DHS FEMA Awards $77K Purchase Order for Brand Name Audio/Video Equipment to Advanced Computer Concepts
Contract Overview
Contract Amount: $77,191 ($77.2K)
Contractor: Advanced Computer Concepts, Inc.
Awarding Agency: Department of Homeland Security
Start Date: 2025-08-11
End Date: 2025-09-25
Contract Duration: 45 days
Daily Burn Rate: $1.7K/day
Competition Type: COMPETED UNDER SAP
Number of Offers Received: 17
Pricing Type: FIRM FIXED PRICE
Sector: Other
Official Description: A SIGNED 25-16 MEMORANDUM IS NOT REQUIRED BECAUSE NEITHER THE TOTAL OBLIGATED VALUE OF THIS ACTION NOR THE TOTAL AGGREGATE VALUE OF THE CONTRACT EXCEEDS $100,000.00. THE PURPOSE OF THIS PURCHASE ORDER IS TO PROCURE BRAND NAME ONLY (CRESTRON AND CISCO
Place of Performance
Location: DENTON, DENTON County, TEXAS, 76209
State: Texas Government Spending
Plain-Language Summary
Department of Homeland Security obligated $77,190.65 to ADVANCED COMPUTER CONCEPTS, INC. for work described as: A SIGNED 25-16 MEMORANDUM IS NOT REQUIRED BECAUSE NEITHER THE TOTAL OBLIGATED VALUE OF THIS ACTION NOR THE TOTAL AGGREGATE VALUE OF THE CONTRACT EXCEEDS $100,000.00. THE PURPOSE OF THIS PURCHASE ORDER IS TO PROCURE BRAND NAME ONLY (CRESTRON AND CISCO Key points: 1. Spending is below the $100K threshold requiring a formal memorandum. 2. Procurement is for specific brand names (Crestron and Cisco), potentially limiting competition. 3. The contract is a firm fixed price, providing cost certainty. 4. This purchase supports FEMA's operational needs, likely for communication or monitoring systems.
Value Assessment
Rating: fair
The $77,190.65 award is for specific brand-name equipment. While the price is not explicitly benchmarked, brand-name restrictions can sometimes lead to higher costs compared to generic alternatives.
Cost Per Unit: N/A
Competition Analysis
Competition Level: limited
The contract was competed under Simplified Acquisition Procedures (SAP) and specified brand-name products. This approach may limit the pool of eligible vendors and potentially impact price discovery, though SAP aims for efficiency for smaller procurements.
Taxpayer Impact: Taxpayer funds are used for specific equipment, with potential for higher costs due to brand-name limitations.
Public Impact
Ensures FEMA has necessary audio/video equipment for its operations. Supports a specific vendor, Advanced Computer Concepts, Inc. Procurement of specialized equipment for emergency management functions. Potential for higher costs due to brand-name specification.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Brand-name only restriction
- Limited competition under SAP
Positive Signals
- Firm fixed price contract
- Clear delivery timeline
Sector Analysis
This purchase falls under the Audio and Video Equipment Manufacturing sector. Spending in this area is often driven by government agency needs for communication, surveillance, and presentation technologies. Benchmarks vary widely based on specific equipment complexity and quantity.
Small Business Impact
The data indicates this contract was not awarded to a small business (ss: false, sb: false). Further analysis would be needed to determine if small businesses were solicited or had the opportunity to compete.
Oversight & Accountability
The award is below the threshold requiring a formal memorandum, suggesting standard procurement procedures were followed. Oversight would focus on ensuring the brand-name justification was valid and that the price was reasonable for the specified items.
Related Government Programs
- Audio and Video Equipment Manufacturing
- Department of Homeland Security Contracting
- Federal Emergency Management Agency Programs
Risk Flags
- Potential for inflated costs due to brand-name restriction
- Limited competition may exclude capable vendors
- Lack of explicit justification for brand-name requirement
- No small business participation indicated
Tags
audio-and-video-equipment-manufacturing, department-of-homeland-security, tx, purchase-order, under-100k
Frequently Asked Questions
What is this federal contract paying for?
Department of Homeland Security awarded $77,190.65 to ADVANCED COMPUTER CONCEPTS, INC.. A SIGNED 25-16 MEMORANDUM IS NOT REQUIRED BECAUSE NEITHER THE TOTAL OBLIGATED VALUE OF THIS ACTION NOR THE TOTAL AGGREGATE VALUE OF THE CONTRACT EXCEEDS $100,000.00. THE PURPOSE OF THIS PURCHASE ORDER IS TO PROCURE BRAND NAME ONLY (CRESTRON AND CISCO
Who is the contractor on this award?
The obligated recipient is ADVANCED COMPUTER CONCEPTS, INC..
Which agency awarded this contract?
Awarding agency: Department of Homeland Security (Federal Emergency Management Agency).
What is the total obligated amount?
The obligated amount is $77,190.65.
What is the period of performance?
Start: 2025-08-11. End: 2025-09-25.
What is the justification for the brand-name only requirement for Crestron and Cisco equipment?
The justification for a brand-name only requirement typically centers on ensuring compatibility with existing systems, specific performance requirements that only the named brand can meet, or unique technological features essential for the agency's mission. Without further documentation, it's difficult to ascertain the precise reason, but it implies a need for specialized, integrated solutions rather than off-the-shelf components.
What is the potential price impact of specifying brand-name products versus allowing for equivalent alternatives?
Specifying brand-name products can lead to higher prices compared to allowing for equivalent alternatives. This is because brand-name items often carry a premium, and the limited competition restricts vendors from offering potentially lower-cost substitutes that meet functional requirements. The government may forgo cost savings that could be achieved through a more open, performance-based solicitation.
How does this purchase contribute to FEMA's overall operational effectiveness?
This purchase provides FEMA with specific audio and video equipment, likely crucial for command and control, situational awareness, or communication during emergency response operations. The brand-name specification suggests these components are integral to existing infrastructure or meet stringent operational requirements, thereby directly supporting FEMA's ability to manage and mitigate crises effectively.
Industry Classification
NAICS: Manufacturing › Audio and Video Equipment Manufacturing › Audio and Video Equipment Manufacturing
Product/Service Code: COMM/DETECT/COHERENT RADIATION
Competition & Pricing
Extent Competed: COMPETED UNDER SAP
Solicitation Procedures: SIMPLIFIED ACQUISITION
Solicitation ID: 70FBR625Q00000040
Offers Received: 17
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 7927 JONES BRANCH DR, MC LEAN, VA, 22102
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Foreign Owned, Small Business, Special Designations, Woman Owned Business, Women Owned Small Business
Financial Breakdown
Contract Ceiling: $77,191
Exercised Options: $77,191
Current Obligation: $77,191
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Timeline
Start Date: 2025-08-11
Current End Date: 2025-09-25
Potential End Date: 2025-09-25 00:00:00
Last Modified: 2026-04-03
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