Department of Energy awards $7M facilities support contract to Pace Enterprises of West Virginia Inc
Contract Overview
Contract Amount: $7,057,712 ($7.1M)
Contractor: Pace Enterprises of West Virginia Inc
Awarding Agency: Department of Energy
Start Date: 2024-06-01
End Date: 2026-05-31
Contract Duration: 729 days
Daily Burn Rate: $9.7K/day
Competition Type: NOT AVAILABLE FOR COMPETITION
Number of Offers Received: 1
Pricing Type: FIRM FIXED PRICE
Sector: Other
Official Description: GROUNDS MAINTENANCE, JANITORIAL AND RELATED SERVICES - NATIONAL ENERGY TECHNOLOGY LABORATORY (NETL) - MORGANTOWN WEST VIRGINIA
Place of Performance
Location: MORGANTOWN, MONONGALIA County, WEST VIRGINIA, 26501
Plain-Language Summary
Department of Energy obligated $7.1 million to PACE ENTERPRISES OF WEST VIRGINIA INC for work described as: GROUNDS MAINTENANCE, JANITORIAL AND RELATED SERVICES - NATIONAL ENERGY TECHNOLOGY LABORATORY (NETL) - MORGANTOWN WEST VIRGINIA Key points: 1. Contract awarded on a firm-fixed-price basis, indicating clear cost expectations. 2. The contract duration is 729 days, suggesting a medium-term service requirement. 3. Awarded by the Department of Energy, aligning with national energy research infrastructure. 4. The contractor, Pace Enterprises of West Virginia Inc., is based in the state where services are rendered. 5. This contract falls under Facilities Support Services, a common operational need for government agencies. 6. The contract was not competed, raising questions about potential cost efficiencies and market engagement.
Value Assessment
Rating: fair
The contract value of $7,057,711.51 over two years for grounds maintenance and janitorial services appears to be within a reasonable range for a facility of the National Energy Technology Laboratory's (NETL) size. However, without specific details on the scope of services, square footage, or service frequency, a precise benchmark is difficult. The firm-fixed-price structure provides cost certainty for the government, but it may not capture the best possible value if market competition were leveraged.
Cost Per Unit: N/A
Competition Analysis
Competition Level: sole-source
This contract was awarded on a sole-source basis, meaning it was not openly competed. This approach can be justified for various reasons, such as specialized capabilities, urgent needs, or existing contractor performance. However, the lack of competition limits the government's ability to explore a broader range of service providers and potentially secure more competitive pricing through an open bidding process.
Taxpayer Impact: The absence of competition means taxpayers may not benefit from the cost savings that could arise from a competitive bidding environment, potentially leading to a higher overall cost for these essential services.
Public Impact
The National Energy Technology Laboratory (NETL) in Morgantown, West Virginia, will benefit from consistent and reliable grounds maintenance and janitorial services. Essential facility upkeep services will be delivered, ensuring a safe and functional working environment for NETL personnel. The geographic impact is localized to Morgantown, West Virginia, supporting local operations. The contract is likely to support local employment through Pace Enterprises of West Virginia Inc.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Lack of competition may lead to higher costs than a competed contract.
- Sole-source awards can reduce transparency and opportunities for new market entrants.
- Dependence on a single contractor for essential services carries inherent risk.
Positive Signals
- Firm-fixed-price contract provides cost certainty for the government.
- Contractor is based in the state where services are performed, potentially fostering local economic ties.
- Services are critical for the operational continuity of a key national energy research facility.
Sector Analysis
Facilities support services, including grounds maintenance and janitorial work, represent a significant segment of the government contracting market. This sector is characterized by a mix of large and small businesses competing for contracts across various agencies. The National Energy Technology Laboratory (NETL) requires these services to maintain its research infrastructure, making this contract a standard but essential component of its operational budget. Benchmarking this specific award against similar contracts for facilities support at national laboratories or research institutions would provide further context on its value.
Small Business Impact
The data indicates that this contract was not awarded to a small business (ss: false) and there is no indication of a small business set-aside (sb: false). Therefore, this contract does not directly contribute to small business set-aside goals. However, the prime contractor, Pace Enterprises of West Virginia Inc., may engage small businesses as subcontractors, though this information is not detailed in the provided data. The impact on the broader small business ecosystem is likely minimal unless significant subcontracting opportunities arise.
Oversight & Accountability
Oversight for this contract would typically fall under the purview of the Department of Energy's contracting officers and program managers at the National Energy Technology Laboratory. The firm-fixed-price nature of the contract simplifies some aspects of oversight by focusing on deliverable completion rather than cost reconciliation. Transparency is limited due to the sole-source award, but contract details should be publicly available through federal procurement databases. Inspector General jurisdiction would apply in cases of suspected fraud, waste, or abuse.
Related Government Programs
- Facilities Maintenance and Operations
- Janitorial and Cleaning Services
- Groundskeeping Services
- National Energy Technology Laboratory Operations
Risk Flags
- Sole-source award may limit cost-effectiveness.
- Lack of competition could reduce market innovation.
- Performance monitoring is critical for sole-source contracts.
Tags
facilities-support, grounds-maintenance, janitorial-services, department-of-energy, national-energy-technology-laboratory, morgantown, west-virginia, definitive-contract, firm-fixed-price, sole-source, non-small-business
Frequently Asked Questions
What is this federal contract paying for?
Department of Energy awarded $7.1 million to PACE ENTERPRISES OF WEST VIRGINIA INC. GROUNDS MAINTENANCE, JANITORIAL AND RELATED SERVICES - NATIONAL ENERGY TECHNOLOGY LABORATORY (NETL) - MORGANTOWN WEST VIRGINIA
Who is the contractor on this award?
The obligated recipient is PACE ENTERPRISES OF WEST VIRGINIA INC.
Which agency awarded this contract?
Awarding agency: Department of Energy (Department of Energy).
What is the total obligated amount?
The obligated amount is $7.1 million.
What is the period of performance?
Start: 2024-06-01. End: 2026-05-31.
What is the track record of Pace Enterprises of West Virginia Inc. with federal contracts, particularly with the Department of Energy?
Information regarding the specific track record of Pace Enterprises of West Virginia Inc. with federal contracts, especially with the Department of Energy, is not detailed in the provided data. A comprehensive analysis would require reviewing the company's past performance evaluations (e.g., Contractor Performance Assessment Reporting System - CPARS), any previous awards, and any history of disputes or contract terminations. Understanding their experience with similar scope and scale of services would be crucial for assessing their capability and reliability in fulfilling this current contract.
How does the awarded amount compare to similar grounds maintenance and janitorial contracts for federal facilities of comparable size and complexity?
Without specific details on the scope of services, square footage, and service frequency required for the National Energy Technology Laboratory (NETL), a precise comparison is challenging. However, a $7 million contract over two years for facilities support services suggests a substantial requirement. To benchmark effectively, one would need to identify similar contracts awarded by the Department of Energy or other agencies for research laboratories or large office complexes. Factors such as geographic location (labor costs), specific service inclusions (e.g., specialized cleaning, landscaping intensity), and contract type (firm-fixed-price vs. cost-plus) would need to be considered for a meaningful comparison of value for money.
What are the specific risks associated with awarding this contract on a sole-source basis?
The primary risk of a sole-source award is the potential for inflated pricing due to the absence of competitive pressure. Taxpayers may end up paying more than necessary compared to a scenario where multiple vendors bid for the contract. Additionally, sole-source awards can limit innovation and the introduction of new efficiencies that might be brought by a wider pool of contractors. There's also a risk of complacency from the awarded contractor, knowing they do not face immediate competition for renewal, which could potentially impact service quality over time if not rigorously overseen.
What are the key performance indicators (KPIs) that will be used to measure the effectiveness of the services provided under this contract?
The provided data does not specify the Key Performance Indicators (KPIs) for this contract. Typically, for grounds maintenance and janitorial services, KPIs would include metrics related to cleanliness standards (e.g., inspection scores), response times for service requests (e.g., spills, equipment malfunctions), landscape maintenance quality (e.g., mowing frequency, weed control), waste management efficiency, and adherence to safety protocols. The contract's performance work statement (PWS) would detail these KPIs and the methods for measuring and reporting performance, which are crucial for ensuring the government receives the expected value.
What is the historical spending pattern for grounds maintenance and janitorial services at the National Energy Technology Laboratory (NETL)?
The provided data snippet focuses on a single, recently awarded contract and does not offer historical spending patterns for NETL. To determine historical spending, one would need to access federal procurement databases (like USAspending.gov or FPDS) and query for all contracts related to facilities support, grounds maintenance, and janitorial services awarded to NETL over several previous fiscal years. Analyzing this historical data would reveal trends in contract values, types of services procured, and the contractors utilized, providing context for the current award's value and duration.
Are there any specific environmental or sustainability requirements included in the contract for grounds maintenance?
The provided data does not specify any environmental or sustainability requirements for the grounds maintenance services. Modern federal contracts often include clauses related to the use of eco-friendly cleaning products, sustainable landscaping practices (e.g., water conservation, integrated pest management), proper waste disposal and recycling, and potentially the use of low-emission equipment. A thorough review of the contract's Performance Work Statement (PWS) and associated clauses would be necessary to ascertain the presence and specifics of any such requirements.
Industry Classification
NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services
Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES
Competition & Pricing
Extent Competed: NOT AVAILABLE FOR COMPETITION
Solicitation Procedures: ONLY ONE SOURCE
Offers Received: 1
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 889 MYLAN PARK LN, MORGANTOWN, WV, 26501
Business Categories: AbilityOne Program Participant, Category Business, Community Development Corporation, Corporate Entity Tax Exempt, Nonprofit Organization, Not Designated a Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $17,622,814
Exercised Options: $7,120,944
Current Obligation: $7,057,712
Actual Outlays: $5,879,817
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Cost or Pricing Data: NO
Timeline
Start Date: 2024-06-01
Current End Date: 2026-05-31
Potential End Date: 2029-05-31 00:00:00
Last Modified: 2026-03-26
More Contracts from Pace Enterprises of West Virginia Inc
- Grounds Maintenance, Janitorial and Related Services for the National Energy Technology Laboratory (netl) Morgantown — $14.3M (Department of Energy)
- Housekeeping Services — $10.5M (Department of Energy)
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