HHS Awards $3.77M for Atims Custom Programming to Arch Systems LLC
Contract Overview
Contract Amount: $3,772,075 ($3.8M)
Contractor: Arch Systems LLC
Awarding Agency: Department of Health and Human Services
Start Date: 2024-09-05
End Date: 2026-09-04
Contract Duration: 729 days
Daily Burn Rate: $5.2K/day
Competition Type: FULL AND OPEN COMPETITION
Number of Offers Received: 6
Pricing Type: FIRM FIXED PRICE
Sector: IT
Official Description: THE ANTI-TRAFFICKING INFORMATION MANAGEMENT SYSTEM (ATIMS) INCORPORATED SHEPHERD AS A MODULE, STREAMLINED REPORTING AND PERFORMANCE MONITORING VIA THE GRANT PERFORMANCE MODULE, AND IMPROVED ACCESS TO THE SYSTEM THROUGH THE DEVELOPMENT OF THE USER MAN
Place of Performance
Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20201
Plain-Language Summary
Department of Health and Human Services obligated $3.8 million to ARCH SYSTEMS LLC for work described as: THE ANTI-TRAFFICKING INFORMATION MANAGEMENT SYSTEM (ATIMS) INCORPORATED SHEPHERD AS A MODULE, STREAMLINED REPORTING AND PERFORMANCE MONITORING VIA THE GRANT PERFORMANCE MODULE, AND IMPROVED ACCESS TO THE SYSTEM THROUGH THE DEVELOPMENT OF THE USER MAN Key points: 1. The contract focuses on enhancing the Anti-Trafficking Information Management System (ATIMS) with new modules for reporting and user access. 2. ARCH SYSTEMS LLC, the contractor, is a small business, but the contract was awarded under full and open competition. 3. The primary risk appears to be the successful integration and adoption of the new modules by end-users. 4. The sector is IT services, specifically custom computer programming, a common area for government IT modernization efforts.
Value Assessment
Rating: good
The contract value of $3.77M for a 2-year period appears reasonable for custom software development and integration services. Benchmarking against similar custom programming contracts would provide a more precise assessment.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded through full and open competition, suggesting a competitive bidding process that likely resulted in fair market pricing. The use of a delivery order under a larger contract structure is a common procurement method.
Taxpayer Impact: Taxpayer funds are being used for a system upgrade aimed at improving efficiency and reporting in anti-trafficking efforts, which is a positive use of resources.
Public Impact
Improved data management and reporting for anti-trafficking initiatives. Enhanced user access and system usability for federal employees. Potential for more effective monitoring and response to human trafficking. Streamlined performance monitoring through the Grant Performance Module.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Potential for integration challenges with existing systems.
- Dependence on a single vendor for critical system enhancements.
Positive Signals
- Focus on improving critical anti-trafficking functions.
- Use of competitive procurement process.
- Enhancements aimed at user efficiency and access.
Sector Analysis
This contract falls within the IT services sector, specifically custom computer programming. Government spending in this area is substantial, driven by the need for modern, efficient, and secure IT systems to support agency missions.
Small Business Impact
While ARCH SYSTEMS LLC is a small business, the contract was awarded under full and open competition, meaning it was not set aside specifically for small businesses. This indicates the small business was competitive enough to win against larger firms.
Oversight & Accountability
The contract is managed by the Department of Health and Human Services, Office of the Assistant Secretary for Financial Resources. Oversight will likely involve regular performance reviews and milestone tracking to ensure deliverables meet requirements.
Related Government Programs
- Custom Computer Programming Services
- Department of Health and Human Services Contracting
- Office of the Assistant Secretary for Financial Resources Programs
Risk Flags
- Potential for scope creep during development.
- Reliance on contractor's expertise for successful integration.
- Ensuring data security and privacy with new modules.
- User adoption and training effectiveness.
Tags
custom-computer-programming-services, department-of-health-and-human-services, dc, delivery-order, 1m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of Health and Human Services awarded $3.8 million to ARCH SYSTEMS LLC. THE ANTI-TRAFFICKING INFORMATION MANAGEMENT SYSTEM (ATIMS) INCORPORATED SHEPHERD AS A MODULE, STREAMLINED REPORTING AND PERFORMANCE MONITORING VIA THE GRANT PERFORMANCE MODULE, AND IMPROVED ACCESS TO THE SYSTEM THROUGH THE DEVELOPMENT OF THE USER MAN
Who is the contractor on this award?
The obligated recipient is ARCH SYSTEMS LLC.
Which agency awarded this contract?
Awarding agency: Department of Health and Human Services (Office of the Assistant Secretary for Financial Resources).
What is the total obligated amount?
The obligated amount is $3.8 million.
What is the period of performance?
Start: 2024-09-05. End: 2026-09-04.
What is the expected return on investment for the ATIMS enhancements in terms of improved anti-trafficking outcomes?
The return on investment is expected to manifest through more efficient data collection, analysis, and reporting, leading to better-informed decision-making and resource allocation in anti-trafficking efforts. Quantifying this impact requires tracking key performance indicators related to case management, victim identification, and perpetrator prosecution before and after the system enhancements are fully implemented and utilized.
What are the specific risks associated with the integration of the Shepherd module and the Grant Performance Module?
Key risks include technical compatibility issues with the existing ATIMS infrastructure, potential data migration errors, and user resistance to adopting new functionalities. Mitigation strategies should involve thorough testing, phased rollouts, comprehensive user training, and clear communication channels for feedback and issue resolution to ensure a smooth transition and successful integration.
How will the effectiveness of the ATIMS system be measured post-implementation to ensure value for taxpayer money?
Effectiveness will be measured through a combination of quantitative and qualitative metrics. Quantitative measures may include reduced reporting times, increased data accuracy, and the number of successful system integrations. Qualitative measures will involve user satisfaction surveys and feedback on system usability and performance. Regular performance reviews against predefined objectives will ensure the system delivers the intended value.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Custom Computer Programming Services
Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › IT AND TELECOM - APLLICATIONS
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Solicitation ID: 75ACF124Q00032
Offers Received: 6
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 1800 WASHINGTON BLVD, BALTIMORE, MD, 21230
Business Categories: 8(a) Program Participant, Category Business, Corporate Entity Not Tax Exempt, DoT Certified Disadvantaged Business Enterprise, Economically Disadvantaged Women Owned Small Business, HUBZone Firm, Limited Liability Corporation, Minority Owned Business, Other Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business
Financial Breakdown
Contract Ceiling: $4,999,961
Exercised Options: $3,772,075
Current Obligation: $3,772,075
Actual Outlays: $2,669,094
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Cost or Pricing Data: NO
Parent Contract
Parent Award PIID: GS35F284CA
IDV Type: FSS
Timeline
Start Date: 2024-09-05
Current End Date: 2026-09-04
Potential End Date: 2027-09-04 00:00:00
Last Modified: 2026-02-05
More Contracts from Arch Systems LLC
- National Weather Service (NWS) Office of Science and Technology Integration (osti) Meteorological Development Laboratory (MDL) Support Services - Recompete Contract — $8.3M (Department of Commerce)
- CMS Will Utilize This Task Order AS a Part of the Overall Provider Enrollment and Oversight, Indefinite Delivery, Indefinite Quantity Contract (peo-Idiq) to Detect, Prevent, and Proactively Deter Fraud, Waste and Abuse in the Medicare And/Or Medicaid — $3.3M (Department of Health and Human Services)
- HHS ACF OHS Monitoring - Digital Services — $2.4M (Department of the Interior)
- Business Architecture Development and Strategic Specification Design (badssd) - Facilitate the Creation, Documentation, and Promotion of an Efficient, Operationally Viable, and Consistent Enterprise Architecture Within Uscis. Exemption 4(A) Infrastru — $2.2M (Department of Homeland Security)
- This IS a Delivery Order to Purchase Link and Learn Taxes and Understanding Taxes Training — $2.0M (Department of the Treasury)
Other Department of Health and Human Services Contracts
- Contact Center Operations (CCO) — $5.5B (Maximus Federal Services, Inc.)
- TAS::75 0849::TAS Oper of Govt R&D Goco Facilities — $4.8B (Leidos Biomedical Research Inc)
- THE Purpose of This Contract IS to Provide the Full Complement of Services Necessary to Care for UC in ORR Custody Including Facilities Set-Up, Maintenance, and Support Internal and Perimeter (IF Applicable) Security, Direct Care and Supervision Inc — $3.5B (Rapid Deployment Inc)
- Contact Center Operations — $2.6B (Maximus Federal Services, Inc.)
- Federal Contract — $2.4B (Leidos Biomedical Research Inc)
View all Department of Health and Human Services contracts →