HHS awards $9M contract for e-consulting services to Chickasaw Business Solutions, LLC
Contract Overview
Contract Amount: $9,019,186 ($9.0M)
Contractor: Chickasaw Business Solutions, LLC
Awarding Agency: Department of Health and Human Services
Start Date: 2025-02-09
End Date: 2026-03-11
Contract Duration: 395 days
Daily Burn Rate: $22.8K/day
Competition Type: NOT AVAILABLE FOR COMPETITION
Number of Offers Received: 1
Pricing Type: TIME AND MATERIALS
Sector: Other
Official Description: E-CONSULTING SERVICES BRIDGE FOR OS-OCR
Place of Performance
Location: NORMAN, CLEVELAND County, OKLAHOMA, 73071
State: Oklahoma Government Spending
Plain-Language Summary
Department of Health and Human Services obligated $9.0 million to CHICKASAW BUSINESS SOLUTIONS, LLC for work described as: E-CONSULTING SERVICES BRIDGE FOR OS-OCR Key points: 1. Contract awarded on a sole-source basis, limiting competitive price discovery. 2. The contract type is Time and Materials, which can pose cost control risks. 3. The duration of the contract is over a year, indicating a need for ongoing support. 4. The contractor, Chickasaw Business Solutions, LLC, is based in Oklahoma. 5. The services fall under Administrative Management and General Management Consulting. 6. This award represents a significant investment in administrative support for the Office of the Assistant Secretary for Administration.
Value Assessment
Rating: fair
The contract value of $9.02 million for a period of 395 days (approximately 13 months) suggests a daily rate of roughly $22,833. Without specific deliverables or performance metrics, it is difficult to benchmark the value for money. The Time and Materials (T&M) contract type, while flexible, can lead to higher costs if not managed closely, especially compared to fixed-price contracts. Further analysis of the specific services rendered and their impact on administrative efficiency would be needed for a more definitive assessment.
Cost Per Unit: Approximately $22,833 per day, based on the total award amount and contract duration.
Competition Analysis
Competition Level: sole-source
This contract was awarded on a sole-source basis, meaning it was not competed among multiple vendors. This approach is typically used when only one vendor is capable of meeting the requirement, or in specific circumstances like urgent needs or when a particular contractor has unique qualifications. The lack of competition means that the government did not benefit from a range of proposals and potentially lower prices that could arise from a competitive bidding process.
Taxpayer Impact: Sole-source awards can potentially lead to higher costs for taxpayers as there is no competitive pressure to drive down prices. It also limits opportunities for other businesses to secure government contracts.
Public Impact
The Office of the Assistant Secretary for Administration (OS-AS A) within HHS is the primary beneficiary, receiving e-consulting support. The services are expected to enhance administrative management and general management consulting capabilities. The geographic impact is primarily within the federal agency, supporting its internal operations. The contract supports the operational efficiency of the administrative functions within HHS.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Time and Materials contract type increases risk of cost overruns if not closely monitored.
- Sole-source award limits competitive pressure, potentially impacting price efficiency.
- Lack of detailed performance metrics in the provided data makes value assessment challenging.
Positive Signals
- Contract awarded to a specific business, Chickasaw Business Solutions, LLC.
- The contract duration suggests a sustained need for these consulting services.
- The services are categorized under Administrative Management and General Management Consulting, indicating a focus on operational improvement.
Sector Analysis
The federal consulting services market is substantial, encompassing a wide range of expertise from IT strategy to administrative process improvement. This contract falls within the Administrative Management and General Management Consulting Services (NAICS 541611) sector. Spending in this area is critical for government agencies to optimize operations, implement new technologies, and manage complex programs. Benchmarking this specific award would require comparing it against similar sole-source or competed contracts for administrative consulting within HHS or other large federal agencies, considering the scope and duration.
Small Business Impact
The provided data indicates that this contract was not awarded as a small business set-aside, nor does it explicitly mention subcontracting goals for small businesses. Chickasaw Business Solutions, LLC, is the prime contractor. Further investigation would be needed to determine if the prime contractor is a small business itself and what its subcontracting plans are, which would impact the broader small business ecosystem.
Oversight & Accountability
Oversight for this contract would typically fall under the Department of Health and Human Services' Office of the Assistant Secretary for Administration, which is the awarding and receiving entity for the services. Accountability measures would be defined in the contract's terms and conditions, including performance standards and reporting requirements. Transparency is generally facilitated through contract databases like FPDS, though specific details of the e-consulting work may be internal. Inspector General jurisdiction would apply if any fraud, waste, or abuse is suspected.
Related Government Programs
- HHS Administrative Support Contracts
- Federal Management Consulting Services
- Office of the Assistant Secretary for Administration (AS A) Contracts
- Sole-Source Consulting Awards
Risk Flags
- Sole-source award may limit competition and potentially increase costs.
- Time and Materials contract type requires robust oversight to manage costs.
- Lack of detailed performance metrics hinders value assessment.
Tags
hhs, administrative-management-consulting, e-consulting, sole-source, time-and-materials, chickasaw-business-solutions-llc, definitive-contract, oklahoma, health-and-human-services, consulting-services
Frequently Asked Questions
What is this federal contract paying for?
Department of Health and Human Services awarded $9.0 million to CHICKASAW BUSINESS SOLUTIONS, LLC. E-CONSULTING SERVICES BRIDGE FOR OS-OCR
Who is the contractor on this award?
The obligated recipient is CHICKASAW BUSINESS SOLUTIONS, LLC.
Which agency awarded this contract?
Awarding agency: Department of Health and Human Services (Office of the Assistant Secretary for Administration).
What is the total obligated amount?
The obligated amount is $9.0 million.
What is the period of performance?
Start: 2025-02-09. End: 2026-03-11.
What is the specific nature of the 'e-consulting services' being provided under this contract?
The provided data categorizes the contract under NAICS code 541611, 'Administrative Management and General Management Consulting Services.' While 'e-consulting' suggests a digital or remote delivery method, the specific services likely involve advising HHS on improving administrative processes, operational efficiency, technology adoption for management functions, or strategic planning related to administrative operations. Without further details from the contract's statement of work, the precise deliverables remain unspecified. These services could range from process re-engineering and change management to data analysis for administrative decision-making, all delivered through electronic means.
How does the $9.02 million award compare to historical spending on similar administrative consulting services within HHS?
To compare this $9.02 million award to historical spending, one would need to analyze past contracts awarded by HHS for administrative management and general management consulting services (NAICS 541611). Key comparison points would include the contract type (e.g., Time & Materials vs. Fixed Price), duration, scope of work, and whether the awards were sole-source or competed. A preliminary assessment suggests that $9 million over approximately 13 months is a substantial investment, indicating a significant need or scope for the services. Benchmarking against similar sole-source T&M contracts would be most relevant, though ideally, a comparison against competitively awarded contracts would provide a clearer picture of value for money.
What are the potential risks associated with a sole-source Time and Materials contract for consulting services?
A sole-source Time and Materials (T&M) contract presents several risks. Firstly, the sole-source nature eliminates competitive pressure, potentially leading to higher prices than if the contract were competed. Secondly, T&M contracts, by definition, pay the contractor for the actual time and materials used, rather than a fixed price for a defined outcome. This can incentivize longer project durations or less efficient work if not rigorously monitored. For consulting services, this means the government pays for hours worked, making cost control heavily reliant on effective oversight, clear task orders, and diligent tracking of labor hours and resource utilization to prevent cost overruns and ensure value.
What is the track record of Chickasaw Business Solutions, LLC in providing federal administrative consulting services?
Information regarding the specific track record of Chickasaw Business Solutions, LLC in providing federal administrative consulting services is not detailed in the provided data snippet. To assess their track record, one would typically examine their past performance on federal contracts, including client satisfaction, adherence to schedules and budgets, and the quality of deliverables. Databases like the Federal Procurement Data System (FPDS) and potentially past performance evaluations (if publicly available) would be crucial resources. Understanding their experience with similar sole-source T&M contracts and their success in managing costs and delivering value in administrative consulting would be key indicators.
What are the performance metrics or expected outcomes for this e-consulting contract?
The provided data does not include specific performance metrics or expected outcomes for this e-consulting contract. Typically, these details would be outlined in the contract's Statement of Work (SOW) or Performance Work Statement (PWS). For administrative consulting, metrics might include improvements in process efficiency (e.g., reduced processing times), cost savings achieved, successful implementation of new administrative systems, or enhanced strategic planning capabilities. The absence of this information in the summary data makes it difficult to assess the contract's effectiveness and the value delivered to HHS.
How does the geographic location of the contractor (Oklahoma) impact the delivery of these e-consulting services for HHS?
The geographic location of the contractor, Chickasaw Business Solutions, LLC, in Oklahoma, has minimal direct impact on the delivery of 'e-consulting' services, as these are inherently designed for remote or digital engagement. Federal agencies like HHS often utilize consultants from various locations across the country. The primary considerations related to the contractor's location would be related to their business operations, accessibility for any required in-person meetings (though less likely for e-consulting), and potentially their understanding of regional business contexts if relevant to the consulting scope. For e-consulting, the focus remains on the contractor's ability to deliver services effectively regardless of physical proximity.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Management, Scientific, and Technical Consulting Services › Administrative Management and General Management Consulting Services
Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES
Competition & Pricing
Extent Competed: NOT AVAILABLE FOR COMPETITION
Solicitation Procedures: ONLY ONE SOURCE
Solicitation ID: 75P00125R00013
Offers Received: 1
Pricing Type: TIME AND MATERIALS (Y)
Evaluated Preference: NONE
Contractor Details
Address: 2600 JOHN SAXON BLVD, NORMAN, OK, 73071
Business Categories: 8(a) Program Participant, American Indian Owned Business, Category Business, HUBZone Firm, Limited Liability Corporation, Minority Owned Business, Native American Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Tribally Owned Firm, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $9,019,186
Exercised Options: $9,019,186
Current Obligation: $9,019,186
Actual Outlays: $7,754,069
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Cost or Pricing Data: NO
Timeline
Start Date: 2025-02-09
Current End Date: 2026-03-11
Potential End Date: 2026-03-11 00:00:00
Last Modified: 2026-02-16
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