HHS awards $10.4M contract for CAFM implementation and space management to Mackson Consulting, LLC

Contract Overview

Contract Amount: $10,444,387 ($10.4M)

Contractor: Mackson Consulting, LLC

Awarding Agency: Department of Health and Human Services

Start Date: 2021-08-01

End Date: 2026-09-26

Contract Duration: 1,882 days

Daily Burn Rate: $5.5K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: CAFM IMPLEMENTATION AND SPACE MANAGEMENT, KYUNG KIM [21-003315]

Place of Performance

Location: MCLEAN, FAIRFAX County, VIRGINIA, 22102

State: Virginia Government Spending

Plain-Language Summary

Department of Health and Human Services obligated $10.4 million to MACKSON CONSULTING, LLC for work described as: CAFM IMPLEMENTATION AND SPACE MANAGEMENT, KYUNG KIM [21-003315] Key points: 1. Contract value appears reasonable for a 5-year IT services engagement. 2. Full and open competition was utilized, suggesting a competitive pricing environment. 3. The contract is a delivery order under a larger IDIQ, indicating potential for future task orders. 4. Services are categorized under Computer Systems Design, a common area for federal IT spending. 5. The contract duration of nearly 5 years allows for sustained support and implementation. 6. Fixed-price contract type helps mitigate cost overrun risks for the government.

Value Assessment

Rating: good

The contract value of approximately $10.4 million over five years for CAFM implementation and space management services appears to be within a reasonable range for federal IT projects of this scope. Benchmarking against similar contracts for IT system implementation and facility management services would provide a more precise assessment of value for money. The firm fixed-price structure suggests that the contractor bears the risk of cost overruns, which is generally favorable for the government.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under 'Full and Open Competition After Exclusion of Sources,' which typically means that the solicitation was broadly advertised, and all responsible sources were permitted to submit offers. The specific details of the number of bidders are not provided, but the 'full and open' designation generally implies a competitive process. This approach is intended to maximize the pool of potential offerors and drive competitive pricing.

Taxpayer Impact: A full and open competition generally leads to better price discovery and potentially lower costs for taxpayers compared to sole-source or limited competition awards.

Public Impact

The National Institutes of Health (NIH) will benefit from improved Computer-Aided Facility Management (CAFM) and space management capabilities. The contract will deliver IT services focused on system implementation and ongoing support. The geographic impact is primarily within the NIH facilities, likely in Virginia. The contract supports the federal government's need for efficient facility operations and space utilization.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for scope creep if requirements are not clearly defined and managed.
Dependence on contractor expertise for successful CAFM system implementation.
Integration challenges with existing NIH IT infrastructure.

Positive Signals

Firm fixed-price contract type limits cost uncertainty.
Long-term contract duration allows for sustained support and knowledge transfer.
Full and open competition suggests a robust selection process.

Sector Analysis

This contract falls within the IT services sector, specifically focusing on Computer Systems Design. The federal government is a significant consumer of such services for managing its vast infrastructure and operations. Comparable spending benchmarks for CAFM system implementation and IT support services within federal agencies can vary widely based on complexity, scale, and specific functionalities required. This contract represents a portion of the broader federal IT spending aimed at modernizing and optimizing agency operations.

Small Business Impact

The provided data does not indicate if this contract included small business set-asides or subcontracting requirements. As it was awarded under full and open competition, it is possible that small businesses participated in the bidding process. Further analysis would be needed to determine the extent of small business involvement or if subcontracting opportunities were mandated.

Oversight & Accountability

Oversight for this contract would typically be managed by the contracting officer and the program office within the National Institutes of Health. Accountability measures are inherent in the firm fixed-price contract type, requiring the contractor to deliver specified services within the agreed-upon price. Transparency is generally facilitated through contract award databases and reporting mechanisms, though specific oversight details are not provided in the data.

Related Government Programs

Federal IT Modernization Programs
Facility Management Systems
Space Planning and Management
Computer Systems Design Services

Risk Flags

Potential for integration challenges with existing systems.
User adoption and training effectiveness are critical for success.
Dependence on contractor performance for timely and quality delivery.

Frequently Asked Questions

What is this federal contract paying for?

Department of Health and Human Services awarded $10.4 million to MACKSON CONSULTING, LLC. CAFM IMPLEMENTATION AND SPACE MANAGEMENT, KYUNG KIM [21-003315]

Who is the contractor on this award?

The obligated recipient is MACKSON CONSULTING, LLC.

Which agency awarded this contract?

Awarding agency: Department of Health and Human Services (National Institutes of Health).

What is the total obligated amount?

The obligated amount is $10.4 million.

What is the period of performance?

Start: 2021-08-01. End: 2026-09-26.

What is the track record of Mackson Consulting, LLC in performing similar federal IT contracts?

A review of federal procurement data would be necessary to assess Mackson Consulting, LLC's track record. This would involve examining past performance on similar contracts, including their size, scope, duration, and client agencies. Key indicators to look for include on-time delivery, adherence to budget, quality of work, and any past performance issues or disputes. Understanding their experience with CAFM systems specifically would be crucial for evaluating their capability to successfully execute this contract. Without specific past performance data, it is difficult to definitively assess their suitability beyond the competitive award itself.

How does the awarded price compare to market rates for similar CAFM implementation services?

To compare the awarded price to market rates, one would need to benchmark it against similar contracts awarded by federal agencies or even private sector entities for CAFM implementation and space management. This involves analyzing the scope of work, the duration of the contract, the specific functionalities of the CAFM system being implemented, and the labor categories and rates involved. Factors such as geographic location, the complexity of the existing infrastructure, and the level of customization required can significantly influence pricing. A detailed market analysis would involve reviewing contract databases for comparable awards and potentially consulting industry pricing guides.

What are the primary risks associated with the implementation of a CAFM system under this contract?

The primary risks associated with implementing a CAFM system under this contract include technical risks such as integration challenges with existing IT infrastructure, data migration issues, and system performance problems. Operational risks might involve user adoption challenges, inadequate training, and resistance to change from facility management staff. Schedule risks could arise from unforeseen delays in development, testing, or deployment. Financial risks, although mitigated by the firm fixed-price structure, could still emerge if the scope of work expands significantly beyond the initial requirements, leading to change order requests. Contractor performance risk is also present, as the success hinges on Mackson Consulting's ability to deliver as per the contract.

How effective is the chosen CAFM system likely to be in improving NIH's space management?

The effectiveness of the chosen CAFM system in improving NIH's space management will depend on several factors, including the specific features and capabilities of the selected software, the quality of its implementation by Mackson Consulting, and the extent to which NIH staff adopt and utilize its functionalities. A well-implemented CAFM system can provide valuable insights into space utilization, occupancy, and maintenance needs, leading to more efficient space allocation, reduced operational costs, and better resource planning. However, if the system is poorly configured, lacks essential features, or faces low user adoption, its effectiveness will be limited. The contract's success hinges on a robust implementation plan and ongoing user support.

What has been the historical spending trend for CAFM and space management services at NIH?

Analyzing historical spending trends for CAFM and space management services at NIH would require accessing and reviewing past contract awards and obligations data over several fiscal years. This would help identify patterns in spending, the types of contracts awarded (e.g., implementation, maintenance, support), the primary contractors utilized, and the overall investment in these capabilities. Understanding these trends can provide context for the current $10.4 million award, indicating whether it represents an increase, decrease, or stable level of investment in facility management IT solutions. It can also highlight any shifts in strategy or technology adoption over time.

What is the potential impact of this contract on the broader federal IT services market?

This contract, while specific to NIH, contributes to the overall federal IT services market. Awards of this nature signal continued government investment in modernizing facility management through technology. For Mackson Consulting, LLC, it represents a significant contract that can enhance their reputation and provide a case study for future business development. In the broader market, it underscores the demand for CAFM solutions and related IT services, potentially encouraging other vendors to develop or enhance their offerings in this niche. The 'full and open' competition aspect also highlights the government's preference for competitive sourcing in this domain.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Computer Systems Design Services

Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › IT AND TELECOM - APLLICATIONS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: C-86251-SB

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 1430 SPRING HILL RD STE 450, MCLEAN, VA, 22102

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Small Business, Special Designations, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $12,788,647

Exercised Options: $10,444,387

Current Obligation: $10,444,387

Actual Outlays: $9,509,953

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Parent Contract

Parent Award PIID: 75N98121D00006

IDV Type: GWAC

Timeline