USAID's $34.6M HRTS Contract Awarded to Cape Fox Facilities Services for Human Resources Consulting

Contract Overview

Contract Amount: $34,633,086 ($34.6M)

Contractor: Cape FOX Facilities Services, LLC

Awarding Agency: Agency for International Development

Start Date: 2022-04-29

End Date: 2024-04-16

Contract Duration: 718 days

Daily Burn Rate: $48.2K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 1

Pricing Type: TIME AND MATERIALS

Sector: Other

Official Description: HCTM HUMAN RESOURCES TRANSACTIONAL SERVICES (HRTS) ISC CONTRACT

Place of Performance

Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20523

State: District of Columbia Government Spending

Plain-Language Summary

Agency for International Development obligated $34.6 million to CAPE FOX FACILITIES SERVICES, LLC for work described as: HCTM HUMAN RESOURCES TRANSACTIONAL SERVICES (HRTS) ISC CONTRACT Key points: 1. Contract focuses on human resources transactional services, a critical function for agency operations. 2. Awarded via full and open competition, suggesting a competitive bidding process. 3. Contract duration of 718 days indicates a medium-term need for these services. 4. The contract type is Time and Materials, which can pose cost control challenges. 5. The base award amount is $4.8M, with significant potential for task orders. 6. Geographic focus on Washington D.C. highlights support for the agency's headquarters.

Value Assessment

Rating: fair

The contract's base award of $4.8M out of a potential $34.6M suggests significant growth potential through subsequent orders. Benchmarking the value is challenging without specific service details, but the Time and Materials (T&M) pricing structure warrants close monitoring to ensure cost-effectiveness. Compared to similar HR consulting contracts, the pricing will depend heavily on the labor categories and hours utilized. The agency should ensure robust oversight to manage T&M expenditures effectively.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under 'full and open competition after exclusion of sources,' indicating that multiple bidders were considered after initial exclusions. The specific number of bidders is not provided, but the 'full and open' designation generally implies a robust competitive environment. This approach is intended to maximize opportunities for qualified contractors and promote price discovery.

Taxpayer Impact: A competitive award process like this generally benefits taxpayers by encouraging lower prices and better service quality due to contractor competition.

Public Impact

Benefits USAID personnel by ensuring efficient and effective human resources support. Delivers essential HR transactional services, including potentially payroll, benefits administration, and employee record management. Primarily impacts the District of Columbia, supporting the agency's headquarters operations. Supports a workforce engaged in human resources management and administrative functions.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Time and Materials contract type can lead to cost overruns if not closely managed.
Lack of specific details on performance metrics makes it difficult to assess value for money.
Potential for scope creep without clear task order definitions.

Positive Signals

Awarded through full and open competition, indicating a competitive process.
Contract supports critical HR functions for a major federal agency.
Clear contract award and delivery dates provide a defined period of performance.

Sector Analysis

The Human Resources Consulting Services sector (NAICS 541612) is a significant market within federal contracting. Agencies frequently outsource HR functions to leverage specialized expertise and manage administrative burdens. This contract fits within the broader professional services category, where competition is often robust. Benchmarking against similar HR support contracts would require detailed analysis of service scope and labor rates.

Small Business Impact

The provided data does not indicate any specific small business set-aside provisions for this contract, nor does it detail subcontracting plans. As it was awarded under full and open competition, the primary focus was likely on the best overall value rather than specific small business participation goals. Further investigation into subcontracting opportunities would be necessary to assess the impact on the small business ecosystem.

Oversight & Accountability

Oversight for this contract would typically reside with the contracting officer and program officials within the Agency for International Development. Accountability measures would be defined in the contract's statement of work and performance standards. Transparency is facilitated through contract award databases, though detailed performance data may be less accessible.

Related Government Programs

USAID Human Resources Management
Federal HR Consulting Services
Professional Services Contracts
Time and Materials Contracts

Risk Flags

Time and Materials contract type requires careful monitoring.
Potential for cost overruns due to T&M structure.
Limited information on specific services and performance metrics.

Frequently Asked Questions

What is this federal contract paying for?

Agency for International Development awarded $34.6 million to CAPE FOX FACILITIES SERVICES, LLC. HCTM HUMAN RESOURCES TRANSACTIONAL SERVICES (HRTS) ISC CONTRACT

Who is the contractor on this award?

The obligated recipient is CAPE FOX FACILITIES SERVICES, LLC.

Which agency awarded this contract?

Awarding agency: Agency for International Development (Agency for International Development).

What is the total obligated amount?

The obligated amount is $34.6 million.

What is the period of performance?

Start: 2022-04-29. End: 2024-04-16.

What specific human resources transactional services are included under this contract?

The contract, "HCTM HUMAN RESOURCES TRANSACTIONAL SERVICES (HRTS) ISC CONTRACT," primarily focuses on human resources transactional services. While the specific details are not fully elaborated in the provided data, these services typically encompass a range of administrative and operational HR functions. This can include, but is not limited to, managing employee records, processing payroll and benefits information, administering HR policies, handling onboarding and offboarding processes, and providing support for HR-related inquiries. The 'ISC' designation might imply 'Information Systems Contract,' suggesting a potential IT component related to HR systems management or data processing. The Time and Materials (T&M) pricing structure indicates that payment is based on the direct labor hours at specified hourly rates, plus actual direct costs for materials. This necessitates careful tracking and justification of both labor and material expenses by the contractor and diligent oversight by the agency to ensure the services delivered align with the contract's objectives and represent good value.

How does the Time and Materials (T&M) pricing structure impact cost control for this contract?

The Time and Materials (T&M) pricing structure for this contract means that USAID pays Cape Fox Facilities Services, LLC based on the actual hours worked by personnel and the direct costs incurred for materials. This structure can be advantageous when the scope of work is not clearly defined at the outset or is expected to evolve. However, it presents significant challenges for cost control. Without strict oversight, monitoring, and defined labor hour ceilings, T&M contracts can lead to cost overruns, as the total cost is directly tied to the effort expended. For USAID, effective management of this contract requires robust mechanisms to track hours, validate costs, and ensure that the work performed is necessary and efficient. Regular reviews of invoices, performance reports, and potential ceilings on labor hours or total contract value are crucial to mitigate the inherent risks of T&M pricing and ensure taxpayer funds are used judiciously.

What is the significance of the contract being awarded under 'full and open competition after exclusion of sources'?

The designation 'full and open competition after exclusion of sources' indicates a competitive procurement process where multiple potential offerors were solicited. The 'exclusion of sources' part suggests that certain potential sources might have been excluded based on specific criteria, possibly related to capability, past performance, or other pre-defined requirements, before the main solicitation went out. However, the core principle remains that the competition was open to all responsible sources that met the criteria. This approach is generally favored by the government as it aims to maximize the pool of qualified bidders, foster innovation, and achieve the best possible price and value for the government. It implies that the agency did not restrict the competition unnecessarily and sought a wide range of proposals, which should theoretically lead to a more favorable outcome for taxpayers compared to sole-source or limited-competition awards.

What is the potential value of this contract, considering the base award versus the ceiling?

The contract has a base award amount of $4,823,500.00, with a total potential value reaching $34,633,086.34. This significant difference between the base and the ceiling indicates that the majority of the contract's value is expected to be realized through subsequent delivery orders or task orders issued against the contract. The base amount likely covers initial requirements or a defined period, while the ceiling represents the maximum amount the agency anticipates spending over the contract's duration. For an analyst, this structure highlights the importance of monitoring the issuance and execution of these subsequent orders. The actual spending and the value derived will depend on the specific services procured through these orders and how effectively they are managed within the T&M framework.

Are there any indications of contractor performance or track record from the provided data?

The provided data does not contain specific information regarding Cape Fox Facilities Services, LLC's past performance or track record on this or other contracts. It only lists the contractor's name and the details of this specific award. To assess the contractor's track record, one would need to consult other sources such as the Federal Procurement Data System (FPDS), contractor performance assessment reporting tools (CPARS), or agency-specific evaluations. Without this additional information, it is impossible to determine if the contractor has a history of successful contract execution, timely delivery, and adherence to budget on similar projects. A thorough review of their past performance would be essential for a comprehensive risk assessment.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Management, Scientific, and Technical Consulting Services › Human Resources Consulting Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 1

Pricing Type: TIME AND MATERIALS (Y)

Evaluated Preference: NONE

Contractor Details

Parent Company: Cape FOX Corporation

Address: 7050 INFANTRY RIDGE RD, MANASSAS, VA, 20109

Business Categories: 8(a) Program Participant, Alaskan Native Corporation Owned Firm, Category Business, Limited Liability Corporation, Minority Owned Business, Native American Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $43,749,326

Exercised Options: $43,749,326

Current Obligation: $34,633,086

Actual Outlays: $34,633,086

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 47QREB21D0021

IDV Type: IDC

Timeline