National Archives awards $142.9M contract for utility vehicles, training, and maintenance to FEDERAL CONTRACTS LLC

Contract Overview

Contract Amount: $142,949 ($142.9K)

Contractor: Federal Contracts LLC

Awarding Agency: National Archives and Records Administration

Start Date: 2024-04-05

End Date: 2027-04-04

Contract Duration: 1,094 days

Daily Burn Rate: $131/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: CROWN WORK ASSIST VEHICLES, TRAINING, AND MAINTENANCE AND REPAIR SERVICES

Place of Performance

Location: COLLEGE PARK, PRINCE GEORGES County, MARYLAND, 20740

State: Maryland Government Spending

Plain-Language Summary

National Archives and Records Administration obligated $142,949 to FEDERAL CONTRACTS LLC for work described as: CROWN WORK ASSIST VEHICLES, TRAINING, AND MAINTENANCE AND REPAIR SERVICES Key points: 1. Contract value represents a significant investment in fleet management and operational readiness. 2. Full and open competition suggests a potentially competitive bidding process, which can drive better pricing. 3. The fixed-price contract type shifts performance risk to the contractor. 4. The contract duration of nearly three years allows for sustained support and predictable costs. 5. The North American Industry Classification System (NAICS) code 336112 indicates a focus on light truck and utility vehicle manufacturing and related services. 6. The award to a single contractor, FEDERAL CONTRACTS LLC, warrants scrutiny for potential concentration risk.

Value Assessment

Rating: good

The contract value of $142.9 million for Crown Work Assist Vehicles, training, and maintenance over approximately three years appears to be within a reasonable range for comprehensive fleet support services. Benchmarking against similar large-scale vehicle acquisition and maintenance contracts is challenging without more specific details on the scope of services and vehicle types. However, the firm fixed-price structure suggests that the contractor bears the primary risk for cost overruns, which is generally favorable for the government.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, indicating that all responsible sources were permitted to submit bids. This approach is designed to maximize competition and potentially achieve the best value for the government. The number of bidders is not specified, but the process itself suggests a deliberate effort to solicit a wide range of offers.

Taxpayer Impact: Full and open competition generally leads to more competitive pricing for taxpayers by encouraging multiple companies to vie for the contract, driving down costs through market forces.

Public Impact

Federal employees across various agencies will benefit from reliable and maintained work assist vehicles. The contract ensures the availability of essential vehicles for operational tasks, training, and maintenance. Services are likely to be delivered nationwide, supporting federal operations across different geographic locations. The contract supports jobs within the vehicle manufacturing, maintenance, and training sectors.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for vendor lock-in if FEDERAL CONTRACTS LLC becomes the sole provider for an extended period.
Reliance on a single contractor for critical vehicle support could pose a risk if the contractor experiences financial or operational difficulties.

Positive Signals

The firm fixed-price contract type provides cost certainty for the government.
Full and open competition suggests a robust process for selecting the most capable and cost-effective provider.
The contract duration allows for long-term planning and consistent service delivery.

Sector Analysis

This contract falls within the broader automotive and fleet management sector, specifically focusing on light trucks and utility vehicles. The market for government vehicle procurement and maintenance is substantial, with agencies relying on these assets for a wide range of operations. Spending in this area is influenced by fleet age, operational demands, and technological advancements in vehicle efficiency and safety. Comparable spending benchmarks would typically involve analyzing other large federal contracts for similar vehicle types and service scopes across agencies like the General Services Administration (GSA) or the Department of Defense.

Small Business Impact

The data indicates that small business participation was not a primary consideration for this specific award, as the 'sb' (small business) flag is false. There is no explicit mention of small business set-asides or subcontracting requirements. This suggests that the primary focus was on securing the best overall value through full and open competition, rather than specifically targeting small business engagement for this particular contract. Future analysis could explore if subcontracting opportunities arise from the prime contractor.

Oversight & Accountability

Oversight for this contract will likely be managed by the contracting officer and program managers within the National Archives and Records Administration. The firm fixed-price nature of the contract provides a degree of accountability by tying payment to deliverables. Transparency is generally maintained through contract award databases, though specific performance metrics and oversight reports may not be publicly accessible. The Inspector General of the National Archives and Records Administration would have jurisdiction to investigate any potential fraud, waste, or abuse related to this contract.

Related Government Programs

Federal Fleet Management Services
Vehicle Acquisition and Maintenance Contracts
Government Vehicle Procurement
Light Truck and Utility Vehicle Manufacturing
Public Sector Fleet Operations

Risk Flags

Potential for vendor lock-in
Reliance on single contractor for critical services

Frequently Asked Questions

What is this federal contract paying for?

National Archives and Records Administration awarded $142,949 to FEDERAL CONTRACTS LLC. CROWN WORK ASSIST VEHICLES, TRAINING, AND MAINTENANCE AND REPAIR SERVICES

Who is the contractor on this award?

The obligated recipient is FEDERAL CONTRACTS LLC.

Which agency awarded this contract?

Awarding agency: National Archives and Records Administration (National Archives and Records Administration).

What is the total obligated amount?

The obligated amount is $142,949.

What is the period of performance?

Start: 2024-04-05. End: 2027-04-04.

What is the track record of FEDERAL CONTRACTS LLC in delivering similar vehicle support services to the federal government?

FEDERAL CONTRACTS LLC's track record in delivering similar vehicle support services is a critical factor in assessing the risk and potential success of this contract. While the provided data does not detail past performance, a thorough review would involve examining the company's contract history, including previous awards, performance evaluations (such as Contractor Performance Assessment Reporting System - CPARS), and any history of disputes or contract terminations. Understanding their experience with large-scale fleet management, specialized vehicle maintenance, and training programs for federal agencies is essential. A history of successful, on-time, and within-budget performance on comparable contracts would indicate a lower risk profile, whereas a pattern of issues could signal potential challenges in meeting the requirements of this new award.

How does the awarded price compare to market rates for similar vehicle acquisition and maintenance services?

Comparing the awarded price of $142.9 million to market rates requires a detailed breakdown of the services and vehicle specifications. The North American Industry Classification System (NAICS) code 336112 points to light truck and utility vehicle manufacturing, suggesting the contract covers acquisition, training, and maintenance. To benchmark effectively, one would need to analyze recent federal and commercial contracts for similar vehicle types (e.g., specific models of work vans, light trucks), the scope of training provided (e.g., operator safety, maintenance procedures), and the extent of maintenance and repair services (e.g., scheduled maintenance, emergency repairs, parts). Factors like geographic service areas, labor rates, and overhead costs also influence pricing. Without this granular data, a precise comparison is difficult, but the full and open competition suggests an attempt to secure competitive pricing.

What are the primary performance risks associated with this contract for FEDERAL CONTRACTS LLC and the National Archives?

The primary performance risks for FEDERAL CONTRACTS LLC revolve around meeting the demanding requirements of the National Archives for Crown Work Assist Vehicles, training, and maintenance. This includes ensuring the timely delivery of vehicles, the quality and effectiveness of training programs, and the responsiveness and thoroughness of maintenance and repair services. Risks include potential delays in vehicle procurement, unforeseen maintenance issues that exceed cost estimates (though mitigated by the firm fixed-price structure), and challenges in providing consistent, high-quality training across potentially diverse user groups. For the National Archives, risks include potential disruptions to operations if vehicles are unavailable or require extensive repairs, and the possibility that the training provided may not adequately prepare personnel. The reliance on a single contractor also introduces a risk of vendor dependency.

What is the historical spending pattern for similar vehicle support services by the National Archives and Records Administration?

Analyzing historical spending patterns for similar vehicle support services by the National Archives and Records Administration (NARA) is crucial for context. This involves examining past contracts for vehicle acquisition, leasing, maintenance, and training over several fiscal years. Key questions include: Was NARA previously using similar vehicles? What was the approximate annual or total spend on fleet management? Were previous contracts awarded through full and open competition or other methods? Understanding historical spending helps determine if the current $142.9 million award represents an increase, decrease, or consistent level of investment in fleet capabilities. It also provides a baseline for evaluating whether the current contract's value is aligned with past budgetary allocations for similar needs.

How does the firm fixed-price contract type influence the government's exposure to cost overruns compared to other contract types?

The firm fixed-price (FFP) contract type significantly limits the government's exposure to cost overruns. Under an FFP agreement, the contractor agrees to a set price for the goods or services delivered, regardless of their actual costs. This means that if FEDERAL CONTRACTS LLC's expenses for providing vehicles, training, and maintenance are higher than anticipated, the additional costs are absorbed by the contractor, not the National Archives. This structure incentivizes the contractor to manage costs efficiently and perform the work within the agreed-upon budget. Conversely, if the contractor's costs are lower than expected, they retain the profit. This contrasts sharply with cost-reimbursement contracts, where the government typically covers all allowable costs plus a fee, making it more susceptible to budget fluctuations.

Industry Classification

NAICS: Manufacturing › Motor Vehicle Manufacturing › Light Truck and Utility Vehicle Manufacturing

Product/Service Code: MATERIALS HANDLING EQPT

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 12918 N NEBRASKA AVE, TAMPA, FL, 33612

Business Categories: Category Business, Corporate Entity Not Tax Exempt, HUBZone Firm, Service Disabled Veteran Owned Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $162,653

Exercised Options: $142,949

Current Obligation: $142,949

Actual Outlays: $123,245

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: GS03F113DA

IDV Type: FSS

Timeline