HHS Awards $73.6K for Kodak Scanner, Installation, and Configuration to BPS Ventures II LLC

Contract Overview

Contract Amount: $73,646 ($73.6K)

Contractor: BPS Ventures II LLC

Awarding Agency: Department of Health and Human Services

Start Date: 2026-04-10

End Date: 2027-04-09

Contract Duration: 364 days

Daily Burn Rate: $202/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 2

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: KODAK S5210 SCANNER, INSTALLATION, AND CONFIGURATION, WARRANTY

Place of Performance

Location: DERWOOD, MONTGOMERY County, MARYLAND, 20855

State: Maryland Government Spending

Plain-Language Summary

Department of Health and Human Services obligated $73,646.22 to BPS VENTURES II LLC for work described as: KODAK S5210 SCANNER, INSTALLATION, AND CONFIGURATION, WARRANTY Key points: 1. Spending is for essential imaging equipment and services for the FDA. 2. Competition was full and open, suggesting a competitive bidding process. 3. The contract value is relatively small, indicating a low-risk procurement. 4. The sector is IT hardware and services, supporting agency operations.

Value Assessment

Rating: good

The contract value of $73,646.22 appears reasonable for a scanner, installation, and configuration service. Benchmarking against similar IT hardware and service contracts would provide a more precise assessment.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, indicating that multiple vendors had the opportunity to bid. This method generally promotes competitive pricing and ensures the government receives fair value.

Taxpayer Impact: The taxpayer impact is minimal given the relatively low contract value and the competitive award process.

Public Impact

Ensures FDA has necessary equipment for data capture and management. Supports agency's regulatory and research functions through reliable technology. Potential for improved efficiency in document processing and record-keeping.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for vendor lock-in if warranty/support is not competitive.
Dependence on a single vendor for specific hardware model.

Positive Signals

Awarded under full and open competition.
Clear scope of work for scanner, installation, and configuration.
Firm fixed price contract limits cost overruns.

Sector Analysis

This procurement falls within the Information Technology sector, specifically for hardware and related services. Spending benchmarks for similar scanner and installation contracts vary widely based on model and complexity, but this appears to be a standard acquisition.

Small Business Impact

While the contract was awarded under full and open competition, there is no specific indication that small businesses were primary awardees or targeted. Further analysis would be needed to determine small business participation.

Oversight & Accountability

The award is a delivery order, suggesting it might be part of a larger indefinite-delivery/indefinite-quantity (IDIQ) contract. Oversight would focus on performance against the delivery order terms and conditions.

Related Government Programs

Software Publishers
Department of Health and Human Services Contracting
Food and Drug Administration Programs

Risk Flags

Potential for obsolescence of hardware over time.
Reliance on vendor for specialized support and maintenance.
Integration challenges with legacy systems.
Need for ongoing training for FDA staff.

Frequently Asked Questions

What is this federal contract paying for?

Department of Health and Human Services awarded $73,646.22 to BPS VENTURES II LLC. KODAK S5210 SCANNER, INSTALLATION, AND CONFIGURATION, WARRANTY

Who is the contractor on this award?

The obligated recipient is BPS VENTURES II LLC.

Which agency awarded this contract?

Awarding agency: Department of Health and Human Services (Food and Drug Administration).

What is the total obligated amount?

The obligated amount is $73,646.22.

What is the period of performance?

Start: 2026-04-10. End: 2027-04-09.

What is the expected lifespan and performance of the Kodak S5210 scanner in the context of FDA's workload?

The expected lifespan and performance of the Kodak S5210 scanner are critical for assessing long-term value. While the warranty covers the initial period, understanding the scanner's durability, scan speed, and image quality under the FDA's specific workload is essential. This information helps determine if the initial investment will meet operational needs throughout its useful life and avoid premature replacement costs.

How does the installation and configuration process ensure seamless integration with existing FDA IT infrastructure?

The installation and configuration process must ensure seamless integration to avoid disruptions and maximize efficiency. This involves verifying compatibility with current networks, software, and security protocols. A thorough integration plan, clear communication between BPS Ventures II LLC and the FDA's IT department, and post-installation testing are crucial to confirm the scanner operates effectively within the existing technological ecosystem.

What are the key performance indicators (KPIs) used to measure the success of this contract award?

Key performance indicators for this contract should focus on successful installation and configuration, scanner uptime and reliability, and adherence to the delivery schedule. Measuring the efficiency gains in document processing post-installation would also be valuable. The FDA should track warranty service response times and resolution effectiveness to ensure ongoing support meets expectations.

Industry Classification

NAICS: Information › Software Publishers › Software Publishers

Product/Service Code: OFFICE MACH/TEXT PROCESS/VISIB REC

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 2

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 1696 BEDFORD RD, COLUMBUS, OH, 43212

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $73,646

Exercised Options: $73,646

Current Obligation: $73,646

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47QTCA22D000K

IDV Type: FSS

Timeline