DFIC awards $4.08M for SharePoint O&M, with Trillion Technology Solutions Inc. managing operations

Contract Overview

Contract Amount: $4,083,764 ($4.1M)

Contractor: Trillion Technology Solutions Inc

Awarding Agency: U.S. International Development Finance Corporation

Start Date: 2023-08-02

End Date: 2026-08-31

Contract Duration: 1,125 days

Daily Burn Rate: $3.6K/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: SHAREPOINT O&M POOL B

Place of Performance

Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20527

State: District of Columbia Government Spending

Plain-Language Summary

U.S. International Development Finance Corporation obligated $4.1 million to TRILLION TECHNOLOGY SOLUTIONS INC for work described as: SHAREPOINT O&M POOL B Key points: 1. Value for money assessed through benchmarking against similar IT facility management contracts. 2. Competition dynamics indicate a full and open process, potentially driving competitive pricing. 3. Risk indicators include contract duration and the specific nature of IT facility management. 4. Performance context relies on Trillion Technology Solutions' ability to deliver SharePoint O&M services. 5. Sector positioning within IT services, specifically computer facilities management. 6. Contract type is a firm-fixed-price delivery order, providing cost certainty.

Value Assessment

Rating: good

The contract value of $4.08 million over approximately three years for SharePoint Operations and Maintenance (O&M) appears reasonable when benchmarked against similar IT facility management contracts. Firm-fixed-price contracts generally offer good value by shifting risk to the contractor. However, a detailed comparison with market rates for specialized SharePoint O&M services would provide a more precise value assessment. The absence of specific performance metrics in the provided data makes a definitive value judgment challenging.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under full and open competition, suggesting that multiple vendors had the opportunity to bid. The number of bidders is not specified, but this procurement method typically fosters a competitive environment, which can lead to more favorable pricing and better service offerings for the government. The agency sought the best value through this competitive process.

Taxpayer Impact: Full and open competition is beneficial for taxpayers as it encourages a wider range of providers to compete, potentially driving down costs and improving the quality of services received.

Public Impact

The U.S. International Development Finance Corporation (DFIC) benefits from reliable SharePoint operations and maintenance. Essential IT services supporting the agency's mission and data management are delivered. The geographic impact is primarily within the District of Columbia, where the agency is located. Workforce implications may involve IT support staff for SharePoint, both within the contractor and potentially the agency.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for vendor lock-in if specialized knowledge is required for SharePoint O&M.
Dependence on contractor performance for critical IT infrastructure availability.
Risk of scope creep if maintenance requirements are not clearly defined.
Cybersecurity vulnerabilities associated with managing a core IT system.

Positive Signals

Awarded through full and open competition, indicating a competitive bidding process.
Firm-fixed-price contract provides cost predictability for the agency.
Long-term contract duration allows for stable service provision.
Contractor, Trillion Technology Solutions Inc., is responsible for O&M, potentially freeing up agency resources.

Sector Analysis

This contract falls within the Information Technology (IT) sector, specifically focusing on Computer Facilities Management Services. The IT services market is vast and highly competitive, with significant government spending allocated to maintaining and operating complex IT systems like SharePoint. This contract represents a portion of the government's investment in ensuring the functionality and security of its digital infrastructure, comparable to other managed IT services contracts.

Small Business Impact

The data indicates that this contract was not set aside for small businesses (ss: false, sb: false). Therefore, there are no direct subcontracting implications for small businesses stemming from a small business set-aside. The primary contractor, Trillion Technology Solutions Inc., is likely a large business, and the contract does not appear to mandate small business participation through subcontracting clauses based on the provided information.

Oversight & Accountability

Oversight for this contract would typically be managed by the U.S. International Development Finance Corporation's contracting officers and program managers. Accountability measures are inherent in the firm-fixed-price contract structure, requiring the contractor to deliver specified services. Transparency is generally maintained through contract databases like FPDS, where award details are published. Inspector General jurisdiction would apply if any fraud, waste, or abuse is suspected.

Related Government Programs

IT Operations and Maintenance Services
Cloud Services Management
Software as a Service (SaaS) Contracts
Information Technology Support Services
Digital Infrastructure Management

Risk Flags

Contract Duration
IT System Dependency
Cybersecurity Risk
Contractor Performance Risk

Frequently Asked Questions

What is this federal contract paying for?

U.S. International Development Finance Corporation awarded $4.1 million to TRILLION TECHNOLOGY SOLUTIONS INC. SHAREPOINT O&M POOL B

Who is the contractor on this award?

The obligated recipient is TRILLION TECHNOLOGY SOLUTIONS INC.

Which agency awarded this contract?

Awarding agency: U.S. International Development Finance Corporation (U.S. International Development Finance Corporation).

What is the total obligated amount?

The obligated amount is $4.1 million.

What is the period of performance?

Start: 2023-08-02. End: 2026-08-31.

What is the track record of Trillion Technology Solutions Inc. in managing similar SharePoint O&M contracts for federal agencies?

Assessing the track record of Trillion Technology Solutions Inc. requires a review of their past performance on similar government contracts. Specifically, one would look for prior awards related to SharePoint Operations and Maintenance (O&M) or comparable IT facility management services. Key indicators would include contract values, durations, agencies served, and any documented performance evaluations or past performance questionnaires. A history of successful, on-time, and within-budget delivery of complex IT services would be a positive signal. Conversely, any record of contract disputes, performance failures, or significant overruns would raise concerns. Without access to specific past performance data for Trillion Technology Solutions Inc., it is difficult to definitively assess their suitability for this SharePoint O&M contract.

How does the awarded price compare to market rates for SharePoint O&M services?

To compare the awarded price of $4.08 million for SharePoint O&M to market rates, one would need to benchmark it against similar contracts awarded to other vendors for comparable services. This involves analyzing the scope of work, the duration of the contract (1125 days), and the specific services included (e.g., system administration, patching, user support, disaster recovery). Market research would involve examining publicly available contract databases (like FPDS) for similar IT facility management contracts, paying attention to the per-user or per-server costs, or total contract values for similar-sized deployments. Given the firm-fixed-price nature, the agency likely aimed for cost certainty. A detailed analysis would reveal if Trillion Technology Solutions Inc.'s pricing is competitive within the current IT services market for SharePoint O&M.

What are the primary risks associated with this SharePoint O&M contract for the U.S. International Development Finance Corporation?

The primary risks associated with this SharePoint O&M contract include potential performance issues from the contractor, Trillion Technology Solutions Inc., which could lead to disruptions in essential agency operations. Given the critical nature of SharePoint for data management and collaboration, any downtime or degradation in service could significantly impact the DFIC's mission. Another risk is vendor lock-in, where the agency becomes overly reliant on the contractor's specific expertise, making it difficult or costly to switch providers in the future. Cybersecurity is also a significant risk; any vulnerabilities in the SharePoint system or its management could expose sensitive government data. Finally, there's the risk of cost overruns if the scope of work is not precisely defined or if unforeseen technical challenges arise, although the firm-fixed-price structure aims to mitigate this.

How effective is full and open competition in ensuring value for money for IT facility management contracts like this one?

Full and open competition is generally considered a highly effective mechanism for ensuring value for money in government contracting, including for IT facility management. By allowing any qualified vendor to bid, it maximizes the pool of potential providers, thereby increasing the likelihood of receiving competitive offers. This competitive pressure often drives down prices and encourages vendors to offer higher quality services and innovative solutions to win the contract. For this SharePoint O&M contract, the full and open competition process likely enabled the U.S. International Development Finance Corporation to select a vendor that offered the best balance of price and performance. However, the ultimate effectiveness also depends on the clarity of the solicitation, the evaluation criteria, and the agency's ability to accurately assess proposals.

What is the historical spending pattern for SharePoint O&M or similar IT services at the U.S. International Development Finance Corporation?

To understand the historical spending pattern for SharePoint O&M or similar IT services at the U.S. International Development Finance Corporation (DFIC), one would need to analyze past contract awards related to IT infrastructure, software maintenance, and facility management. This would involve querying federal procurement databases for contracts awarded by DFIC over several fiscal years. Key metrics to examine would include the total amount spent annually on IT O&M, the number and types of contracts awarded (e.g., sole-source vs. competitive), and the primary contractors utilized. Understanding this historical context can reveal trends in IT spending, identify areas of consistent investment, and highlight any shifts in procurement strategies. For instance, a pattern of increasing reliance on external contractors for IT O&M might be observed, or perhaps a shift towards cloud-based solutions.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Computer Facilities Management Services

Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › IT AND TELECOM - IT MANAGEMENT

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Solicitation ID: 77344423Q0066

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 1950 ROLAND CLARKE PL, RESTON, VA, 20191

Business Categories: 8(a) Program Participant, Category Business, Corporate Entity Not Tax Exempt, Minority Owned Business, Not Designated a Small Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Indian (Subcontinent) American Owned Business, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $7,814,837

Exercised Options: $4,083,764

Current Obligation: $4,083,764

Actual Outlays: $2,632,406

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NOT OBTAINED - WAIVED

Parent Contract

Parent Award PIID: 77344423D0017

IDV Type: IDC

Timeline