HHS awards $4.2M for NIH library data services, with 2 options, ending Feb 2027
Contract Overview
Contract Amount: $4,230,425 ($4.2M)
Contractor: Dynamic Business Group, Inc.
Awarding Agency: Department of Health and Human Services
Start Date: 2023-09-29
End Date: 2027-02-28
Contract Duration: 1,248 days
Daily Burn Rate: $3.4K/day
Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Number of Offers Received: 2
Pricing Type: FIRM FIXED PRICE
Sector: Other
Official Description: COLLECTION MAINTENANCE AND REFORMATTING
Place of Performance
Location: BETHESDA, MONTGOMERY County, MARYLAND, 20814
State: Maryland Government Spending
Plain-Language Summary
Department of Health and Human Services obligated $4.2 million to DYNAMIC BUSINESS GROUP, INC. for work described as: COLLECTION MAINTENANCE AND REFORMATTING Key points: 1. Contract value is modest at $4.2M, suggesting a focused scope. 2. Competition was full and open after exclusion of sources, indicating a competitive process. 3. Risk appears low due to a firm fixed price contract and defined scope. 4. The sector is Libraries and Archives, a niche area within HHS.
Value Assessment
Rating: good
The contract value of $4.2M for collection maintenance and reformatting appears reasonable for specialized library services. Benchmarking against similar contracts for archival and data management services would provide further context.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract utilized full and open competition after exclusion of sources, suggesting a robust price discovery process. This method aims to ensure the government receives competitive pricing.
Taxpayer Impact: The firm fixed price contract structure helps control costs, ensuring taxpayer funds are used efficiently for essential library services.
Public Impact
Ensures continued access to and usability of vital health research data. Supports the National Institutes of Health's mission by maintaining critical information resources. Potential for improved data accessibility and research efficiency for scientists and the public.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Potential for scope creep if reformatting requirements are not clearly defined.
- Dependence on a single contractor for critical data maintenance.
Positive Signals
- Firm fixed price contract limits cost overruns.
- Full and open competition promotes competitive pricing.
- Long-term contract provides stability for essential services.
Sector Analysis
This contract falls within the Libraries and Archives sector, supporting the operational needs of the National Institutes of Health. Spending in this area is typically focused on information management and preservation, crucial for research institutions.
Small Business Impact
The data does not indicate whether small businesses participated in or benefited from this contract. Further analysis would be needed to assess small business inclusion.
Oversight & Accountability
The contract is a definitive contract with a firm fixed price, suggesting clear terms and conditions. Oversight would focus on performance against the defined scope and deliverables.
Related Government Programs
- Libraries and Archives
- Department of Health and Human Services Contracting
- National Institutes of Health Programs
Risk Flags
- Potential for vendor lock-in if reformatting is highly specialized.
- Reliance on contractor for critical data preservation.
- Scope definition clarity is crucial for preventing cost overruns.
- Long contract duration requires ongoing performance monitoring.
Tags
libraries-and-archives, department-of-health-and-human-services, md, definitive-contract, 1m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of Health and Human Services awarded $4.2 million to DYNAMIC BUSINESS GROUP, INC.. COLLECTION MAINTENANCE AND REFORMATTING
Who is the contractor on this award?
The obligated recipient is DYNAMIC BUSINESS GROUP, INC..
Which agency awarded this contract?
Awarding agency: Department of Health and Human Services (National Institutes of Health).
What is the total obligated amount?
The obligated amount is $4.2 million.
What is the period of performance?
Start: 2023-09-29. End: 2027-02-28.
What is the specific scope of 'collection maintenance and reformatting' and how does it align with NIH's strategic data management goals?
The scope likely involves organizing, preserving, and updating existing library collections and digital assets. This aligns with NIH's goal of ensuring research data is accessible, usable, and preserved for future scientific endeavors. Detailed documentation of the reformatting standards and maintenance schedules would clarify the precise alignment and expected outcomes.
What were the key factors leading to the exclusion of sources prior to the full and open competition, and did this impact the final price?
The exclusion of sources typically occurs when specific capabilities or existing infrastructure are required, or for reasons of national security or proprietary technology. The impact on price depends on whether this exclusion limited the pool of qualified bidders. If the exclusion was justified and a sufficient number of competitive bids were received, the price impact may be minimal.
How will the effectiveness of the reformatting and maintenance be measured to ensure long-term data integrity and accessibility?
Effectiveness will likely be measured through performance metrics outlined in the contract, such as adherence to data standards, successful completion of reformatting tasks, and uptime of digital resources. Regular audits, user feedback mechanisms, and validation of data integrity checks will ensure long-term value and accessibility for researchers.
Industry Classification
NAICS: Information › Web Search Portals, Libraries, Archives, and Other Information Services › Libraries and Archives
Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › ADMINISTRATIVE SUPPORT SERVICES
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE
Solicitation ID: 75N97023R00011
Offers Received: 2
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 1619 DEER MEADOW CT, HANOVER, MD, 21076
Business Categories: 8(a) Program Participant, Black American Owned Business, Category Business, Corporate Entity Not Tax Exempt, Economically Disadvantaged Women Owned Small Business, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business
Financial Breakdown
Contract Ceiling: $5,036,983
Exercised Options: $5,036,983
Current Obligation: $4,230,425
Actual Outlays: $2,580,887
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Cost or Pricing Data: NO
Timeline
Start Date: 2023-09-29
Current End Date: 2027-02-28
Potential End Date: 2027-02-28 00:00:00
Last Modified: 2026-02-27
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