Coast Guard Awards $1,125,000 Contract for HVAC System Assessment at COMCOMM Facility
Contract Overview
Contract Amount: $11,250 ($11.3K)
Contractor: Griffin Hvac Services LLC
Awarding Agency: Department of Homeland Security
Start Date: 2026-04-02
End Date: 2026-05-02
Contract Duration: 30 days
Daily Burn Rate: $375/day
Competition Type: COMPETED UNDER SAP
Number of Offers Received: 2
Pricing Type: FIRM FIXED PRICE
Sector: Other
Official Description: OPERATIONAL, MECHANICAL, AND CONTROLS ASSESSMENT OF THE EXISTING DEDICATED OUTDOOR AIR SYSTEM AT THE USCG COMCOMM FACILITY.
Place of Performance
Location: CHESAPEAKE, CHESAPEAKE CITY County, VIRGINIA, 23322
State: Virginia Government Spending
Plain-Language Summary
Department of Homeland Security obligated $11,250 to GRIFFIN HVAC SERVICES LLC for work described as: OPERATIONAL, MECHANICAL, AND CONTROLS ASSESSMENT OF THE EXISTING DEDICATED OUTDOOR AIR SYSTEM AT THE USCG COMCOMM FACILITY. Key points: 1. Contract awarded to Griffin HVAC Services LLC for facility assessment. 2. Spending falls under the Air-Conditioning and Refrigeration equipment manufacturing sector. 3. The contract was competed under Simplified Acquisition Procedures (SAP). 4. Potential risk associated with the short performance period and fixed-price nature.
Value Assessment
Rating: good
The award amount of $1,125,000 for a 30-day assessment appears reasonable given the specialized nature of HVAC system evaluations. Benchmarking against similar facility assessments would provide further context.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was competed under SAP, indicating a competitive process for acquisitions below certain thresholds. This method generally promotes price discovery and fair market value.
Taxpayer Impact: Taxpayer funds are being used for essential facility maintenance and assessment, ensuring operational readiness of a critical Coast Guard facility.
Public Impact
Ensures operational readiness of the USCG COMCOMM facility. Supports infrastructure maintenance within the Department of Homeland Security. Provides insights into the efficiency and condition of critical HVAC systems.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Short performance duration (30 days) may limit thoroughness.
- Fixed-price contract could incentivize speed over detailed analysis if not managed well.
Positive Signals
- Competitive award under SAP suggests fair pricing.
- Focus on operational assessment is crucial for facility upkeep.
Sector Analysis
This contract falls within the manufacturing sector for HVAC and refrigeration equipment, a critical component of facility infrastructure. Spending benchmarks for similar operational assessments are not readily available but are typically project-specific.
Small Business Impact
The data does not indicate whether small businesses were involved in this procurement, either as prime contractors or subcontractors. Further analysis would be needed to determine small business participation.
Oversight & Accountability
The award was made by the Department of Homeland Security, U.S. Coast Guard, suggesting established oversight mechanisms. The fixed-price nature of the purchase order implies clear deliverables and payment terms.
Related Government Programs
- Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- Department of Homeland Security Contracting
- U.S. Coast Guard Programs
Risk Flags
- Short performance period.
- Fixed-price contract.
- Potential for scope creep if assessment uncovers significant issues.
- Reliance on contractor's expertise for accurate assessment.
Tags
air-conditioning-and-warm-air-heating-eq, department-of-homeland-security, va, purchase-order, under-100k
Frequently Asked Questions
What is this federal contract paying for?
Department of Homeland Security awarded $11,250 to GRIFFIN HVAC SERVICES LLC. OPERATIONAL, MECHANICAL, AND CONTROLS ASSESSMENT OF THE EXISTING DEDICATED OUTDOOR AIR SYSTEM AT THE USCG COMCOMM FACILITY.
Who is the contractor on this award?
The obligated recipient is GRIFFIN HVAC SERVICES LLC.
Which agency awarded this contract?
Awarding agency: Department of Homeland Security (U.S. Coast Guard).
What is the total obligated amount?
The obligated amount is $11,250.
What is the period of performance?
Start: 2026-04-02. End: 2026-05-02.
What specific deliverables are expected from this operational assessment, and how will their quality be verified?
The contract specifies an 'operational, mechanical, and controls assessment.' Deliverables likely include detailed reports on system performance, identification of deficiencies, and recommendations for repair or upgrade. Quality verification would typically involve review by Coast Guard engineers against predefined criteria and performance standards outlined in the contract.
What is the potential risk of the fixed-price contract leading to rushed or incomplete work given the short 30-day performance period?
There is a moderate risk. While a fixed-price contract incentivizes efficiency, the short duration for a comprehensive assessment could pressure the contractor to expedite without thoroughness. Effective government oversight, clear performance metrics, and phased reviews are crucial to mitigate this risk and ensure quality.
How does this spending align with broader Coast Guard infrastructure modernization or maintenance strategies?
This spending appears to align with the Coast Guard's need to maintain operational readiness of its facilities. Assessments like these are foundational for identifying necessary upgrades or repairs, informing future capital investments and ensuring the long-term functionality of critical assets like the COMCOMM facility.
Industry Classification
NAICS: Manufacturing › Ventilation, Heating, Air-Conditioning, and Commercial Refrigeration Equipment Manufacturing › Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
Product/Service Code: QUALITY CONTROL, TEST, INSPECTION › OTHER QUALITY, TEST, INSPECT SVCS
Competition & Pricing
Extent Competed: COMPETED UNDER SAP
Solicitation Procedures: SIMPLIFIED ACQUISITION
Offers Received: 2
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 4 BENNETT LN, HAMPTON, VA, 23666
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business
Financial Breakdown
Contract Ceiling: $11,250
Exercised Options: $11,250
Current Obligation: $11,250
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Timeline
Start Date: 2026-04-02
Current End Date: 2026-05-02
Potential End Date: 2026-05-02 00:00:00
Last Modified: 2026-04-06
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