NARA Awards $2.1M Security Contract for Gerald R. Ford Library, Extending to 2026

Contract Overview

Contract Amount: $2,136,278 ($2.1M)

Contractor: Stratus Security Management Inc

Awarding Agency: National Archives and Records Administration

Start Date: 2024-10-01

End Date: 2026-09-30

Contract Duration: 729 days

Daily Burn Rate: $2.9K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: THIS TASK ORDER FOR SECURITY GUARD SERVICES AT THE GERALD R. FORD PRESIDENTIAL LIBRARY AND MUSEUM IS HEREBY ISSUED WITH A PERIOD OF PERFORMANCE OF OCTOBER 1, 2024 THROUGH SEPTEMBER 30, 2025 PLUS FOUR (4) OPTION YEARS.

Place of Performance

Location: GRAND RAPIDS, KENT County, MICHIGAN, 49504

State: Michigan Government Spending

Plain-Language Summary

National Archives and Records Administration obligated $2.1 million to STRATUS SECURITY MANAGEMENT INC for work described as: THIS TASK ORDER FOR SECURITY GUARD SERVICES AT THE GERALD R. FORD PRESIDENTIAL LIBRARY AND MUSEUM IS HEREBY ISSUED WITH A PERIOD OF PERFORMANCE OF OCTOBER 1, 2024 THROUGH SEPTEMBER 30, 2025 PLUS FOUR (4) OPTION YEARS. Key points: 1. Contract value of $2.1M for one base year with four option years. 2. Competition method was 'Full and Open', suggesting broad market engagement. 3. Risk appears moderate given the essential nature of security services. 4. Sector is primarily Facilities Support Services, with potential IT integration.

Value Assessment

Rating: good

The contract value of $2.1M for a 5-year period (including options) for security guard services appears reasonable. Benchmarking against similar contracts for presidential libraries or federal facilities of comparable size and security needs would provide a more precise assessment.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, which typically fosters competitive pricing and allows the government to obtain best value. The use of a Firm Fixed Price contract provides cost certainty.

Taxpayer Impact: The competitive award process aims to ensure taxpayer funds are used efficiently for essential security services.

Public Impact

Ensures continuous security for a significant historical and cultural site. Supports national archives and presidential records preservation. Provides employment opportunities within the security services industry.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for price increases in option years.
Dependence on contractor performance for critical security functions.

Positive Signals

Full and open competition utilized.
Firm Fixed Price contract type.

Sector Analysis

This contract falls under facilities support services, specifically security. Spending in this sector is generally stable, driven by the need for physical security across government and private entities. Benchmarks vary widely based on location, service level, and facility type.

Small Business Impact

While the award was made to STRATUS SECURITY MANAGEMENT INC, it's unclear if this is a large or small business. The 'Full and Open Competition' method does not preclude small business participation, but specific set-asides were not indicated.

Oversight & Accountability

The National Archives and Records Administration is responsible for oversight. The contract structure with defined performance periods and option years allows for performance review before exercising future options.

Related Government Programs

Engineering Services
National Archives and Records Administration Contracting
National Archives and Records Administration Programs

Risk Flags

Contractor performance risk
Potential for price increases in option years
Ensuring consistent service quality over the contract duration
Dependence on a single contractor for critical security functions

Frequently Asked Questions

What is this federal contract paying for?

National Archives and Records Administration awarded $2.1 million to STRATUS SECURITY MANAGEMENT INC. THIS TASK ORDER FOR SECURITY GUARD SERVICES AT THE GERALD R. FORD PRESIDENTIAL LIBRARY AND MUSEUM IS HEREBY ISSUED WITH A PERIOD OF PERFORMANCE OF OCTOBER 1, 2024 THROUGH SEPTEMBER 30, 2025 PLUS FOUR (4) OPTION YEARS.

Who is the contractor on this award?

The obligated recipient is STRATUS SECURITY MANAGEMENT INC.

Which agency awarded this contract?

Awarding agency: National Archives and Records Administration (National Archives and Records Administration).

What is the total obligated amount?

The obligated amount is $2.1 million.

What is the period of performance?

Start: 2024-10-01. End: 2026-09-30.

What is the historical performance record of STRATUS SECURITY MANAGEMENT INC with federal contracts, particularly for similar facilities?

Assessing the contractor's past performance is crucial. A review of their federal contract history, including any past performance evaluations or awards/debarments, would reveal their reliability and capability in delivering security services. This information helps mitigate performance risks and ensures the government is partnering with a competent provider.

Are there specific performance metrics or KPIs tied to this contract to ensure service quality and effectiveness?

Effective oversight requires clearly defined performance metrics (Key Performance Indicators - KPIs). These should cover aspects like response times, guard attentiveness, incident reporting accuracy, and adherence to post orders. Regular performance reviews against these KPIs are essential for ensuring the security services meet the government's needs and justify the expenditure.

What is the potential cost escalation in the option years, and how is it managed?

While the base period is fixed, option years may include provisions for price adjustments. Understanding the basis for these adjustments (e.g., economic price adjustments, inflation indices) and the government's right to negotiate or decline them is important. Proactive monitoring of market rates for security services can help ensure fair pricing in option years.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Architectural, Engineering, and Related Services › Engineering Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 19804 FITZPATRICK ST, DETROIT, MI, 48228

Business Categories: Black American Owned Business, Category Business, HUBZone Firm, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $7,357,275

Exercised Options: $2,944,209

Current Obligation: $2,136,278

Actual Outlays: $1,886,431

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: GS07F0266V

IDV Type: FSS

Timeline