National Archives awards $2.06M janitorial contract for Truman Library, ensuring facility upkeep through 2027

Contract Overview

Contract Amount: $2,060,460 ($2.1M)

Contractor: C.H.S. Inc.

Awarding Agency: National Archives and Records Administration

Start Date: 2022-03-01

End Date: 2027-02-28

Contract Duration: 1,825 days

Daily Burn Rate: $1.1K/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 20

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: JANITORIAL SERVICES AT HARRY S. TRUMAN PRESIDENTIAL LIBRARY & MUSEUM (LP-HST)- INC FUNDS MAR

Place of Performance

Location: INDEPENDENCE, JACKSON County, MISSOURI, 64050

State: Missouri Government Spending

Plain-Language Summary

National Archives and Records Administration obligated $2.1 million to C.H.S. INC. for work described as: JANITORIAL SERVICES AT HARRY S. TRUMAN PRESIDENTIAL LIBRARY & MUSEUM (LP-HST)- INC FUNDS MAR Key points: 1. The contract value appears reasonable for janitorial services at a presidential library over a five-year period. 2. Competition dynamics indicate a competed award, suggesting potential for price discovery and value. 3. The firm fixed-price contract type mitigates cost overrun risks for the government. 4. Performance is tied to the operational needs of the Harry S. Truman Presidential Library & Museum. 5. This contract falls within the broader facilities maintenance and support services sector for federal agencies.

Value Assessment

Rating: good

The contract value of approximately $2.06 million over five years for janitorial services at a presidential library is within a reasonable range. Benchmarking against similar contracts for facilities maintenance at federal sites of comparable size and complexity would provide a more precise value-for-money assessment. The firm fixed-price structure helps control costs, but the specific scope of services and service levels will ultimately determine the true value.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was competed under the Simplified Acquisition Procedures (SAP), indicating a competitive process for awards under a certain dollar threshold. While specific details on the number of bidders are not provided, SAP generally encourages broad participation. This level of competition is positive for price discovery and ensures the government receives competitive offers for the required janitorial services.

Taxpayer Impact: A competed award under SAP suggests that taxpayer funds are being used efficiently by leveraging market competition to secure services at a fair price.

Public Impact

The primary beneficiaries are the National Archives and Records Administration (NARA) and the public who visit and utilize the Harry S. Truman Presidential Library & Museum. The services delivered include essential janitorial and cleaning functions to maintain the facility's condition and hygiene. The geographic impact is localized to Independence, Missouri, where the Truman Presidential Library is located. The contract supports local employment through the contractor, C.H.S. INC., for janitorial staff.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for service quality degradation if contractor staffing levels are insufficient.
Dependence on contractor's ability to recruit and retain qualified janitorial personnel.
Risk of unforeseen cleaning needs not fully covered by the fixed-price scope.

Positive Signals

Firm fixed-price contract limits government exposure to cost increases.
Competitive award process suggests a focus on obtaining value for money.
Contract duration provides stability for facility maintenance operations.
Award to an established entity (C.H.S. INC.) may indicate prior performance reliability.

Sector Analysis

This contract falls within the facilities support services sector, specifically janitorial and cleaning services, which are essential for the operation and maintenance of government buildings and institutions. The market for these services is generally competitive, with numerous providers ranging from small businesses to large corporations. Federal spending in this area is consistent across various agencies to ensure the upkeep of their physical assets.

Small Business Impact

The data indicates this contract was competed under Simplified Acquisition Procedures (SAP), which can sometimes include set-aside opportunities for small businesses. However, there is no explicit indication of a small business set-aside for this specific award. The prime contractor, C.H.S. INC., is not identified as a small business in the provided data. Further analysis would be needed to determine if subcontracting opportunities exist for small businesses within this contract.

Oversight & Accountability

Oversight for this contract would primarily reside with the National Archives and Records Administration (NARA) contracting officer and program managers. They are responsible for monitoring contractor performance, ensuring compliance with contract terms, and approving payments. Transparency is facilitated through public contract databases like FPDS. While specific IG jurisdiction isn't detailed, the NARA OIG would have oversight authority for potential fraud, waste, or abuse.

Related Government Programs

General Services Administration (GSA) Federal Supply Schedule contracts for cleaning and janitorial services
Facilities maintenance contracts for other federal buildings and museums
Presidential Library operations and maintenance budgets

Risk Flags

Potential for service quality issues due to fixed-price nature.
Lack of detailed performance metrics in summary data.
Limited insight into contractor's specific small business subcontracting plans.

Frequently Asked Questions

What is this federal contract paying for?

National Archives and Records Administration awarded $2.1 million to C.H.S. INC.. JANITORIAL SERVICES AT HARRY S. TRUMAN PRESIDENTIAL LIBRARY & MUSEUM (LP-HST)- INC FUNDS MAR

Who is the contractor on this award?

The obligated recipient is C.H.S. INC..

Which agency awarded this contract?

Awarding agency: National Archives and Records Administration (National Archives and Records Administration).

What is the total obligated amount?

The obligated amount is $2.1 million.

What is the period of performance?

Start: 2022-03-01. End: 2027-02-28.

What is the track record of C.H.S. INC. in performing federal janitorial contracts?

A review of federal procurement data would be necessary to fully assess C.H.S. INC.'s track record. This would involve examining past contract awards, performance evaluations (if available), and any history of disputes or contract terminations. Without this specific data, it is difficult to definitively comment on their reliability. However, being awarded a multi-year contract by the National Archives suggests a level of confidence in their capabilities, but further due diligence is recommended.

How does the per-year cost of this contract compare to similar janitorial services at other presidential libraries or federal museums?

The annual cost for this contract is approximately $412,000 ($2,060,460.01 / 5 years). To benchmark this effectively, one would need to compare it with contracts for janitorial and facilities maintenance services at presidential libraries or federal museums of similar size, scope, and geographic location. Factors such as the square footage of the facility, the frequency and intensity of cleaning required, and the specific services included (e.g., waste removal, floor care, window cleaning) would need to be standardized for a meaningful comparison. Without access to comparable contract data, a precise benchmark is not possible, but the figure appears within a plausible range for such specialized facilities.

What are the primary risks associated with this firm fixed-price contract for janitorial services?

The primary risk with a firm fixed-price (FFP) contract for janitorial services is that the contractor may attempt to cut corners on service quality or staffing levels to maximize profit, especially if their costs increase unexpectedly. While the government is protected from price increases, ensuring consistent service delivery requires diligent oversight and performance monitoring. Another risk is that unforeseen circumstances or scope creep not explicitly covered by the contract could lead to disputes or require contract modifications, potentially impacting the overall value if not managed carefully.

How effective are the oversight mechanisms for ensuring the quality of janitorial services at the Truman Library?

The effectiveness of oversight relies heavily on the National Archives and Records Administration's (NARA) contract management practices. Standard oversight mechanisms include regular performance evaluations, site inspections, and clear communication channels for reporting issues. NARA's contracting officer's representative (COR) or designated personnel would be responsible for monitoring the contractor's adherence to the statement of work and service level agreements. The presence of a robust quality assurance surveillance plan (QASP) would significantly enhance oversight effectiveness. Without specific details on NARA's QASP for this contract, it's presumed standard government procedures are in place.

What is the historical spending trend for janitorial services at the Harry S. Truman Presidential Library & Museum?

The provided data only reflects the current contract awarded in March 2022. To understand historical spending trends, one would need to access procurement records for previous janitorial contracts at the Truman Presidential Library & Museum. Analyzing spending over the last 5-10 years would reveal patterns in contract values, durations, and contractor choices. This historical context is crucial for identifying any significant increases or decreases in spending and understanding the long-term cost trajectory for these essential services.

Does the contract include provisions for emergency cleaning or response beyond routine janitorial duties?

The provided data does not specify whether the contract includes provisions for emergency cleaning or response beyond routine janitorial duties. Typically, fixed-price contracts for janitorial services focus on scheduled cleaning. Emergency services might be handled through separate contract clauses, task orders, or potentially fall outside the scope of this specific award, requiring separate arrangements. Clarification from the contract's statement of work or contract modifications would be necessary to confirm the extent of emergency service coverage.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Services to Buildings and Dwellings › Janitorial Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 88310322Q00001

Offers Received: 20

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Parent Company: CHS Inc.

Address: 8407 BRADLEY CT, BELTON, MO, 64012

Business Categories: 8(a) Program Participant, Black American Owned Business, Category Business, Corporate Entity Not Tax Exempt, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $2,605,771

Exercised Options: $2,605,771

Current Obligation: $2,060,460

Actual Outlays: $1,968,867

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline