DHS awards $170K for desktop mailing systems to Pitney Bowes Inc. under full and open competition
Contract Overview
Contract Amount: $170,398 ($170.4K)
Contractor: Pitney Bowes Inc.
Awarding Agency: Department of Homeland Security
Start Date: 2023-05-24
End Date: 2027-05-24
Contract Duration: 1,461 days
Daily Burn Rate: $117/day
Competition Type: FULL AND OPEN COMPETITION
Number of Offers Received: 2
Pricing Type: FIRM FIXED PRICE
Sector: Other
Official Description: REPLACEMENT DESKTOP MAILING/INSERTER SYSTEMS AT WESTERN FORMS CENTER
Place of Performance
Location: MONTCLAIR, SAN BERNARDINO County, CALIFORNIA, 91763
Plain-Language Summary
Department of Homeland Security obligated $170,398.4 to PITNEY BOWES INC. for work described as: REPLACEMENT DESKTOP MAILING/INSERTER SYSTEMS AT WESTERN FORMS CENTER Key points: 1. Spending on mailing systems is essential for efficient document processing. 2. Pitney Bowes is a major player in this market. 3. Potential risks include vendor lock-in and maintenance costs. 4. The sector is business support services, with moderate competition.
Value Assessment
Rating: fair
The award amount of $170,398.40 for a 4-year period seems reasonable for specialized mailing equipment. Benchmarking against similar government contracts for such systems is difficult without more detailed specifications.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under full and open competition, suggesting a competitive bidding process. This method generally leads to better price discovery and potentially lower costs for the government.
Taxpayer Impact: The use of competitive bidding aims to ensure taxpayer funds are used efficiently for necessary equipment.
Public Impact
Ensures efficient processing of official documents by USCIS. Supports the operational needs of the Western Forms Center. Provides critical infrastructure for mail handling and distribution.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Lack of detailed cost breakdown
- Potential for high maintenance costs over the contract duration
Positive Signals
- Awarded under full and open competition
- Clear delivery order for specific equipment needs
Sector Analysis
The Business Support Services sector includes a wide range of services essential for government operations. Spending benchmarks for specialized mailing systems can vary significantly based on features and volume.
Small Business Impact
The data indicates this contract was not set aside for small businesses and does not specify if small businesses were involved as subcontractors. Further analysis would be needed to determine small business participation.
Oversight & Accountability
The contract is a delivery order under a larger agreement, suggesting some level of pre-qualification. Oversight would focus on ensuring timely delivery, equipment functionality, and adherence to contract terms.
Related Government Programs
- All Other Business Support Services
- Department of Homeland Security Contracting
- U.S. Citizenship and Immigration Services Programs
Risk Flags
- Limited cost transparency
- Potential for high lifecycle costs
- Dependence on a single vendor for specialized equipment
- Lack of specific performance metrics in award data
Tags
all-other-business-support-services, department-of-homeland-security, ca, delivery-order, 100k-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of Homeland Security awarded $170,398.4 to PITNEY BOWES INC.. REPLACEMENT DESKTOP MAILING/INSERTER SYSTEMS AT WESTERN FORMS CENTER
Who is the contractor on this award?
The obligated recipient is PITNEY BOWES INC..
Which agency awarded this contract?
Awarding agency: Department of Homeland Security (U.S. Citizenship and Immigration Services).
What is the total obligated amount?
The obligated amount is $170,398.4.
What is the period of performance?
Start: 2023-05-24. End: 2027-05-24.
What is the expected lifespan and maintenance cost of these systems?
The contract duration is four years, suggesting an expected operational lifespan within this period. However, specific details on maintenance costs are not provided in this data. Future analysis should investigate the total cost of ownership, including potential service agreements and repair expenses, to fully assess the value.
How does the pricing compare to commercial off-the-shelf (COTS) mailing systems?
Without specific model numbers or detailed feature comparisons, it's challenging to directly benchmark against COTS systems. However, government procurement often includes specific requirements that may lead to different pricing structures. The 'full and open competition' suggests an effort to achieve competitive pricing relative to available market solutions.
What are the key performance indicators (KPIs) for these mailing systems?
The provided data does not specify the key performance indicators (KPIs) for these replacement desktop mailing/inserter systems. Typically, KPIs for such equipment would include processing speed, uptime, error rates, and reliability. USCIS would likely have defined these internally to ensure operational efficiency and effectiveness.
Industry Classification
NAICS: Administrative and Support and Waste Management and Remediation Services › Business Support Services › All Other Business Support Services
Product/Service Code: OFFICE MACH/TEXT PROCESS/VISIB REC
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Solicitation ID: RFQ 1615628
Offers Received: 2
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 27 WATERVIEW DR, SHELTON, CT, 06484
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Nonprofit Organization, Not Designated a Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $186,236
Exercised Options: $170,398
Current Obligation: $170,398
Actual Outlays: $121,962
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: 47QSMA21D08R3
IDV Type: FSS
Timeline
Start Date: 2023-05-24
Current End Date: 2027-05-24
Potential End Date: 2028-05-23 00:00:00
Last Modified: 2026-04-02
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