is the historical spending pattern for 'Other Computer Related Services' (NAICS 541519) by the Department of Energy?
Historical spending data for 'Other Computer Related Services' (NAICS 541519) by the Department of Energy (DOE) would provide context for the $3 million award. Agencies like the DOE often spend substantial amounts on a wide array of IT services, including software implementation, consulting, and support, which fall under this broad NAICS code. Analyzing past DOE spending in this category would reveal trends in contract values, types of services procured, and common contractors. For instance, if the DOE typically awards numerous contracts in the $1-5 million range for similar services, this RegScale BPA Call would appear consistent with historical patterns. Conversely, if this award is significantly larger or smaller than typical, it might warrant further investigation into the specific needs driving this procurement.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services
Product/Service Code: IT AND TELECOM - APLLICATIONS
Competition & Pricing
Extent Competed: NOT COMPETED UNDER SAP
Solicitation Procedures: SIMPLIFIED ACQUISITION
Offers Received: 1
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 7616 SOUTHLAND BLVD STE 111, ORLANDO, FL, 32809
Business Categories: Category Business, Limited Liability Corporation, Small Business, Special Designations, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business
Financial Breakdown
Contract Ceiling: $19,994,586
Exercised Options: $2,999,851
Current Obligation: $2,999,851
Actual Outlays: $2,999,851
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED
Parent Contract
Parent Award PIID: 89303025AIM000024
IDV Type: BPA
Timeline
Start Date: 2025-12-31
Current End Date: 2028-12-30
Potential End Date: 2028-12-30 00:00:00
Last Modified: 2026-03-05
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