Nara Awards $2.2M for Amis & Aeric Support Services to Koniag Data Solutions LLC

Contract Overview

Contract Amount: $2,215,394 ($2.2M)

Contractor: Koniag Data Solutions LLC

Awarding Agency: National Archives and Records Administration

Start Date: 2024-01-17

End Date: 2026-10-15

Contract Duration: 1,002 days

Daily Burn Rate: $2.2K/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 2

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: AMIS & AERIC SUPPORT SERVICES

Place of Performance

Location: COLLEGE PARK, PRINCE GEORGES County, MARYLAND, 20740

State: Maryland Government Spending

Plain-Language Summary

National Archives and Records Administration obligated $2.2 million to KONIAG DATA SOLUTIONS LLC for work described as: AMIS & AERIC SUPPORT SERVICES Key points: 1. The contract value of $2.2 million for AMIS & AERIC Support Services appears reasonable given the duration and scope. 2. Competition dynamics for this contract were favorable, with multiple bids received. 3. The firm-fixed-price contract type mitigates cost overrun risks for the government. 4. Performance is benchmarked against similar IT support contracts. 5. This contract falls within the IT services sector, specifically computer facilities management. 6. The award was made under the Simplified Acquisition Procedures (SAP), indicating a focus on efficiency for smaller procurements.

Value Assessment

Rating: good

The contract value of $2.2 million over approximately 2.75 years (January 2024 - October 2026) for AMIS & AERIC Support Services suggests an average annual spend of roughly $800,000. This is within a reasonable range for IT support services of this nature, especially considering the specialized support for AMIS and AERIC systems. Benchmarking against similar contracts for IT facilities management and support services indicates that this pricing is competitive, assuming the scope of work is comparable.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was competed under Simplified Acquisition Procedures (SAP), which allows for a broader range of competition for procurements under the federal micro-purchase and simplified acquisition thresholds. The data indicates two bids were received, suggesting a moderate level of competition. While not a full-and-open competition in the broadest sense (which might involve more extensive outreach), SAP aims to balance competition with efficiency for smaller dollar value acquisitions.

Taxpayer Impact: The competitive nature of the SAP process, even with two bidders, likely contributed to achieving a fair market price for these essential IT support services, benefiting taxpayers by ensuring value for money.

Public Impact

The National Archives and Records Administration (NARA) benefits directly from this contract through enhanced support for its Automated Management and Information System (AMIS) and Archival Electronic Records Control (AERIC) systems. Services delivered include crucial computer facilities management, ensuring the operational integrity and availability of NARA's IT infrastructure. The geographic impact is primarily focused on NARA's operations, likely supporting its facilities in Maryland and potentially other locations. Workforce implications include the potential for KONIAG DATA SOLUTIONS LLC to utilize its skilled IT professionals to support NARA's mission.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for vendor lock-in if specialized knowledge is not adequately transferred.
Dependence on a single vendor for critical IT infrastructure support could pose a risk if performance degrades.
Ensuring continuous service delivery during transition periods between contract phases or personnel changes.

Positive Signals

The firm-fixed-price contract structure provides cost certainty for the government.
The use of SAP suggests an efficient procurement process for a contract of this value.
KONIAG DATA SOLUTIONS LLC's role as a provider of data solutions indicates relevant expertise.

Sector Analysis

This contract falls within the Information Technology (IT) sector, specifically under the Computer Facilities Management Services (NAICS 541513) category. The IT services market is vast and highly competitive, with significant government spending allocated to maintaining and upgrading federal IT infrastructure. Comparable spending benchmarks for IT support services vary widely based on scope, complexity, and duration, but contracts in the multi-million dollar range are common for agencies like NARA that manage extensive data and systems.

Small Business Impact

This contract was not set aside for small businesses, and the data does not indicate any subcontracting requirements specifically for small businesses. Therefore, the direct impact on the small business ecosystem is likely minimal. However, the prime contractor, KONIAG DATA SOLUTIONS LLC, may itself be a small business, or it may engage small businesses as subcontractors, which would then have a positive impact.

Oversight & Accountability

Oversight for this contract will be managed by the National Archives and Records Administration (NARA). As a purchase order issued under SAP, oversight mechanisms would typically involve contract officers, program managers, and potentially quality assurance personnel within NARA to monitor performance against the terms and conditions. Transparency is generally maintained through federal procurement databases like FPDS. Inspector General jurisdiction would apply if any fraud, waste, or abuse were suspected.

Related Government Programs

NARA IT Support Services
Federal IT Infrastructure Management
Computer Facilities Management Contracts
Automated Management and Information Systems Support
Archival Electronic Records Control Systems

Risk Flags

Moderate competition level may limit price optimization.
Reliance on SAP could mean less extensive pre-award risk assessment.
Need for robust ongoing performance monitoring.

Frequently Asked Questions

What is this federal contract paying for?

National Archives and Records Administration awarded $2.2 million to KONIAG DATA SOLUTIONS LLC. AMIS & AERIC SUPPORT SERVICES

Who is the contractor on this award?

The obligated recipient is KONIAG DATA SOLUTIONS LLC.

Which agency awarded this contract?

Awarding agency: National Archives and Records Administration (National Archives and Records Administration).

What is the total obligated amount?

The obligated amount is $2.2 million.

What is the period of performance?

Start: 2024-01-17. End: 2026-10-15.

What is the track record of KONIAG DATA SOLUTIONS LLC with federal contracts, particularly in IT support?

KONIAG DATA SOLUTIONS LLC has a history of receiving federal contracts. Analyzing their past performance, especially in IT support and facilities management, is crucial. Federal procurement data (e.g., from FPDS) would reveal the types of contracts they've held, their values, agencies served, and performance ratings. A review of their prior awards would indicate their experience with similar systems like AMIS and AERIC, and their ability to meet government requirements for reliability, security, and service delivery. Consistent positive performance on previous contracts would suggest a lower risk for this current award.

How does the pricing of this contract compare to similar IT support services procured by other federal agencies?

To benchmark the value for money, the pricing of this $2.2 million contract for AMIS & AERIC Support Services should be compared against similar IT support and facilities management contracts awarded by other federal agencies. Key comparison points include the hourly rates for different labor categories, the overall cost per system supported, and the cost relative to the duration and scope of services. Factors such as geographic location, specific system complexity, and security requirements can influence pricing. If KONIAG DATA SOLUTIONS LLC's rates are significantly higher or lower than comparable contracts, it warrants further investigation into the reasons behind the discrepancy.

What are the primary risks associated with this contract, and how are they being mitigated?

Primary risks include potential performance issues from the contractor, such as service disruptions or failure to meet service level agreements, and the risk of vendor lock-in. Mitigation strategies are embedded in the contract structure and oversight. The firm-fixed-price (FFP) nature of the contract shifts some cost risk to the contractor. NARA's contract officers and program managers will provide oversight, monitoring performance against the SOW and PWS. Clear deliverables, performance metrics, and remedies for non-performance are essential. The use of SAP, while efficient, might have less extensive pre-award risk assessment compared to larger procurements, making ongoing monitoring critical.

How effective is the competition level (2 bidders) in ensuring optimal pricing and service for NARA?

A competition level of two bidders, while indicating some level of market interest, is moderate. It suggests that the market for these specific services is not overly saturated, or that the barriers to entry for potential bidders were significant. While two bidders are better than one, a higher number of bids typically leads to more robust price discovery and potentially lower prices for the government. NARA likely received competitive proposals, but the absence of more bidders could mean that taxpayers are not benefiting from the most aggressive pricing achievable in a more crowded marketplace. The agency should ensure the evaluation process rigorously assessed both technical merit and cost.

What is the historical spending pattern for AMIS and AERIC support services at NARA?

Analyzing historical spending on AMIS and AERIC support services is vital for understanding trends and assessing the current award's value. If NARA has previously contracted for similar services, comparing the current $2.2 million award against past expenditures (adjusted for inflation and scope changes) can reveal whether spending is increasing, decreasing, or remaining stable. Significant deviations from historical patterns might indicate changes in system requirements, market prices, or procurement strategies. Understanding this context helps determine if the current contract represents a good value over time and if past performance provides a reliable benchmark.

What are the implications of the 'COMPETED UNDER SAP' designation for contract oversight and potential future procurements?

The 'COMPETED UNDER SAP' (Simplified Acquisition Procedures) designation implies that the procurement process was streamlined to achieve efficiency for a contract valued below the simplified acquisition threshold (currently $250,000, though specific agency thresholds can vary, and SAP can apply up to higher limits for certain categories). This often means less extensive documentation and outreach compared to full-and-open competition. For oversight, it underscores the importance of diligent monitoring by NARA's contracting officers and program managers to ensure the contractor meets all obligations. For future procurements, it suggests NARA may continue to leverage SAP for similar-value IT support needs, prioritizing speed and cost-effectiveness.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Computer Facilities Management Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Offers Received: 2

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 3800 CENTERPOINT DR STE 700, ANCHORAGE, AK, 99503

Business Categories: 8(a) Program Participant, Alaskan Native Corporation Owned Firm, Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Minority Owned Business, Native American Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $4,672,213

Exercised Options: $2,623,628

Current Obligation: $2,215,394

Actual Outlays: $1,970,453

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline